Jobs at CLS Human Capital Specialists

Introduction:

• A well-established FMCG company based in Kempton Park is seeking a detail-oriented Creditors Clerk with import and export experience to join their finance team. The successful candidate will be responsible for processing supplier invoices and GRVs, managing creditor reconciliations, liaising with local and international suppliers, and working closely with warehouse and order departments to ensure accurate stock and financial records.

Job Purpose:

• To ensure the accurate and timeous processing of supplier invoices and GRVs, maintain up-to-date creditor accounts, reconcile supplier statements, and support the company’s financial operations by managing imports, stock invoices, and supplier payments while ensuring compliance with financial policies and procedures.

REQUIREMENTS
Minimum education (essential):

• National Senior Certificate
• Tertiary qualification or certificate in Finance / Accounting (advantageous)

 Minimum applicable experience (years):

• 2 – 5 years’ experience as a Creditors Clerk within an FMCG environment

Required nature of experience:

• Creditors invoice capturing and GRV loading (stock and import invoices)
• Supplier account reconciliations and statement balancing
• Import cost processing and foreign supplier transactions
• Communication with local and international suppliers
• Working closely with warehouses and order departments
• Experience working on Sage Evolution or similar ERP/accounting systems
• Exposure to stock control and inventory processes
• Basic accounting and VAT knowledge (especially relating to imports)

Skills and Knowledge (essential):

• Strong numerical and analytical ability
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel and Word essential)
• Understanding of creditors processes and financial procedures
• Strong organizational and time management skills
• Ability to manage deadlines in a high-pressure environment

Other:

• Proficient in Afrikaans and English
• Own transport and Valid driver’s license 

KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Creditors Invoice & GRV Processing

• Capture and process supplier invoices and GRVs accurately, including stock and import invoices
• Match invoices to purchase orders and goods received documentation
• Verify pricing, quantities, and supporting documentation before processing

Creditors Reconciliation

• Perform monthly supplier reconciliations and resolve discrepancies
• Balance supplier statements against company records
• Investigate unmatched invoices or payments
• Prepare reconciliations for payment runs and month-end close

 Supplier Communication

• Communicate with local and international suppliers regarding invoices and payments
• Resolve supplier queries and discrepancies efficiently
• Maintain professional supplier relationships
• Follow up on outstanding documentation and statement

Warehouse & Order Department Coordination

• Work closely with warehouse teams to confirm stock receipts and GRVs
• Liaise with order departments to ensure correct purchase order matching
• Assist with resolving stock and invoice discrepancies
• Support accurate inventory and financial reporting
• Ensure correct allocation of import costs and related expenses.
• Maintain accurate electronic and manual records

Reporting and Compliance

• Ensure compliance with financial policies and procedures
• Assist with audit requests and provide necessary documentation
• Maintain confidentiality of financial information
• Support month-end and year-end closing processes

Teamwork and Continuous Improvement

• Support finance and operations teams when required
• Identify opportunities to improve creditors and import processes
• Maintain a professional and proactive approach
• Contribute to achieving departmental targets

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Job Purpose:

• To oversee the commercial and financial management of construction projects from award to final account, ensuring effective cost control, contract administration, procurement and profitability.

REQUIREMENTS
Minimum education (essential):

• National Diploma or Degree in Quantity Surveying.

Minimum applicable experience (years):

• Minimum 5 years' experience as a Quantity Surveyor working for a main contractor.

Required nature of experience:

• Commercial management of construction projects.
• Cost planning, budgeting and financial reporting.
• Contract administration and management of JBCC contracts.
• Procurement and management of subcontractors.
• Preparation of payment claims, valuations and final accounts.
• Experience within commercial, retail, hospitality and refurbishment projects will be advantageous.

Skills and Knowledge (essential):

• Strong knowledge of JBCC contracts and commercial construction practices.
• Proficient in Candy BuildSmart Cost Management (essential).
• Advanced Microsoft Excel and Microsoft Office skills.
• Excellent commercial, analytical and negotiation skills.
• Strong organisational and problem-solving abilities.
• Ability to manage multiple projects simultaneously.

Other:

• Valid driver's licence. Own reliable vehicle.
• Willing to travel to project sites as required.
• No sleep-away work anticipated.

KEY PERFORMANCE AREAS AND OBJECTIVES

Commercial & Cost Management.

• Prepare monthly client valuations and payment claims.
• Manage project budgets and cost reporting.
• Monitor project profitability and financial performance.
• Ensure accurate forecasting and cost control throughout project lifecycles.

Procurement & Subcontractor Management

• Procure and appoint subcontractors.
• Assess and process monthly and fortnightly subcontractor claims.
• Manage subcontractor payments and commercial agreements.
• Support procurement activities and supplier negotiations.

Contract Administration

• Manage contractual documentation and commercial administration.
• Administer project variations and contractual changes.
• Ensure compliance with JBCC contract requirements.
• Prepare and finalize project commercial close-out documentation.
• Compile final accounts upon project completion.

Stakeholder Management

• Liaise effectively with Contracts Managers, Site Managers and project teams.
• Maintain professional relationships with clients and subcontractors.
• Provide commercial support throughout project execution.
• Participate in project meetings and commercial reviews.
• Assist the estimating department with tender pricing and procurement when required.

Compliance & Professional Standards

• Maintain accurate commercial records and documentation.
• Ensure adherence to company policies and industry standards.
• Exercise sound commercial judgement and decision-making.
• Work independently with minimal supervision.
• Contribute positively within a fast-paced construction environment while maintaining professionalism, reliability and accountability