Latest Jobs at Aspen Pharma Group

Role Purpose:

• The Quality Control Analyst supports GMP-compliant laboratory testing to ensure materials and products meet defined quality standards. The role involves performing routine analytical testing, accurately documenting and reviewing results, and working cross‑functionally to support manufacturing and batch release activities while maintaining data integrity, safety, and regulatory compliance.

Requirements
Key Responsibilities:

• Responsible for the analysis of equipment cleaning samples, raw materials, in-process, and final bulk product samples according to standard operating procedures and test methods
• Chemical and Endotoxin testing of Purified Water
• Assisting the samplers of Purified Water when required
• Carry out analysis and activities in a safe manner in accordance with OHSE and Good Laboratory practice guidelines
• Provide Analytical support to production as and when analysis feedback is required on samples.
• Complete analysis of time as per set target times and dates
• Able to work shifts and weekends on a rotational basis
• Ensure tasks are performed in a manner that is compliant with Good Laboratory Practice and that other Regulatory guidelines are adhered to 

Qualifications & Experience:

• BSc in Chemistry or a National Diploma in Analytical Chemistry or equivalent
• Minimum of 1 years’ experience in a pharmaceutical QC laboratory
• Thorough knowledge and understanding of current Good Manufacturing Practice and the manufacture of Active Pharmaceutical Ingredients
• Must be computer literate in using the MS package as well as LIMS, Veeva Docs, and SAP
• Good practical and theoretical knowledge of analytical chemistry
• Proven problem-solving skills and techniques
• Ability to work independently and as part of a team

Additional Information

• Recognition of Prior Learning (RPL) will be considered

Key Competencies:

• Good organizational skills, with a hands-on and honest approach
• Good interpersonal skills
• Exceptional attention to detail and accuracy
• Good communication (written and verbal) and excellent report-writing skills
• Ability to critically evaluate data and work under pressure
• Ability to perform tasks concurrently even if it means working late or overtime
   

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OBJECTIVE OF ROLE

• The Procurement Administrator is responsible for identifying and procuring the goods and services that the organization requires from preferred vendors as well as ensuring adherence to procurement, finance policies and procedures in relation to creating purchase orders.

KEY RESPONSIBILITIES

Converting Purchase Requisitions into Purchase Orders

• Converting purchase requisitions into purchase orders within 24 hours where all necessary documentations are attached and all fields are completed correctly. Follow up on approvals according to the approval’s framework.

Receipting Purchase Orders

• Contact internal customers and suppliers to follow up on invoices and proof of delivery on open purchase orders. Once an invoice and proof of delivery is received, the purchase order is receipted.

RFQ- Request for Quote

• Requesting quotes from preferred vendors and awarding received quote based on best price, quality, and delivery terms, on behalf of the business.

Customer Service and Query Resolution

• Respond promptly to emails and have a resolution within 24 hours. Relationship management with internal and external stakeholders.

Monitoring

• Monitor and provide feedback to Senior Procurement Administrator on the requisition report, Approvals and rejected order report.

Requirements
EDUCATIONAL REQUIREMENTS

• Matric
• Degree or diploma qualification an advantage

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• A minimum of 1 years’ experience in a “procure to pay” environment
• Administration experience
• Experience in the pharmaceutical / FMCG industry is preferred

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Initiative
• Detail orientated
• Multi-tasking
• Results oriented
• Planning and organizational skills
• Proactive
• Responsibility & Accountability
• Flexibility and tolerance for ambiguity
• Capacity for and resistance to stress
• Perseverance, tenacity and resilience
• Good communications skills (written and verbal)
• Active listening skills
• Curiosity / learning agility
• Ethical work ethic
• Information seeking
• Problem-solving and good judgment
   

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OBJECTIVE OF ROLE

• Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.

KEY RESPONSIBILITIES

• Request for creditors’ statements the 1st week of the month.
• Request for all outstanding invoices and credit notes from supplier.
• Request for outstanding purchase orders from business units.
• Attach tax invoices to corresponding purchase orders for service-related expenses.
• Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods related expenses.
• Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
• Check tax invoice according to SARS compliance.
• Process tax invoice and submit posting.
• Reconcile creditors account to the Creditors Ledger.
• Select tax invoices and credit notes for payments.
• Payment advice and proof of payment emailed to creditor timeously.
• Journal to be processed for correction of expense allocation.
• Effective utilization of resources to keep processes cost effective.
• All queries are followed up and resolved in the shortest possible timeframe within policy framework.
• A professional attitude is displayed when responding to customers’ needs.
• Approval obtained from relevant signatories.
• Verify bank details with vendors by complying to EFT policy and procedures.
• Ensure the recons are submitted for payment on the 10th of each month.
• Check/verify Expense Claims to ensure correct allocations and support attached within policy framework.
• Ensure transactions are accurately recorded.
• Check calculation of VAT input.
• Analyse and maintain the GR IR report by verifying and clearing purchase orders daily.
• Analyse and maintain Expense Claim report by verifying and clearing expense claims daily.
• Analyse and maintain the Age Analysis report by verifying financial transactions.
• Forex payment
• Responsible for payment of Forex suppliers
• Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
• Update & control ECA applications
• Update e-forex platform on FNB online banking

Requirements
EDUCATIONAL REQUIREMENTS

• Matric (Grade 12)
• A Finance qualification is preferred

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Minimum 2 years’ experience in Accounts Payable
• Strong working knowledge of Creditors Reconciliation
• Solid understanding of the Pharmaceutical Industry

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Effective planning, organising and co-ordinating
• Highly numerate
• Excellent analytical skills
• Effective problem solving and decision making
• The ability to communicate effectively (written and verbal) is essential.
• Attention to detail.
• Multi-tasking
• Focused
• Responsibility & Accountability
• Resilience
• Team Player
• Curiosity / learning agility
• High standards
• Ethical conduct