Jobs at 99C

Job Scope includes but is not limited to:

• Working in a team under the leadership of a Group Head and Creative
• Director to conceptualise and execute campaigns based on both client and internal briefs.
• Present work imaginatively and confidently to clients and senior creatives
• Be skilled in design and conceptualisation.
• Maintain exceptionally high standards for execution and attention to detail.
• Be skilled in design and conceptualisation.
• Collaborate and communicate well with the team and other departments.
• Have an eternally positive disposition especially when challenges and deadlines arise.

Minimum relevant experience and skills/attributes required:

• Relevant tertiary qualification
• At least 2 years’ experience as an art director in a large/integrated Advertising Agency
• At least 2 years’ previous experience in a high-volume environment
• Demonstrated experience with social media design across various social media platforms
• Strong skills in design software such as InDesign, Photoshop and Illustrator nonnegotiable
• Knowledge and proficiency in Figma
• Experience in digital and experiential advertising is advantageous
• Strong interpersonal skills; a team player, persuasive negotiator, positive and innovative thinker
• Maintain high standards for execution and attention to detail
• Highly motivated and a high level of initiative; ability to work independently, in support of the agency’s creative goals and the client’s business objectives

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Key Responsibilities:

• Raise, issue and track purchase orders for suppliers, freelancers and talent
• Chase, process and follow up on invoices; reconcile against POs and submit to Finance
• Ensure cost estimates are approved by clients and billed timeously once jobs are complete
• Set up internal and external meetings and boardrooms, including pre-production meetings, shoots and reviews; circulate agendas and minutes
• Liaise with suppliers, freelancers, studios and clients on bookings, deliveries and paperwork
• Ensure producers update weekly statuses
• Draw up contracts for on camera talent ahead of shoots
• Draw up Department of Labour forms and submit prior to shoots
• Provide general administrative support to Producers and the wider Production team
• Train into small radio productions — assisting on briefs, studio bookings, voice talent, scripts and traffic
• Train into small animation and product update commercials — assisting on briefs, suppliers, assets, revisions and delivery

Requirements

Minimum relevant experience and skills/attributes required:

• Matric essential; relevant tertiary qualification in production, media, advertising or business administration advantageous
• 0–2 years' experience in an administrative, coordinator or junior production role (advertising, media or production environment preferred)
• Proficient in MS Office (Outlook, Word, Excel)
• Exposure to production or agency job management systems advantageous (e.g. Magnetic, Workbook)
• Strong administrative, organisational and time management skills
• Excellent written and verbal communication skills
• Meticulous attention to detail and accurate record-keeping
• Ability to juggle multiple jobs and deadlines without losing track
• Proactive, self-motivated and solution-driven
• Comfortable chasing people for paperwork, approvals and payments
• Genuine interest in production (radio, animation, commercials) and willingness to learn on the job
• Flexible to work over and above normal hours from time to time
• Must be Cape Town based and willing to work in office as well as from home

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Key Performance Area & Main Responsibilities: 

Debtors : 70% % of Time

• Bill Cost Estimates (CE‘s) in Magnetic
• Receive billing instruction from Client Service to invoice CE/signed CE (dependant on client‘s billing process)
• Locate CE number, if CE is marked as approved; bill in accordance to billing instruction received; check VAT is charged or not charged (international clients)
• Ensure Date, Inv, CE, Job, Description, CE amounts are added and displayed correctly - or as per clients request
• Create Invoice and send to client as per clients billing process
• Bill retainer invoices and agency fees
• Receive retainer  schedules and  process  retainers based on contractual agreements
• Check all amounts tie back to schedules / contractual agreements and finalise and bill to client
• Email invoices and statements to Clients Chase for payments
• Update age analysis (debt collecting; reasons for delays in payments and follow up on queries)
• Liaise with Client Service and Managers regarding any outstanding payment / job related issues
• Reconcile Debtor accounts & resolve any queries on client accounts
• Follow up on o/s invoices from clients weekly/monthly
• Mark invoices paid in MAG/Xero – keep remittances up to date

Exports – 5% of the time

• Check general ledger accounts
• Check Customer detail ledgers
• Do journal entries (when advised)
• Do Customer Recons
• Send Statements to Clients

Cost of Sales – 5% of the time

• Compile information using Tax Invoice files
• Ensure invoices are paid before we expense on COS

Cashbook – 5% of the time

• Print /export bank statements weekly
• Liaise with Financial Manager, Creditors Clerk(s) regarding payments that are unclear
• Upload exported excel file into Xero
• Allocate payments and receipts in Xero to Debtor, Creditor & GL Accounts
• Update Cashbooks weekly

Creditors – 5% of the time

• Process Supplier Invoices / Debit Notes in Magnetic/Xero
• Ensure valid purchase orders are issued
• Balance detailed ledger accounts
• Make sure COS Supplier Invoices are submitted for payment runs
• Request Supplier Invoices / Statements
• Reconcile Supplier Accounts weekly/monthly
• Follow up if Client paid for work done before paying non-operational Supplier Invoices
• Issue remittances to Suppliers
• Follow up on queries(Internally & Externally)

Adhoc Tasks - 15%

• Complete additional finance tasks at discretion of Line Manager
• Ongoing investment in own development as well as keeping up-to-date with relevant knowledge that will be of value to the team and clients
• Ensure emails are checked regularly and responded to timeously
• Filing / organizing own digital folder in a manner that makes sense on finance server
• Add new clients and suppliers to WB as per client /supplier onboarding form
• Add new model data (Independent Contractors)

Requirements

Minimum Level of Education

• Matric with Maths and Accounting required
• Relevant finance qualification required

Years of Experience

• Minimum of 4-5 years’ Debtor’s Clerk experience