Job Opportunities at Vector Logistics

Job Purpose

• To assist and provide support in the ongoing advancement of a suite of business reporting that will provide insight, stimulate further discussion and assist in decision making.

Key Responsibilities

Sales and Returns Performance Reporting

• Ensure data is accurately and regularly captured onto the relevant information systems to facilitate access to reliable data and reporting for trend analysis and decision making.
• Manage the daily and weekly update of the sales system.
• Manage the re-run process regularly to ensure that the system is up to date.
• Run and distribute sales performance information cubes.
• Update and distribute daily/ weekly sales tracker reports.
• Create, analyze and distribute monthly returns reports to Principals and internal recipients.
• Share with and report relevant data and information to Management teams to enable reliable business decision-making.
• Ensure that ad hoc requests are adhered to within agreed SLA.
• Compile Depth of Distribution reports within agreed SLAs.

Principal Back-End Budgeting

• Calculate and maintain Principal targets by Principal/ Region/ Store/ SKU.
• Ensure target files are accurately uploaded to internal reporting systems.
• Liaise with IT and external consultants to resolve discrepancies.

Risk Control

• Ensure strict confidentiality at all times.
• Ensure data security when sending data files to recipients.
• Assist with managing Security Groups/users and user roles related to server and/ or PBI Workspace and/ or team site access.
• Assist external stakeholders with onboarding to PBI Workspaces – navigation and training.

New Business Support/ Business Change Initiatives

• Provide support and testing for the development of the preliminary business case to support investment.
• Report and provide recommendations regarding new business and/ or change initiatives ensuring current reporting continuously aligns to the business needs and requirements.
• Drive reporting to the business.

Master Data Management: Customers and Material

• Market Segments: Assist Master Data team in maintaining market segments in SAP by sense-checking information and enforcing process when a market segment query occurs.
• Customer Master Data: Ensure all customers ranked in terms of ABCD volume and that relevant customers are allocated to call cycles.
• Maintain merchandising attributes and ensure updates are uploaded timeously to the SAP system.
• Material Master Data: Maintain merchandising attributes and ensure updates are uploaded timeously to the SAP system.
• Maintain updated Store Universe information for use by Management.
• Investigate discrepancies that may arise between the different touch points.
• Partnering with IT and other internal groups to address.
• Master Data Management: Sales Force Hierarchy.
• Update and maintain call cycle data for upload to the Salesforce system.
• Maintain Salesforce system with call cycle integrity including data cleansing, record maintenance, and data linkages to other source systems.
• Work cross-functionally to identify ongoing business enablement needs.
• Investigate discrepancies that may arise between the different touch points.
• Update of HR Org Data on a monthly basis to ensure Master Data accuracy.
• Ensure Customer Hierarchies is updated monthly.
• Reporting on staff and stores not allocated to call cycles.
• Reporting on Redundant Positions/Call cycles.
• Call cycle frequency and duration reports.
• Pack out rate calculation and reporting on deviations.
• Conducting call cycle workshops if/ when needed by the business.
• Support salesforce initiatives by Management.

Month End Reporting

• Update/refresh and distribute client rebates to internal and external stakeholders.
• Update/refresh month end Service Level reports and Returns Reports and distribute to Principals and Internal Sales Teams.
• Monthly refresh and distribution of the principal excel files.

Information and Data Management

• Work with Management to prioritize business and information needs.
• Data cleansing and processing large amounts of raw data.
• Data mining using available tools, such as Pivot Tables.
• Solving business problems by mapping and tracing data.
• Generating reports from single or multiple systems.
• Assist with evaluating of internal systems for efficiencies, problems and inaccuracies.
• Supporting initiatives for data integrity and normalization.
• Training end users on new reports and dashboards.

Administration

• Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.
• Ensure that data captured on management systems is backed up.

Team Coordination

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritizing and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Update/refresh and distribute Shoprite rebates to internal and external stakeholders
• Update/refresh month end Service Level reports and Returns Reports and distribute to Principals and Internal Sales Teams.
• Monthly refresh and distribution of the principal excel files.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Key Relationships

Internal:

• Senior Management teams across Vector Trade Marketing.
• Vector Master Data Department.
• Vector IT Department.
• Regional Sales Managers.
• District Sales and Merchandising Managers.
• District Sales and Merchandising Agents.

External:

• External Service Providers.
• Principals.
• Decision Making.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• 3-5 years sales systems / analysis experience.
• Matric.
• A National Diploma in Sales Management preferably studying towards a BCom.

Skills and Competencies

Behavior Standards

• Be brilliant at the basics.
• Face the brutal facts.
• Smash the silos.
• Lead with integrity, respect and energy.
• Be curious and challenge change.
• Take accountability for results and people.

Attributes

• Initiative and assertive.
• Tolerant of stress and pressure.
• Creative.
• Proactive.
• Attention to detail.
• Deadline driven.
• Able to interact at all levels of the organization.
• Able to plan ahead and manage time.
• Able to prioritize.
• Able to create a positive team environment.

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Job Purpose

• To oversee the safe receipt, storage, retrieval and timely dispatch of goods for PSD / CSD, thereby meeting customer service levels and reducing costs.

Key Responsibilities

Strategy Execution:

• Work closely with the Warehouse Manager and/or Logistics Manager and the transport management team to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
• Drive the implementation of improvements in PSD / CSD warehouse operations to achieve significant gains in efficiency.
• Ensure the implementation of warehouse best operating practices and standardised procedures / practices throughout the warehouse.
• Manage the system for keeping PSD / CSD stock control systems up to date and plan future capacity requirements based on forward planning.

Operations Management:

• Control and monitor PSD / CSD inventory levels and replenishment processes.
• Maintain the physical condition of the warehouse(s) by planning and implementing new design layouts in conjunction with the Warehouse Manager / Logistics Manager; inspecting facilities and equipment; issuing work orders for repair and requisitions for replacement.
• Manage PSD / CSD operational requirements by deploying warehouse operational and administrative employees and following up on work results.
• Continuously consider cost reducing strategies over all activities of the warehouse.
• Manage the housekeeping of the warehouse(s) and surrounding area.
• Plan the arrangement of goods within the warehouse and ensure special requirements for certain stock, such as chilled goods or fragile products are met.
• Manage the system of picking, checking and loading to ensure productivity and compliance targets are met.
• Ensures that all tasks, activities and operations that are carried out on the day shift are coordinated with night duties and activities.
• Effectively and in a timely manner communicate with the Logistics Manager and Warehouse Manager regarding any issues, exceptions or problems occurring on the nightshift that warrant their attention.
• Ensure customer orders are filled and placed on trucks in the proper order as described in the loading procedures.
• Ensure that all orders leaving the warehouse are correctly packed and damage free.
• Manage the execution of the transport plan for PSD / CSD returns and the document process back into SAP.
• Perform regular system health checks regarding replenishments, transfers, returns not completed.

Warehouse Administration Management:

• Oversee the warehouse administration, ensuring that all goods receipting and issuing documents are accurately and promptly processed.
• Monitor the warehouse billing status.
• Ensure computerised administration and automated storage and retrieval systems are accurately maintained.
• Analyse and provide the inventory report, IN/OUT status report, dead stock report, goods age report, consumption report, manpower status report to the Logistics Manager.
• Audit daily labour and billing reports. 

Warehouse Maintenance Management:

• Oversee the planned and unplanned maintenance of warehouse equipment.

Customers Service Level Management:

• Resolve issues encountered around damaged or short stock.

Risk Management:

• Ensure ISO compliance throughout the warehouse(s), including health and safety and food safety.

Conduct daily health inspections and risk compliance inspections incorporating:

• forklift inspections.
• lighting inspections.
• reachtruck inspections.
• facility inspections.
• damaged stock.
• Participate in the risk committee and in HIRA workstudies.
• Ensure warehouse compliance with all national and provincial legislation and regulations, international SHERQ standards and with company policy.
• Ensure the safeguarding of warehouse operations and contents by establishing and monitoring security procedures and protocols.

Team Management:

• Monitor team performance and provide regular performance feedback.
• Coach and support the team where necessary to achieve objectives.
• Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
• Address poor performance in individuals and teams in accordance with company policy and the relevant legislation.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

Key Relationships

Internal:

• Transport team.
• Broader planning team.
• SHEQ and risk management.
• Finance administration team.

External:

• Customers.
• Transport contractors.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric. 
• National Diploma in Warehouse/Logistics Management.
• Valid Code EB drivers’ licence.
• 4 - 6 years’ experience in a warehouse environment, 3 of which in a Supervisory or Team Leader position.

Skills and Competencies

• System skills (SAP MM and BW, MS Office skills prerequisite).
• Verbal and written communication.
• Computer literacy.
• Interpersonal.
• Logical thinking.
• Analytical thinking.
• Numeracy.
• Organisational awareness.