Since 1994, South Africa has been using a multi-agency approach in its border management agenda. In this regard, seven Departments and Agencies, i.e. the Departments of Agriculture, Land Reform and Rural Development; Forestry, Fisheries and the Environment; Health; and Home Affairs; the South African National Defence Force (SANDF); the South African Polic...
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Description
The successful candidates will be expected to perform the following duties:
Office Operations
- Responsible for general office operations and gives reports to the management.
- Manages filing systems and office supplies, and keeps inventory of orders.
- Maintain asset register.
- Liaise with asset unit during asset verification.
- Manage outgoing and ongoing assets.
- Allocate equipment to officials.
- Works with the Human Resources team to
- update office policies and onboard new hires.
Travel and Logistics
- Arrange travel itineraries, accommodations, and transportation for staff or visitors as required.
- Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and audiovisual setup.
Information and Records Management
- Responsible for maintaining effective systems and processes for simplified document management.
- Ensuring the confidentiality and security of files and filing systems.
Budget and Financial and Management
- Assist with the budget and finances of the operations of the Office and track expenditure related to the running off the Office.
- Ensure that projects and functions in the Operational Command Centre & Special
- Response’s office are executed on time and within budget.
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
- Arranges Executive Manager: Operational Command Centre & Special Response’s extensive travel and processes travel expense reports, obtains and prepares required documentation including entry requirements, trip portfolios, advances, etc.
- Obtains approvals and processes weekly checks, check requests, invoices, and timesheets, and provides Executive Manager: Operational Command Centre & Special Response seal/signature for formal documents as authorized and supported by formal written approval.
- Coordinating with vendors to ensure that products are delivered on time and within budget specifications.
- Preparing regular financial and administrative reports.
- Arranges travel processes, including flight and hotel booking, and car rentals.
Risk & Compliance
- Assist with the conceptualising of the unit’s risk register.
- Assist with the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementation of sound governance and compliance processes and tools to identify and manage risks.
- Assist with the coordination and maintenance of quality risk management in line with the relevant requirements.
- Assist to monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
- Ensure effective support in the provision of evidence to all internal and external audit requirements.
- Assist with the maintenance and enforcement of all Operations Service Level Agreements to minimise business risk and ensure business continuity.
- Ensure adherence to all relevant laws, policies and Standard Operating Procedures throughout the organisation
Knowledge
- The Constitution.
- Boarder Management Authority Act,2020.
- Good governance and Batho Pele Principles.
- Internal performance evaluation and reporting.
- Government decision-making processes.
- Diversity Management.
- Performance Management and Monitoring.
- Public Service Regulations.
- Government systems and structure.
- Public Finance Management Act.
Requirements
Minimum Requirements
- Grade 12
- Undergraduate NQF level 6 Qualifications in National Diploma in Public Administration/Public Management/Business Administration /Business Management
- Minimum of 3 years' experience in an Administration Environment, including supervisory
- Flexibility in working hours will be required to meet demands of the role
- May be required to work overtime
- Valid driver's License
go to method of application »
Description
The successful candidate will be responsible for, amongst others, the following specific tasks:
Monitoring of conveyances and imported consignments
- Monitoring of the importation of health related products.
- Conduct Inspection of baggage, cargo, containers, conveyances, goods and postal parcels for compliance to international health regulations and relevant legislation.
- Inspection of international conveyances arriving at the Ports of Entry
- Collect and submit samples of high-risk imported products for laboratory analysis
- Safe disposal of prohibited imported commodities with an accredited service provider
- Scrutinize documents for verification in case of human remains
- Assessment of documents and issue Extended Health Detention (where applicable).
- Assessment of documents and issue related health documents such as Ship Sanitation certificates, International Certificate of Vaccination or Prophylaxis and Maritime and General Declaration of Health
- Collection and submission of samples of suspected high-risk products for analysis
- Enforces relevant legislation by implementing national, provincial and local legislation, SABS and departmental codes of practices and policies, international treaties etc.
- Participates in the delivery of health awareness and educational programmes on environmental health approaches to safe and healthy living to the community.
Prevention and control of communicable diseases
- Screening of all travellers arriving in the country.
- Notification of suspected and confirmed cases.
- Disinsection of conveyances arriving from Yellow Fever and Malaria endemic countries
- Monitor passengers arriving from Yellow Fever endemic countries.
- Monitor travellers and crew suffering from any infectious diseases are assessed, isolated, and treated.
- Monitoring of the importation and exportation of Human remains.
- Alert and inform stakeholders and travellers of disease outbreaks.
Ensure safe environment within Ports of Entry
- Implement water quality and food safety monitoring program
- Monitor effectiveness and frequency of bait stations (vector and rodent control program) around the Point of Entry
- Waste management
- Inspection of ablution facilities.
Administrative Services
- Co-ordinates specific administrative and reporting requirements associated with the key performance and result Indicators of the functionality.
- Reporting of Port Health related information/data to the supervisor.
- Adhere to duty register and work allocation
- Proper completion of attendance register, leave forms, conveyance registers, inspection registers, sample registers etc.
- Enter into a performance contract with the supervisor
- Adhere to performance assessment cycles
- Effective usage of government vehicles and other resources
- Compile reports.
- Execute any duties as directed by the supervisor
Customer Services, Stakeholder Engagement and Risk Management
- Promptly attentively respond to customer requests within established parameters and time frames.
- Ensure the provision of effective and efficient Environmental Health services within BMA to enable them to achieve their strategic objectives.
- Attend to client’s queries in line with daily operational activities.
- Communicate, educate and advice clients on port health matters.
- Attend meetings, joint operations, and trainings
- Identify issues and implement prompt and successful solutions to eliminate backlog and maximize workflows
- Collaborate positively with peers and other staff members to maintain friendly, supportive, and cooperative work atmosphere
- Ensure the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Knowledge
- Technical and practical knowledge of Environmental and Port Health services.
- Knowledge of the legislative and policy framework informing this complex area of operation.
- Ability to interpret and implement applicable legislation and guidelines.
- Border Management Authority Act,2020.
Requirements
Minimum requirements
- Grade 12 (Matric)
- Undergraduate qualification at NQF 6 as recognised by SAQA in National Diploma in Environmental Health.
- At least 1 year Community Service or relavant experience in Environmental Health.
- Must be willing to work shifts
- Flexibility in working hours will be required to meet demands of the role.
- May be required to work overtime.
- Valid driver’s License
Professional registration or license requirements
- Registration with the HPCSA as an Environmental Health Practitioner
go to method of application »
Description
The successful candidate will be responsible for, amongst others, the following specific tasks:
Monitoring of conveyances and imported consignments
- Monitoring of the importation of health related products.
- Conduct Inspection of baggage, cargo, containers, conveyances, goods and postal parcels for compliance to international health regulations and relevant legislation.
- Inspection of international conveyances arriving at the Ports of Entry
- Collect and submit samples of high-risk imported products for laboratory analysis
- Safe disposal of prohibited imported commodities with an accredited service provider
- Scrutinize documents for verification in case of human remains
- Assessment of documents and issue Extended Health Detention (where applicable).
- Assessment of documents and issue related health documents such as Ship Sanitation certificates, International Certificate of Vaccination or Prophylaxis and Maritime and General Declaration of Health
- Collection and submission of samples of suspected high-risk products for analysis
- Enforces relevant legislation by implementing national, provincial and local legislation, SABS and departmental codes of practices and policies, international treaties etc.
- Participates in the delivery of health awareness and educational programmes on environmental health approaches to safe and healthy living to the community.
Prevention and control of communicable diseases
- Screening of all travellers arriving in the country.
- Notification of suspected and confirmed cases.
- Disinsection of conveyances arriving from Yellow Fever and Malaria endemic countries
- Monitor passengers arriving from Yellow Fever endemic countries.
- Monitor travellers and crew suffering from any infectious diseases are assessed, isolated, and treated.
- Monitoring of the importation and exportation of Human remains.
- Alert and inform stakeholders and travellers of disease outbreaks.
Ensure safe environment within Ports of Entry
- Implement water quality and food safety monitoring program
- Monitor effectiveness and frequency of bait stations (vector and rodent control program) around the Point of Entry
- Waste management
- Inspection of ablution facilities.
Administrative Services
- Co-ordinates specific administrative and reporting requirements associated with the key performance and result Indicators of the functionality.
- Reporting of Port Health related information/data to the supervisor.
- Adhere to duty register and work allocation
- Proper completion of attendance register, leave forms, conveyance registers, inspection registers, sample registers etc.
- Enter into a performance contract with the supervisor
- Adhere to performance assessment cycles
- Effective usage of government vehicles and other resources
- Compile reports.
- Execute any duties as directed by the supervisor
Customer Services, Stakeholder Engagement and Risk Management
- Promptly attentively respond to customer requests within established parameters and time frames.
- Ensure the provision of effective and efficient Environmental Health services within BMA to enable them to achieve their strategic objectives.
- Attend to client’s queries in line with daily operational activities.
- Communicate, educate and advice clients on port health matters.
- Attend meetings, joint operations, and trainings
- Identify issues and implement prompt and successful solutions to eliminate backlog and maximize workflows
- Collaborate positively with peers and other staff members to maintain friendly, supportive, and cooperative work atmosphere
- Ensure the mitigation of the business units’ risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
Knowledge
- Technical and practical knowledge of Environmental and Port Health services.
- Knowledge of the legislative and policy framework informing this complex area of operation.
- Ability to interpret and implement applicable legislation and guidelines.
- Border Management Authority Act,2020.
Requirements
Minimum requirements
- Grade 12 (Matric)
- Undergraduate qualification at NQF 6 as recognised by SAQA in National Diploma in Environmental Health.
- At least 1 year Community Service or relavant experience in Environmental Health.
- Must be willing to work shifts
- Flexibility in working hours will be required to meet demands of the role.
- May be required to work overtime.
- Valid driver’s License
Professional registration or license requirements
- Registration with the HPCSA as an Environmental Health Practitioner
Method of Application
Use the link(s) below to apply on company website.
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