The South African State Theatre saw the birth of, and was the driving force, behind the establishment of the performing arts in all spheres in South Africa. The State Theatre, with its six theatres, ranging from the opulent Opera Theatre, to the cabaret feel of the Intimate Theatre, today plays a leading role in the development of the performing arts, and is...
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Receiving of request for quotations from user departments
Sending of request for quotations to prospective service providers
Sourcing quotes from service providers that are registered on the central database
Evaluation of received quotes according to the threshold values and applicable preferential point system and price Evaluation.
Sending purchase orders requisitions to successful service providers
Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
Weekly update of RFQs.
Ensure that all procurement activities of the state Theatre are compliant to applicable legislations, regulations and transcripts.
Receiving of travel requests from end-users.
Send requests to a travel management company.
Sending of purchase orders to travel company.
Proper Filling and record keeping of open and active purchase orders.
Play a role during audit period by supplying auditors with SCM documents requests.
Creations and maintenance of an SCM manual and electronic filing system.
Control and performs tasks/activities with the application of specific supply chain management procedures associated with the procuring of products and/or specific services.
Communicating and interacting with officials from user-departments in respect of specific requirements and priorities.
Attends to procedural administrative requirements, records keeping and reporting deadlines associated with the functionality.
Prepare payment requests and collect all needed documents to facilitate payment submission.
Coordinate with Finance Department to make sure the payments are made to the supplier.
Keep good track of suppliers performance and maintain a database of good and reliable supplier for different categories of supplies, service and goods.
Perform other duties as required by the SCM Manager.
Advertise RFQs on e-tender.
Prepare pre-qualification spreadsheet.
Prepare for RFQ evaluations.
Prepare Consolidated scorecards.
Create minutes and a summarised report.
Communicate with the chosen supplier.
Tender and Acquisitions Management
Manage the end-to-end Tender and Quotation (RFQ) process in accordance with PFMA and applicable SCM legislation and the Supply Chain Management (SCM) policy, procedures and regulations. Compilation
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