Job Vacancies at Ellahi Consulting

Requirements:

• Completed Matric
• Tertiary qualification advantage
• PC Experience (e-mail/Word/Excel)
• FW knowledge advantage
• Strong telephone, communication (oral and written), listening and problem solving skills
• Passion, energy, desire (to get the job done), and runway (ability to grow within the organisation)
• Well organized
• People person & Team player
• Strong attention to details
• Capture/Image and follow up on PODs

• Booking collections
• Track & Trace and customer queries
• Reporting
• Quotations
• General Filing and admin duties

Systems to use

• FreigthWare
• MS office (Excel, Word, Outlook)
• eDocs
• OMS

Testing

• Polygraph
• Criminal Record Check
• Math’s Literacy Test
• Geography
• Communication / Telephone skills

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Key Objective: To professionally manage the overall coordination and management of the plant maintenance and project functions to satisfy the long and short-term objectives of the company operating from the manufacturing plant. This position reports to the Operations Manager.

EDUCATION

• BSc Mechanical / Industrial Engineering Degree or Equivalent.
• GCC (Essential)
• MBA (advantage) 

EXPERIENCE

• Minimum 5 years industrial-related project management experience preferably in a hot metal environment.
• 5 years of general maintenance experience in a manufacturing environment.
• 3 years in a management position, with an emphasis on project management.
• Capex and project management experience
• Technical competence in conveyor maintenance, crushing and screening plants, and rotating
  equipment (pumps, fans, etc)
• Sound knowledge of general machinery regulations, process flow and maintenance principles
• General understanding of contract administration, business principals, budgets and cost control.
• Sound understanding of requirements of ISO 9001, ISO 14001 and OHSAS 45001.
• Working knowledge of 5S, Six Sigma Black belt and Lean Management principles.
• Willingness to work in a dirty environment

KNOWLEDGE AND SKILLS

• Sound knowledge of project management and plant maintenance,
• Advanced knowledge of Building and Construction regulations,
• Sound knowledge of building materials and engineering practices ,
• General grasp of metallurgical concepts and processes,
• A broad understanding of each engineering discipline,
• General understanding of contract administration, business principals and business law,
• Commercial awareness, budgets and cost control, Proficiency in MS Office software, and other company and discipline specific software applications (Syspro, Maintenance connection).

KEY STANDARDS 

• Cost - deliverables are being completed within the baselined cost plan.
• Progress - deliverables are being completed within the baselined time scales.
• Quality - deliverables are being completed to defined expectations, first time.
• Performance (Value) - progress is being earned for the expected cost.
• Cash flow - net project cash flow is being achieved as the defined expectations.
• SHERQ - the required Safety, Health, Environmental, Risk and Quality standards are being achieved.
• Regulatory - all required statutory and regulatory conditions are being met.
• Reporting - regular and timely reporting of project progress to managers.

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Job Function : Provide personalised administrative and secretarial support in a well-organised, timely manner to the Executive Team of a well established Logistics company.  

Supporting Executives:

• Executive VP                 
• VP: Freight                     
• VP: Finance                    
• Executive: HR                  
• Executive: Commercial 
• Executive: IT   

Qualifications required

• Matric
• Diploma or related experience

Skills and experience required

• Strong analytical skills.
• Valid driver’s License and own vehicle.
• Work well under pressure, adhere to deadlines and be a self-starter.
• Must take ownership of the position, be dedicated and innovative.
• Excellent communication skills.
• Sound experience of telephone etiquette and hospitality.
• Meeting of deadlines and planning.
• System knowledge –Microsoft Office
• Quality work output with attention to detail.
• Interpersonal skills.
• Ability to work under pressure.
• Stress tolerance
• Event and travel management
• Proofreading Skills.
• Experience in taking of meeting minutes.
• Excellent time management skills.
• Excellent written and verbal skills.

Key performance areas

• Provide general and administrative support to the Executive: Vice President and direct reports to contribute to the effective and efficient functioning and service delivery.
• Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
• Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
• Enhance the productivity through the day to day management of Executives diary and screening of calls.
• Manage and arrange all corporate events and functions.
• Maintaining confidential information.
• Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
• Co-ordinate international and domestic travel for the company and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
• Booking and preparing meeting rooms including organising refreshments.
• Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.
• Preparation of Exco and Board documentation and distribution thereof
• Any ad hoc administrative function relevant to the job that may be required.

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Qualifications required

• Grade 12/National Senior Certificate
• National Diploma (Office Administration/Secretarial/Business Admin)

Knowledge

• Operational office administration
• An understanding of relevant legislation, policies and procedures
• MS Office
• High level of excel proficiency.

Experience

• Three to five years related experience and/or training; or equivalent combination of education and experience.
• Proficient in MS Office, including Outlook Word, Excel and Power-point (Intermediate) SAP Experience

 This role supports the strategy by:

• Providing senior administrative support of a highly complex and responsible nature in a team-oriented fast-paced environment.
• Application of best practice systems and procedures in maintenance of records.

This role interacts with the following key people:

• General Managers
• Works Manager
• Production Managers
• Finance Manager
• Clients
• Contractors
• All Department Head and departmental staffs

Personal attributes

• Basic understanding of Operations terminology
• Team engagement
• Analytical and problem solving

Skills

• Decision making skills
• Effective verbal and listening
• Communications skill
• Stress management skills
• Time management skills
• High level of trust
• To be detail orientated with good communication skills in English as you will be required to interact with senior executives internally and externally.
• The ability to be a team player is required as you will be working closely with other members of staff to ensure smooth running of operations at all times.

Circumstantial Aspects: Travel, working hours (shifts) etc.

• Ability to adjust to multiple demands, Shifting work priorities, ambiguity, adversity and change.
• The incumbent may have to manage several projects at once and may be interrupted frequently to meet the needs and requests of the GM, clients and contractors.  
• The incumbent may find the environment to be busy and will need excellent

Core Competencies

• Quick response to queries.
• Solve customer problems with suitable alternatives.
• Deliver on promise (e.g., report deadlines)
• Enhance image of ops division
• Organise meetings - Communicate dates, agenda and venue on time.
• Communicate timeously, and accurate for problem resolution, formal and informal correspondence.
• Assist and give support to colleagues to ensure full flow of the department.
• Provide effective and accurate reports as required.
• Financial skills
• Interpersonal skills
• Communication skills

Leadership Competencies,

• Relationship building
• Results focused
• Planning and organizing
• Attention to detail
• Flexibility
• The ability to implement projects and processes.
• Responsible for self-sufficiency. Provides small project responsibility.
• Ability to supervise tasks and or projects.

Technical Competencies

• Ability to pull reports
• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Planning and scheduling meetings and appointments
• Managing projects and conducting research
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements where required
• Computer skills – MS office (Excel, Word, Outlook), SAP Financial Module (PO, GR, RN)
• Reporting on stats
• Administration skills
• Communication skills – written and verbal
• Date capturing – accuracy

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Requirements:

• Able to work shifts
• Valid code 8 license (Code 10 an advantage)
• Completed Matric 
• Tertiary qualification is an advantage.
• Excellent telephone skills
• Geographical knowledge of SA
• Freightware and online management system an advantage
• Proven customer service experience
• POD’s experience
• PC Experience (Outlook/Word/Excel)
• Customer focused
• PC skills
• Ability to do reports
• Attention to detail
• Polite, friendly and helpful to customers
• Motivated, energetic, enthusiastic & passion for the job
• Initiative
• Communication skills
• Passion, energy, desire (to get the job done), & runway (ability to grow)
• Data capturing & filing
• Ability to prioritize & work under pressure
• OMS experience/knowledge (beneficial).

Testing:

• Polygraph
• Criminal Record Check
• PC Skills
• A Math’s Literacy Test
• Geography
• Communication & Telephone skills

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Education:

• Completed Matric
• Bcom/ Degree in Logistics/ transport management or Business related

Work Experience

• 3-5 years’ logistics/ transport experience
• Exposure to management of Finances, HR, Risk and Safety
• 3 years in supervisory role in operational environment
• Interacting at Senior Management level
• Proven track record working with customer contractual requirements / KPIs
• 3- 5 years SAP WM IM MM experience
• Experience in management of operational and functional responsibilities (such as HR, Finance, SHEQ) (Advantage)
• Have established networks within the relevant industry (Advantage)

Skills

• Well-developed communication skills related to persuading and influencing others and negotiating effectively
• Interpersonal skills related to networking & conflict handling, including sensitivity to diversity and EQ
• Good ability to interpret numerical information
• Critical thinking skills to analyse and diagnose requirements or problems, develop integrated solutions and solve relatively complex problems
• Ability to memorise and recollect information
• Multi-task
• Computer, technology and systems

Knowledge

• Good knowledge of the transport industry
• Broad understanding of business, transport related legislation
• Broad understanding of labour legislation and Bargaining Council agreements
• Technical processes applicable to the contract.
• Sound financial and Business Acumen
• Good knowledge of commercial agreements (Advantage)

Personal Attributes

• Focus on getting things done
• Strong drive to growing the business
• Customer centricity & focus
• Preference for planning and organising
• Remain resilient with stress and pressure
• Focus on initiating action
• Focus on team working
• Focus on convincing and persuading.
• Readiness to make and own decisions
• Focus on analysing and solving problems
• Orientation towards growing & nurturing relationships
• Openness to accepting feedback
• Concern for communicating clearly
• Commitment to maintaining business awareness
• Concern for leading others & our culture

Key deliverables and outputs

• Business development
• Identifying and communicating opportunities for business growth
• Producing innovative solutions

Financial Management and Profitability

• Ensuring achievement and exceeding of targets through active monitoring of financial plans
• Ensuring the proper execution of the business continuity plan and the full utilisation and implementation of asset protection and fraudulent activity elimination tools and plans
• Ensuring adherence to capex authority framework
• Managing internal operational costs and resources in order to achieve budgeting results and other financial criteria.

Employees / Human resource management

• Leading Operational Team
• Succession planning for critical roles
• Managing performance and conduct of all line managers.
• Ensuring that staff are trained and multi-skilled according to development plans, develop and coach own team.
• Creating a culture of discipline and high performance in line with the company’s Integrated Employee Value proposition (IEVM) and the Smart Trucker Employee Value proposition
• Creating an environment that embraces diversity.
• Ensuring open and effective communication through SmartComs
• Assist in developing and implementing Job Descriptions/Success Profiles
• Ensure full implementation of Transformation Plans

Shareholders / Business risk management

• Safeguarding company assets – minimize claims and damages.
• Ensuring compliance to risk and internal audit protocols
• Eliminating fraudulent/criminal activities
• Developing business contingency plans for respective department

Operational excellence

• Monitoring and achieving operations KPI’s
• Managing company brand & customer perception
• Encouraging Continuous innovations & out of the box thinking
• Ensuring effective visual management in department

Customer centricity

• Establish and maintain effective links with customer stakeholders to cement relationships.
• Achieving and exceeding contractual service levels
• Timeously compiling monthly reports
• Scheduling monthly/weekly customer counterpart meetings
• Understanding, influencing and supporting customer counterpart KPIs
• Lead the optimisation of customer IT platforms

SHEQ

• Drive all safety, health and environmental policies and procedures to create a safe workplace for all and meet legislative requirements.

Internal customers 

• Senior Management; Functional support departments

External stakeholders

• Customers; Suppliers