Jobs at Nexio

ROLE PURPOSE

• The Creditors Clerk is responsible for managing and maintaining the accounts payable ledger, ensuring that all supplier invoices are accurately processed, reconciled, and paid on time. This role plays a key part in maintaining good supplier relationships and supporting the financial health of the organization.

ROLE REQUIREMENT

• Receive, verify, and capture opex/capex purchase orders into the accounting system.
• Ensure all purchase requisitions and /or expense claims have been duly authorized.
• Ensure purchase requisitions, quotes/ invoices are matched correctly with purchase orders
• Check for accuracy in GL accounts, pricing, quantities, and VAT calculations.
• Ensuring Open PO Report and GRV Accruals report is maintained
• Receive, verify, and capture supplier invoices into the accounting system.
• Ensure invoices are matched correctly with purchase orders and delivery notes.
• Reconcile supplier statements with the creditor's ledger on a monthly basis.
• Investigate and resolve any discrepancies between supplier accounts and company records.
• Prepare payment batches in line with supplier terms and company cash flow.
• Ensure all payments are authorized and supported by valid documentation.
• Process payments accurately and on time.
• Process payments to international suppliers in foreign currencies, ensuring compliance with exchange control regulations and company policies.
• Liaise with banks to facilitate international wire transfers (e.g., SWIFT payments).
• Monitor exchange rates and ensure accurate currency conversions.
• Maintain records of foreign transactions and assist with related reporting and reconciliations.
• Act as the first point of contact for supplier queries regarding payments or invoices.
• Liaise with internal departments (e.g., order management, logistics, finance) to resolve issues.
• Maintain a log of queries and resolutions for tracking and reporting.
• Maintain organized and secure filing systems for invoices, statements, and payment records.
• Ensure compliance with audit and financial control requirements.
• Archive documents according to company policy and legal retention guidelines.
• Assist with month-end closing by ensuring all invoices are captured and reconciled.
• Provide reports on outstanding creditors, payment schedules, and reconciliations.
• Support the finance team with audit preparation and financial reporting.
• Adhere to internal financial policies and procedures.
• Ensure compliance with tax regulations, including VAT and withholding tax.
• Identify and escalate any irregularities or potential fraud.
• Suggest improvements to streamline the accounts payable process.
• Participate in system upgrades or transitions when required.
• Stay updated with best practices in creditors management.

TECHNICAL / PROFESSIONAL COMPETENCIES

• In depth knowledge of Sage X3and/or accounting system
• Basic Accounting Knowledge
• Proficiency in Microsoft Office
• In depth knowledge of creditors processes

QUALIFICATIONS & EXPERIENCE

• Grade 12 / Matric certificate.
• A diploma or certificate in Accounting, Finance, or a related field is advantageous.
• 5+ years of experience in a similar creditors/accounts payable role.
• Proficiency in accounting software (e.g., SAP, Pastel, Sage, or similar) Experience in Sage X3 is advantageous.
• Strong Excel skills and attention to detail.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines

Deadline:31st July,2025

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The Operations Manager is responsible for the following:

• Ensuring that the team is managing and coordinating all client incidents, events, tasks and work orders for division, ownership.
• Implementing conformance plans and conducting weekly operations meetings with all necessary stakeholders and engagement points.
• Implement service level areas and agree on internal operational level indicators.
• Ensuring Timeous handover of tasks to the resolving parties including third party coordination.
• Scheduling of all staff working within the service and support management environment.
• Drive continuous operations changes to adapt to ASOC environment, address non-conformance of processes.
• Complete all daily, weekly, and monthly dashboard reporting.
• Continually improve ITIL processes (i.e., Change, Incident, and Problem) and policies in support of organizational goals.
• Formulate and implement departmental and organizational policies and procedures to maximize output.
• Monitor, manage and improve the efficiency of fault management services.
• Management Reporting and Presentations.
• Facilitate coordination and communication between support functions.
• Ensure adherence to established rules, regulations, and procedures.
• Ensure monthly operational milestones are communicated to all stakeholders.
• Implement and maintain Standard Operating Procedures.
• Taking the lead in staff performance management.

KEY INDICATORS

The Operations Leader must review the following:

• Control all master Incidents and ensure correlation.
• Track Incidents logged *ownership.
• Task allocation
• Manage problems or Escalations of service.
• Manage changes to environment that could hinder service.
• Mean to time to log (MTTL), Mean time to dispatch (MTTD) Mean time to close (MTTC).

Qualifications & Education Requirements

• Matric
• Undergraduate degree or equivalent in information technology, business management, or telecommunications related qualification.
• ITIL Foundation - Certification

Experience Required

• 5 to 7 years of experience in an incident/event management environment
• Expert understanding with fault management systems
• Experience in SLA management
• Prominent level of IT knowledge and experience
• Cellular infrastructure knowledge (Advantageous)

Knowledge and Skills Required

• Ability to think and interact logically.
• A natural curiosity
• The ability to work in a team and to be initiative-taking around self-learning.
• The ability to work under pressure and to tight deadlines.
• Willingness to assist with additional tasks given to the team.
• People skills
• Good judgment skills
• Effective communication skills
• Behavioural traits such as attitude, motivation, and time management
• Be prepared to coordinate operational rosters, standby and overtime.

Special Requirements

• Most important, be prepared to perform, standby and overtime.
• Must be prepared to work outside of “working hours.”
• Must be able to report to different reporting lines simultaneously