Jobs at Technology Innovation Agency

Job Advert Summary    

• The ISD Programme Administrator is responsible for providing portfolio related administrative services that support the Portfolio Manager and Unit Coordinator in the day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting, including project steering committee meetings and meetings with DSTI partners.

Fixed Term Contract Term: Two (2) years

Minimum Requirements    
Qualifications

• National Diploma in Administration, Project Management, Public Administration, or a related field. NQF 6.
• Bachelor’s degree in science, Project Management, Innovation Studies, Economics, Public or Business Administration; certification in project administration tools (e.g., MS Project, Asana, Trello) will be added advantage.

Experience

• Two years’ experience in project administration, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the project management.
• Experience in organisation of public events and meetings.
• 3+ years’ experience in project administration within the innovation for service delivery or government sectors, with exposure to budget tracking, SCM processes, and compliance reporting will be added advantage

Knowledge and Skills

• PFMA
• Administrative Best Practice Frameworks and Models
• Stakeholder Engagement and Support
• Customer Care

Duties and Responsibilities    
Administration

• Maintain updated ISD project records, databases, and filing systems.
• Coordinate all relevant ISD project, programme and portfolio meetings, agendas, minutes, and follow-ups.
• Track progress against ISD project timelines and milestones; escalating any risks or gaps when required.
• Contribute towards the creation of project schedules and action steps with set timeframes and goals for all parties involved.

Financial Perspective

• Provide administrative assistance in the implementation of project financial resource management, Human Resources Management, efficient procurement, and logistical services in line with policies and procedures.
• Monitor and track all project related activities including the ROI of specific initiatives.
• Monitor and support innovation budgets and the timeous disbursement of related funding to ensure optimal operation of investments.
• Continually track spending according to approved budgets and report any financial risks in line with policies and procedures.
• Contain costs while maintaining high levels of impact and performance and develop best practices to achieve the larger Operational financial goals.
• Flag potential budget risks or variances.

Internal Processes

• Provide the required administrative support in organizing/conducting relevant ISD project activities.
• Draft minutes of Project Steering Committee and other project-related meetings.
• Conducting administrative follow-up as needed for all activities.
• Collect ISD project-related information and support the portfolio in the preparation of reports as set out in the workplan.
• Prepare and submit project status, financial, and close-out reports in line with time and quality standards.
• Ensure compliance with TIA policies, SCM, and contractual requirements.
• Support internal and external audits, follow-up on project auditing issues.
• Maintain up-to-date files and records of ISD project documentation.
• Provide logistical support for ISD workshops and other meetings as planned by the portfolio.
• Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports in line with quality and time standards.
• Arrang external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
• Assist in organizing, executing, and coordinating logistically public events, like seminars, training, workshops, forums, and exhibitions.
• Provide general office assistance such as responses to complex information requests and inquiries from stakeholders; review and respond to routine incoming correspondence; perform routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• Support the collection and consolidation of GCIP M&E data and reporting.

Stakeholder Management

• Facilitate clear communication between TIA and stakeholders. Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and positively contributing towards the organisation’s reputation.
• Provide for the creation and maintenance of mutually beneficial relationships with all relevant stakeholders by ensuring that all partner obligations are met, and expectations exceeded.
• Organize logistics for relevant ISD workshops, events, site visits and ensure attendance registers are made available.
• Maintain updated stakeholder contact lists in line with policies and procedures.
• Facilitate clear communication between TIA and stakeholders.

Knowledge Management and Communication

• Archive and maintain portfolio knowledge products.
• Support preparation of presentations and promptly required portfolio information.
• Disseminate portfolio information to stakeholders.

Deadline:23rd March,2026

go to method of application »

Purpose of the Position:

• To actively contribute to the TIA's objective of stimulating an enabling environment for technology innovation to take place in collaboration with other role players. Enable initiatives to stimulate a culture of innovation and building a vibrant ecosystem within the NSI. Identify early-stage technology innovation investment opportunities, propose interventions relevant to the Seed Fund Programme and manage the implementation of such interventions to achieve the Seed Fund Unit's objectives.

Minimum Requirements    
Qualifications & Experience

• 4-years' Degree in Engineering/ Science and Technology
• 3 years’ experience in relevant field (Technology Transfer, early-stage funding administration, project and programme management)

Added Advantage

• Post Graduate qualification e.g. Project management, Finance or Economics
• 4+ years’ experience in relevant field (Technology Transfer, early-stage funding administration, project and programme management)

Duties and Responsibilities    
Internal Processes

Ensure standard operating procedure is followed; ie

• Screen applications in conjunction with the University/SMME’s/External Stakeholder to ensure completeness,
• obtain EXCo approval,
• communicate outcome,
• contract into agreements with successful applications
• Monitor progress against milestones, and
• review quarterly progress and disbursements
• Actively engage with University/SMME’s/External Stakeholder to ensure proper exiting takes place
• Access, analyse and integrate information prior to capturing into the relevant system
• Unit information is recorded and captured accurately in the Fund Management System
• Streamline processes and procedures to ensure maximum efficiency
• Stay abreast of related trends in market
• Support the Head of Seed fund in developing and implementing all relevant policies and frameworks

Financial Perspective

• Assist and provide input to the development of the Seed Fund programme budgets and forecasts (operational and investment)
• Ensure investment budget is spent according to operational plans
• Identify and assist unit to raise funding from new and established funding sources

Learning and Growth

• KPA’s are understood and achieved as agreed upon in the Performance agreement
• Review performance against agreed performance standards
• Live the values and culture of TIA
• Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency
• Departmental Information systems and tools are optimally utilized to execute core tasks

Deadline:23rd March,2026