Job Vacancies at Road Accident Fund

Key Performance Areas

Policy review and implementation

• Contribute to the development and implementation of departmental policy, procedures, and processes.
• Keep up to date with effective policy and practice execution strategies.

Manage an effective Fixed Asset Management System

• Draft fixed assets monthly reports and submit to the manager.
• Additions.
• Disposals.
• Values and depreciation.
• Submit ES to manager on all identified assets to be disposed of.
• Manage and ensure accuracy of fixed assets register (updates and maintenance).
• Implement plan for fixed asset verification annually.

Implementation of policies and procedures

• Ensure implementation of policy and procedure.
• Amend procedures where necessary.
• To research best practice, make an input into and implement approved strategies relating to effective facilities management.
• To make input into and implement approved operating policies, procedures and processes relating to facilities management.

To manage HO fleet management system

• Manage the implementation of fleet management policy and procedures.
• Manage and monitor use of RAF fleet ensure compliance with Acts and Regulations.
• Analyse vehicle usage and submit report to manager.

Manage an Effective inventory management system

• Implement inventory management policy and ensure adherence thereof for all stock items.
• Ensure regular and consistent stock taking of stock items.
• Monitor use of stock items.

Reporting

• Prepare and submit regulation reports as and when required to provide progress updates and/or inform management decisions.
• Develop reports/ policies/ procedures and guide the process through the alignment of the documents to the overall RAF’s strategy.
• Develop functional reporting systems, for management, projects, or performance reporting.
• Prepare proposals, briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

Manage effective workspace management

• Create functional effective and flexible working areas.
• Maintain a database of accurate drawings of offices and submit any amendments to project office.

Ensure proper administration of audit and risk findings identified in the division

• Identify operational risks.
• Continuously monitor opportunities and incidents.
• Review audit findings, develop plans and submit comments to manager.
• Pro-actively rectify and control weaknesses identified.
• To ensure proper administration, governance, and risk management.

Manage FS sectional budget and other financial resources management

• Monitor the budget spending, manage the divisional cash flow, and minimise budget variance.

Financial resources management

• Forecast facilities management budget each FY starting with zero based and submit to manager. Ensure that expenses fall under the budget set.
• Ensure regular and consistent reporting on budget expenditure.
• To make input into the strategic and business planning and ensure budgeting for facilities services.

Stakeholder management

• Facilitate and manage communication with relevant internal and external stakeholders in relation to investments and proactively and progressively manage the relationships.
• Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.
• Communicate with all levels of stakeholder contact.
• Represent the Fund in relevant external activities and events.

Manage 30-day payment of all FM invoices

• Manage payment of accounts rent and other FM related services.
• Manage landlords, agents on outstanding invoices before month end.
• Submit a report to the manager on all invoice related information.

Manage all Facilities related Contracts

• Draft ES and advise SCM of required facilities management contracts to ensure no irregular contracts.
• Manage service level agreements with service providers for office cleaning. Fumigation, office plant and special server room clearing etc.
• Ensure up to date contract database.

People Management

• Ensure the sourcing, development, and retention of a high-performance team.
• Manage the recruitment of the operational workforce in line with employment equity targets.
• Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF. Manage the implementation of human capital processes and procedures to control/regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.
• Allocate, direct, motivate and evaluate subordinates to help them achieve their individual goals.

Qualifications

• Bachelor’s Degree in Facilities Management related qualification.
• Postgraduate in Facilities Management related qualification will be advantageous.
• Drivers Licence

Experience

• Relevant 6-8 years’ experience in Facilities management environment of which 2 years must have been on supervisory level/area of expertise/management level.

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Key Performance Areas

Perform Office Administration

• Pre-screening of files and bills to ensure that they belong to the correct branch of the RAF.
• Updating the information on the files to correlate with the claim system in respect of claim numbers, link numbers, claimants and attorneys’ details.
• Stamp, Sort and separate fee analysis from taxations and block settlements.
• Identify whether the bill is a High Court merits or quantum and/or both merits and quantum.
• Identify if the bill belongs to another region.
• Scan, email and prepare matters for other regions to be delivered to the relevant region.
• Update the status and allocation of file on the claims viewing system.
• Maintaining accurate records of files where legal cost payments are to be requested.
• Keep records of movements of all files.
• Requesting and/or uplifting of files, filing of documents.
• Internal queries: list of outstanding payments from the CEO.
• Retrieving bills from finance to verify information.
• Telephone queries, attending to calls from our officers while in court to verify information urgently in the system.
• External queries: receiving calls from attorneys to check payments.
• Consultations with Assessors/ Attorneys.
• Calling or emailing attorneys requesting correct claim numbers, identity numbers, court orders, power of attorney and termination of mandates.

Perform validation of allocated bills

• Validation: check if the bill corresponds with attorneys, correct claim numbers.
• Checking previous payments.
• Checking if the offer was loaded on the legal cost system.
• Promptly allocate files/bills of costs on the legal cost. System within a specific given timeframe.

Perform Batching and Indexing

• Printing of payment histories, record all bills manually on a daily basis before giving them to officers to authorise and approve payments.
• Receiving of payments report and submitting payments to finance for payments within a specific given timeframe.

Provide reports as and when required

• Keep daily stats of activities on work allocated and work to be assessed.
• Submit daily and monthly stats as requested by management.

Qualifications and Experience  

• NQF 4 (Matric or Grade 12) qualification.
• Relevant 1 year experience in Claims /Litigation/Summons/Administration/Registration and Data capturing.

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Key Performance Areas

Perform assessment of bills

• Screening and checking compliance with RAF Act, Rules of Court, SLA and Applicable RAF Tariffs.
• Evaluation of bills of cost that are settled and or taxed.
• Assessment of Bills of Cost set down for taxation and those that are not set down.
• Assessment of Bills of Cost for block settlements.
• Prepare and make cost contributions and settle Bills of Cost.
• Evaluate assessor invoices and accounts in terms of the SLA and applicable tariff.
• Conduct research on case law and legal principles to keep abreast of developments.
• Preparation of executive summaries for legal costs as per threshold.

Assessment of Service Provider’s Bills and Invoices (Panel Attorneys)

• Evaluate and tax Advocate’s accounts in terms of SLA and applicable tariff.
• Evaluate Panel Attorney’s files in terms of RAF tariff.
• Evaluate assessor invoices and accounts in terms of the SLA and applicable tariff.
• Assessment of disbursement of Experts Accounts.
• Referral of SLA breaches to panel management.
• Attend to block bookings.

Attend to Taxation of Bills of Cost

• Prepare and make offers and settle Bills of Cost.
• Attendance at Magistrate’s Court and Regional Court for taxations.
• Attendance at High Courts for taxations.
• Appearance before the taxing Master to argue complex legal principles governing taxations of legal costs.

Attend Reviews of Bills of Cost

• Appearance before the taxing Master and the Magistrate to argue complex legal principles governing taxations of legal costs.
• Prepare review documents for review proceedings in court
• Serve review documents to opposing party citing the basis of review.
• Attend court and appear to argue the basis of review in front of Magistrate or Judge.

Attend to Litigation relating to costs

• Negotiate reasonable settlements of costs.
• Request cost payment
• Recover extra costs where applicable and advise Management accordingly.
• Instruct panel attorneys to oppose and settle costs and costs applications.
• Provide advice to Legal department in respect of Litigation processes received.
• Updating the status of claims view note.
• Perform verification to ensure that the right payment is made to the correct Attorney

Authorization of Bills of Cost for payment

• Attend to Fee analysis.
• Perform duplicate checks.
• Evaluation of bills of cost that is settled and or taxed.
• Process Bills of Cost that are settled and or taxed.
• Approve Bills of Cost that are settled and or taxed in terms of delegation of authority policy.
• Request payment on the system.
• Prepare the source documents to be forwarded to Finance department for checking and payment.
• Keep daily statistics of activities and trends on work allocated and work to be assessed.
• Submit daily and monthly statistics as required by Management.
• Keep record of statistics for performance management and review.
• Attend queries from stakeholders pertaining to Bills of cost settled and outstanding payments of accounts.
• Referral of writs reports to quality assurance.
• Prepare batch report for payment department.

Play advisory role and function to Claims Departments, Attorneys and Cost Consultants

• Prepare and render advice to claims sections, attorneys and cost consultants
• Instruct Panel Attorneys to attend taxations on behalf of RAF in respect of courts not falling within the proximity of offices of RAF.
• Conduct research on Case Law and legal principles to keep abreast of developments.

Quality assurance on writs reporting

• Investigation, reconciliation of Writs and reporting.

Qualifications and Experience

• NQF 7 (Bachelor’s Degree or Advanced Diploma) in Law or related qualification.
• Admission as an Attorney would be advantageous.
• Relevant 3 years’ experience in Claims or Legal Costs environment.

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Key Performance Areas

Crime and Loss Prevention

• Supervise control room operations.
• Monitor CCTV, fire detection, panic alarms, radio and telecommunication equipment, PA system, UPS generator and access control systems.
• Activate emergency procedures in case of emergency.
• Monitor access control (programming, issuing, enabling, disabling of access disks).
• Control all security registers.
• Investigate security breaches and compile reports.
• Undertake security threat and risk assessment (TRA)
• Implement effective access control measures.
• Develop post orders for security personnel.
• Monitor a security-guarding contract.

Reporting

• Contribute to the preparation and submission of Regulation reports.
• Aid in the development of functional reporting systems, for management, project or performance reporting.
• Report regularly and periodically, perform necessary submissions as and when required to provide progress updates and/or inform management decisions.

Event Security

• Coordinate security services during Board/ ministerial meetings.
• Conduct Close protection if and when necessary.
• Coordinate security during RAF approved offsite events.
• Supervise contract security during RAF events.
• Examine and transport claims documents.
• Ensure Safety and Security of stakeholders.
• Escort and guard RAF assets during the on the road projects.

Stakeholder Management

• Maintain proactive and progressive relationships with key stakeholders.
• Deal with inquiries and requests for information from both internal and external stakeholders.

Qualifications and Experience

• National Diploma in Security Management related qualification.
• PSIRA Grading.
• Security Management Certificate (SSA) added advantage.
• Relevant 4 years’ experience in a Security environment.