Jobs at Biovac

QUALIFICATIONS NEEDED:

• Bachelor's degree or diploma in Financial Accounting or equivalent.
• CA(SA)
• Recognition is given to Prior Learning and practical experience

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• Completed Articles
• 3+ years' experience in a financial accounting role
• Experience in a manufacturing concern or a company with a high level of fixed assets and project activity.
• Working knowledge of SARS (VAT & Income Tax) related legislation.
• Experience in having faced successfully external audits.
• SAP Experience
• Reporting skills in excel and powerpoint.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

Financial Accounting Function

• Lead monthly financial reporting processes, including preparation of shareholder, board, and stakeholder reports with variance analysis
• Oversee month-end close activities: review accruals, tax and deferred tax entries, intercompany transactions, revenue invoicing and other journals for accuracy and completeness. Approve journal entries in SAP, ensure that journals contain adequate supporting documentation.
• Work with Risk and Compliance to ensure that adequate insurance is in place for Inventory and Fixed Assets.
• Liaise with technical accounting and Tax consultants to ensure that treatment of intangibles relating to project activity.
• Prepare monthly cash flow statements, including 3-month forecasts. Liaise closely with the Financial
• Planning and Analysis team to prepare a rolling 12-month cash flow forecast
• Ensure accurate completion and timely filing of statutory tax returns and other compliance reporting
• Review and update Financial Accounting policies, drive implementation and adoption of policy updates across the business. Ensure that accounting standards are applied correctly liaise with technical consultants to develop memos and working papers where required.
• Oversee internal control within the department test policies and work instructions to ensure that the are relevant and appropriate.

Audit and Annual Financial Statements

• Lead the teams audit response track the audit requests, drive deliverables and ensure that queries are resolved timeously. Co-ordinate the team and ensure that all team members and sections are audit ready.
• Maintain the client assistance list ensure that all reconciliations and supporting schedules are complete before the annual audit starts.
• Review accounting policies and ensure that policies are applied as specified. Update policies where required.
• Main liaison with audit manager ensure that all teams are aligned with audit expectations.
• Prepare the Financial Statement workings for Biovac group and company
• Coach graduates and other team members on the preparation of the subsidiary Financial Statement workings..

Treasury Management, Funding and Tax

• Ensure that tax returns are filed for Biovac and its subsidiaries liaise with tax consultants to ensure that special allowances are claimed and that adequate supporting documentation is in place.

Attend to SARS queries as required.

• Actively manage cash flow via cash flow forecasting. Monitor and report on cash usage and balances for Biovacs base business, funded projects, and unfunded projects. Investigate solutions to manage exchange risks and excess cash.
• Funding due diligence exercises ensure that all Financial Accounting deliverables are met.
• Monitor and report on funding covenants, attend to all Funder reporting requests and requirements.

Application Deadline:

• 06 June 2025

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About the job Control Room Operator

• BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Control Room Operator to join a goal-oriented team.

QUALIFICATIONS NEEDED:

• Minimum: Grade 12

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• 2 Years experience in the pharmaceutical industry would be highly advantageous.
• Knowledge of a sterile manufacturing or pharmaceutical environment would be an advantage.
• Knowledge of computerized systems and computer literate.
• Sound technical ability and hands on approach.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Ensure cGMP implementation daily on work instructions.

Monitoring Systems:

• Management of the Control Room Systems to ensure that it is used according to the correct procedures.
• Continuous monitoring of the Control Room to ensure that area is in a state of compliance.
• React to alarms associated with the Particle Monitoring System (PMS) and Data Management System (DMS) and Clean and Industrial Utilities action corrective actions.
• Manage the printing of monitoring data.
• Initiate and investigate deviations related to monitoring systems.
• Perform the following related to monitoring systems:

Access Control:

• Ensure that the system is in a state of control and all access is current.
• Grant access for entry into all facility areas via Dept Head.
• Management of the access control systems and assessment of the audit trails when requested.
• Addressing system faults and errors.

PMS System:

• Ensure that the system is always in a state of control and operational.
• Ensure that daily monitoring is executed.
• Printed of PMS reports for batch related activities.
• Retrieval and review of the audit trails when requested.
• Addressing system faults, error and acknowledgement of alarms.

DMS/BMS System:

• Ensure that the system is always in a state of control and operational.
• Ensure that daily monitoring is executed.
• Printed of DMS/BMS reports for batch related activities.
• Retrieval and review of the audit trails when requested.
• Addressing system faults, error and acknowledgement of alarms.

Clean/Industrial Systems:

• Ensure that the system is always in a state of control and operational.
• Ensure that daily monitoring is executed.
• Printed of DMS/BMS reports for batch related activities.
• Addressing system faults, error and acknowledgement of alarms.
• CCTV Systems
• Ensure that the system is always in a state of control and operational.
• Ensure that daily monitoring is executed.
• Retrieval and review of the audit trails when requested.
• Addressing system faults, error and acknowledgement of alarms

Data Backup Systems:

• Ensure that all relevant Engineering data is backed up as per procedure.
• Evaluate if data is being backed up as per procedure.

Compliance:

Monitoring Systems:

• Communication to the team leader or Supervision if an alarm has occurred.
• Action corrective actions to allow manufacture to continue.
• Deviations, CAPAs, and Change Controls:
• Reporting incidents to the affected departments within the desired reaction time.
• Knowledge of the department process to prevent deviations in manufacture.
• Deviation initiation and closure.

Engineering Administration (Support Role):

• Ensure cGMP implementation daily on work instructions.

Engineering Documentation:

• Printing, closing and archiving all engineering logs.
• Management and distribution of all engineering documentation i.e. SOP files.
• Coordination of the monthly expiring SOP list from QA and to ensure that all documents are assigned to prevent expiration.
• Management of equipment cycles to ensure that all cycles are reconciled on a daily basis and filed within the required time frame.
• Updating of documentation where required i.e. via the Change Control System.

Quality Performance in Terms of:

• Building GMP Knowledge and Compliance.
• Building Quality Culture.
• Establishing and maintaining a state of Control.
• Driving innovation and Continuous Improvement.
• Driving Quality Risk Management.
• Ensuring that area of responsibility is audit ready, closing audit findings.
• Managing Deviations, Change Controls, CAPAs
• Quality Objectives: Drive the quality objectives.
• Understanding and practicing of quality assurance aspects and good documentation practices at all times.

Communication:

• Ensure a timely and effective communication.
• Escalate quality issues to the appropriate levels of management.
• Improvement: Advocate continual improvement within department

Application Deadline:

• 16 May 2025