Job Vacancies at South African State Theatre

KEY PERFORMAMNCE AREAS: 

• Receiving of request for quotations from user departments 
• Sending of request for quotations to prospective service providers 
• Sourcing quotes from service providers that are registered on the central database 
• Evaluation of received quotes according to the threshold values and applicable preferential point system and price Evaluation. 
• Sending purchase orders requisitions to successful service providers 
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered. 
• Weekly update of RFQs. 
• Ensure that all procurement activities of the state Theatre are compliant to applicable legislations, regulations and transcripts. 
• Receiving of travel requests from end-users. 
• Send requests to a travel management company. 
• Sending of purchase orders to travel company. 
• Proper Filling and record keeping of open and active purchase orders. 
• Play a role during audit period by supplying auditors with SCM documents requests. 
• Creations and maintenance of an SCM manual and electronic filing system. 
• Control and performs tasks/activities with the application of specific supply chain management procedures associated with the procuring of products and/or specific services. 
• Communicating and interacting with officials from user-departments in respect of specific requirements and priorities. 
• Attends to procedural administrative requirements, records keeping and reporting deadlines associated with the functionality. 
• Prepare payment requests and collect all needed documents to facilitate payment submission. 
• Coordinate with Finance Department to make sure the payments are made to the supplier. 
• Keep good track of suppliers performance and maintain a database of good and reliable supplier for different categories of supplies, service and goods. 
• Perform other duties as required by the SCM Manager. 
• Advertise RFQs on e-tender. 
• Prepare pre-qualification spreadsheet. 
• Prepare for RFQ evaluations. 
• Prepare Consolidated scorecards. 
• Create minutes and a summarised report. 
• Communicate with the chosen supplier. 

Tender and Acquisitions Management 

• Manage the end-to-end Tender and Quotation (RFQ) process in accordance with PFMA and applicable SCM legislation and the Supply Chain Management (SCM) policy, procedures and regulations. Compilation 

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KEY PERFORMAMNCE AREAS: 

• Liaising with Décor and Wardrobe Co-ordinator with regards to customers booked for the day to ensure that customers are assisted accordingly. 
• Ensuring that customer orders are packed out. Packing returned décor back. 
• Assist with prop placement and tracking throughout the performance run. 
• Assisting in taking tables/chairs/podiums and Props to different theatres. 
• Assist with the setup and breakdown of stage elements, sets, and props. 
• Help manage and organize backstage areas to ensure safety and efficiency. 
• Maintain an organized, safe, and clearly labelled decor store (set/prop storage). 
• Track, store, and retrieve props and decor items efficiently during rehearsals and shows. 
• Setup outdoor stages and lights 
• Coordinate with design and technical teams to ensure all decor is accounted for and stored properly post-show. 
• Assist performers and crew with costume and prop needs, as directed.  

PREFERRED MINIMUM EDUCATION AND EXPERIENCE: 

• Grade 12 
• 1 Year theatre or live event experience and familiarity with cue sheets, scripts, and backstage etiquette 
• Familiarity with prop tracking systems, inventory software, or labelling/storage practices

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KEY PERFORMAMNCE AREAS: 

• Take bookings from customers regarding props, costumes, and décor and inform décor assistants of bookings. 
• Ensuring that customer orders are packed out. Packing returned décor back. 
• Controlling the issuing and return of costumes, Décor, props to internal and external clients. 
• Maintain documentation of décor assets, condition reports, and usage logs. 
• Coordinate with technical teams to execute scenic builds or modifications. 
• Ensure décor elements comply with safety standards and venue requirements. 
• Manage décor inventory, organize the décor store, and ensure safe storage of items. 
• Maintain calendars for technical rehearsals, set builds, and crew schedules. 
• Attend production meetings and document technical/decor updates and action points. 
• Assist in scheduling, budgeting, and tracking expenses for technical and décor departments. 

PREFERRED MINIMUM EDUCATION AND EXPERIENCE: 

• National Diploma in Performing Arts Technology/ Necessary qualification in Administration 
• 2+ years in a theatre or live event environment, with proven ability to: 
• Develop and manage production timelines and decor deadlines.