Job Vacancies at WNS Global Services SA

This Financial position reporting to Assistant Manager Admin must be well rounded with a solid understand of Facilities accounting, budgets, PR/PO process, asset management with good communication skills to liaise with all levels in the company.

• Key Responsibilities:
  • To expedite all PR/PO and financial transactions in a quick, accurate and efficient manner.
  • To expedite all SRN/GRN for non IT transactions in a quick, accurate and efficient manner.
  • Assist with month end procedures to ensure quick and accurate finalization.
  • Process all advances that goes through non PR/PO route and also PO route accurately.
• GAMS(Global asset management system) processing and asset loading
• Assist with monthly manual accruals(manual provision).
• Assist with monthly forecasting for the year
• Duties:
  • PR/PO processing route:
• Receipt of PR request from procurement team and capturing on the blanket/transactional tracker. Distribution of budgets to the correct indenting department for approval. Providing correct information to Central PR/PO team. Ensuring all PR/PO requests are completed within a 24 to 48 hour time slot provided that the correct information was given.
• Open Communication between various stakeholders of PR/PO requirements - Procurement, Budget holders and central PR/PO team. Provide feedback to relevant parties.
• Efficiently handle all queries from various stakeholders of PR/PO requirements.
• Chase all urgent PR’s for approval and liaise effectively with the PO team.
• When a Blanket PO (PO with a duration period) is near depletion, check the reconciliation, calculate the duration of time left on the blanket, and calculate the amount of invoices outstanding and do a top up on the blanket PO accordingly.
  • To expedite all SRN/GRN for non IT transactions in a quick, accurate and efficient manner.
• Before sending the invoice off for approval to the certain indenters, check whether the specific invoice is correct and provide details to the AP team to whom the invoice needs to go.
• After receiving Sign-off invoice from AP Team, confirm correct indenting team sign-off.
• Verify budget amount available for GRN/SRN purposes.
• Scanning invoices to Oracle for Central team verification.
• Recheck all processes before completing GRN/SRN procedure; finally send to AP Team for completion.
• Handle any queries received from local finance team and central finance team
• Check and inform relevant parties if Blanket PO budget is near depletion while punching an SRN/GRN.
• Check, send and process all Rental invoices for all 8 sites on time and accurately.
• Make 100% sure that the SRN\GRN was processed correctly before sending the invoice to AP.
  • Process all advances that goes through non PR/PO route and also PO route accurately
• Once the advance has been approved and paid, request approval from indenting team for PR/PO advances only, to set off against the open advance.
  • Any other ad hoc duties required
• An understanding of relevant financial legislation policies and procedures
• Reporting financial discrepancies and errors

Qualifications

• Grade 12
• N4, N5 & N6 Certificate in Financial Management/working towards Diploma in Financial Management

Additional Information

• The successful candidate will need:
  • A minimum of 2 years’ experience in similar role

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Job Description

Accountability & Responsibility As part of the senior management team of you lead a specialist function You are customer & client facing & strive to deliver excellent customer experience You are accountable for designing, implementing & tracking a portfolio of improvement projects for your functional area You drive the ISBU culture through effective communication, by continuously displaying the ISBU habits & behave as a role model leader You develop people's knowledge of your functional area to benefit the business & the client You support your operations colleagues to exceed client expectations on all levels at all times You remain at the leading edge of knowledge for your area of functional expertise You are accountable for risk management & compliance for your functional area You share your knowledge & best practice to improve performance You deliver business intelligence & insight for your functional area You are emotionally aware of yourself & others. You handle your interactions with authenticity, empathy & professionalism Compliance Ensure Compliance to all Relevant Process & Regulatory Standards Continuous Improvement Design & Deliver Change Initiatives & Projects Subject Matter Expertise Maintain Extensive Skill & Knowledge in Your Specialist Field Functional Delivery & Optimization Ownership & Development of Your Functional Area

Qualifications

• Matric/Grade 12;