Job Vacancies at National Development Agency

Requirements: 

Minimum Qualification

• A Bachelor’s degree in Law
• Company Secretarial Certificate will be an added advantage

Essential Experience

• Five (5) years’ Company secretarial experience with a public entity
• Extensive experience in Corporate Governance, Compliance and Legislative Framework environment.
• Knowledge of legal and regulatory requirements affecting public entities e.g. corporate governance instruments and guidelines (KING Reports).

MAIN AREAS OF RESPONSIBILITY

Company Secretarial functions

• Provide strategic advisory services in relation to secretariat services to the Board and Executive Management
• Advise the Board collectively and individually of their legal rights and obligations in relations to matters of their responsibilities and law (NDA Act as amended, PFMA, etc), and good corporate governance
• Prepare, collate and distribute Board and Committee charters and work plans
• Responsible for the logistics (e.g travelling etc) for the meetings of Board and its Committees
• Responsible for the preparation of meeting agendas, taking of minutes and distribution thereof, circulation of action list on resolutions
• Responsible for the processing of Board Fees and other associated matters
• Maintain the Agency’s statutory registers including minute books, Board registers, registers of disclosures of conflict of interests, etc
• Prepare reports to Board and its Committees and any other forum in relation to any subject matter required of Company Secretariat from time to time
• Ensure that Board decisions and other communications are formally channeled to the appropriate members of staff and other stakeholders
• Monitor all legislative, regulatory and corporate governance developments that might affect the NDA’s operations, and ensure that the Board is fully briefed on these
• Manage Parliamentary Portfolio Committee matters to/from NDA
• Provide support and advice on all matters required by the Board
• Advise on the proper procedures to be followed during the appointment of Board members by the Minister (DSD)
• Develop and implement an induction programme for the Board,
• Establish training requirements for new Board appointees and implement appropriate orientation and training for the Board as required
• Oversee the payment of Board member fees through the production of a payment schedule for HR
• Ensure communication of Board decisions and monitor progress in so far as reporting to staff and management
• Co-ordinate Annual performance evaluation of the CEO, and annual evaluation of Board and Board Committee members

Leadership

• Participate with the EXCO team in developing a vision and strategic plan to guide the organisation
• Identify, assess and inform EXCO team of internal and external corporate governance issues that affect the organisation

Operations Planning and Management

• Develop and implement operational plans for the Company Secretariat and ensure that unit goals and objectives work towards the strategic direction of the organisation
• Oversee the efficient and effective day-to-day operation of the Company Secretariat
• Coordinate the production of the NDA’s Annual Report
• Develop and monitor corporate governance compliance checklist for the NDA
• Ensure NDA compliance with all statutory and regulatory requirements
• Compile, update and manage comprehensive organisational policy register

Secretary

• Develop and distribute Delegations of Authority providing advice regarding its content
• Financial Management and Administration
• Responsible for the preparation of a comprehensive budget for the Company Secretarial Unit
• Monitor budget expenditure and take corrective action when necessary.

Manage and Supervise staff

• Develop adequate levels of resources as defined by NDA guidelines
• Guide, lead and direct staff so that they are able to achieve the objectives set for them
• Monitor and manage staff performance in compliance with the NDA Performance Management policy and processes
• Identify staff training and development needs and ensure that they are addressed and implemented

Reporting

• Submit monthly performance reports to the CEO’s Office
• Coordinate the submission of all planning and reporting documents to Board, DSD and Parliament

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POSITION REQUIREMENTS

Minimum Qualification

• Honours Degree in Financial Management/Accounting. (NQF 8)
• Registered as CA SA

Essential Experience

• Eight (8) years’ experience in financial management of which at least 5 years must have been at senior management level.
• Sound practical experience in financial management.
• Experience in preparation and implementation of annual budget and financial reporting.
• Experience in strategic planning and execution.

Knowledge

• Working knowledge of legal prescripts regulating public finance management, e.g GRAP, IFRS, PFMA and National Treasury regulations, etc.
• Knowledge of leadership and management principles
• Knowledge of computerized information systems used in financial and/or accounting applications.
• Knowledge of contracting, negotiating, and change management
• Knowledge of fiscal controls related to the safeguarding of institutional funds
• Working knowledge public sector finance.
• Knowledge of changes and/or developments in governmental accounting laws, and company policies and procedures.
• Knowledge of project management

MAIN AREAS OF RESPONSIBILITY

Strategic leadership & planning, and Financial Management

• Develop and promote a system of good financial management so that public funds are safeguarded at all times and used appropriately, economically, efficiently and effectively.
• Develop, implement and monitor the entity’s financial plan (budget) to achieve the organization’s strategic objectives as articulated in the Strategic Plan and Annual Performance Plan.
• Ensure that internal financial targets and budgets are fully consistent with the Strategic plan and relevant agreement with government.
• Prepare multi-year revenue and expenditure forecasts
• Ensure alignment of budget to Organization’s Annual Performance Plan.
• Responsible for the development and approval of a financial strategy that supports the business plan.
• Develop operational plans that work towards the strategic direction of the organization.
• Responsible for the development/review and implementation of financial policies.
• Develop and implement finance and accounting procedures.
• Responsible for transforming the organization into a sustainable growing development agency.
• Developing and recommending to the Board yearly financial strategies/programmes that support the organization’s long-term strategy.
• Oversee the implementation of annual budget and in-year financial reporting.
• Responsible for the development, implementation, and maintenance of Organization’s supply chain management system and procedures.
• Responsible for the development, implementation, and maintenance of Organization’s Asset Register.
• Responsible for the preparation of Organization’s Annual Financial Statements and Reports.
• Establish and maintain appropriate internal controls.
• Coordinate external audit processes and reporting.
• Responsible for the development and implementation of effective revenue collection and expenditure system.
• Regulate and maintain cash flow and the short, medium and long term viability of operations.
• Ensure monthly reconciliation of the Organization’s accounts.
• Responsible for the management of petty cash and related function.
• Responsible and accountable for the Organization’s bank and investment accounts.
• Lead and direct the development of the financial risk profile and register.

Governance and Accountability

• Direct compliance by all with the Public Finance Management Act
• Ensure full compliance with Supply Chain Regulations, National Treasury Regulations, Circulars, Practice Notes and other applicable legal prescripts
• Ensuring that the organization applies all recommended financial best practices.
• Responsible for the compilation of monthly, quarterly and annual financial reporting.
• Ensure that all applicable accounting standards (GRAP) are implemented.
• Ensure that the operational risk register for the Department is developed and implemented.
• Ensure that expenditure is incurred in line with the approved. Budget.
• Monitoring and addressing non-compliance with financial management policies and procedures.
• Ensure that all financial reports are approved timeously by the relevant authority.

Supply Chain Management

• Responsible and accountable for the implementation of Supply Chain Management Policy and Regulations.
• Accountable for the supply chain operations and reporting
• Responsible for the development of the annual procurement
• Responsible for the functioning of Bid Committees.
• Approval of procurement requisitions in line with the policy and code of delegations.
• Continuously give direction on complex supply chain management issues.
• Develop and Maintain systems of internal control which comply with Audit requirements.

Human Resources Planning and Management

• Responsible for people management within the Department.
• Accountable for the performance management of the Department.
• Management of employee benefits for the Department
• Oversee all the aspects of labour relations within the Department, including disciplinary process
• Determine staffing requirements for the Directorate
• Direct capacity and employee development within the Department, i.e training, etc.
• Ensure the implementation of the NDA human resources policies, procedures and practices within the Directorate
• Establish a positive work environment within the Directorate
• Coach and mentor staff as appropriate to improve performance
• Accountable for general human resources management, i.e leave management, time and attendance, etc.

Risk Management

• Identify and evaluate the risks within the Directorate and as related to the organisation's financial status, and implement measures to control those risks.
• Report on the identified risks and risk management strategies.
• Resolve audit queries and complete risk management reports as appropriate for the NDA and the Directorate.

Reporting

• Meet reporting requirements as required by the Financial Management legislation such as PFMA, National Treasury Regulations, DORA and NDA Policies.