Latest Jobs at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREAS:

• Manage the Executive Manager diary and schedule appointments and any other requests made from time to time.
• Receive visitors for the Executive Manager and make all arrangements for their participation in the meeting.
• Facilitate visitor’s security clearance, parking, document preparation etc.
• Make arrangements for meetings, e.g. venue bookings, refreshments and prepare documents.
• Answer and screen telephone calls and handle telephonic requests and queries.
• Maintain a database of all contacts details with whom the Executive Manager has a relationship with.
• Liaise and maintain an effective communication with internal and external stakeholders (e.g.  Law enforcement agencies, supervisory bodies and various government and international institutions).
• Maintain records in line with FIC records management policy.
• Ensure that all documents (letters, submissions, working papers etc.) relating to the Executive Manager are registered on the electronic document tracking system.
• Follow-up on issues arising in documents, minutes including acknowledgement of receipt.
• Draft correspondences, reports and documents.
• Handle all documents with appropriate security and utmost discretion.
• Prepare and submit timeously all claims in relation to travel, telephone and cell phone use, any other expenses derived from FIC work undertaken by the Executive Manager.
• Identify stationery requirements and procure in line with the SCM and Finance policies.
• Take minutes in meetings on request.
• Keep various registers and databases up to date.
• Maintain an update Curriculum Vitae of the Executive Manager and other material for use in conferences, interviews, etc.
• Ensure that the Office of the Executive Manager is at all times kept cleaned and in good condition.
• Facilitate for regular receipt of newspapers, journals and magazines and any other literature or items, which might be required from time to time.
• Ensure strict security levels are maintained at all times in the Office of the Executive Manager, including maintaining a strict clean-desk policy in which all documents are appropriately registered and stored in a secure facilities, shredding all unwanted documents. 
• Maintain a filing system.
• Coordinate all travel arrangements (both national and international) including programs and meeting agendas, accommodation, subsistence, foreign exchange etc.)
• Perform any other duty as required.

EDUCATION, SKILLS AND EXPERIENCE:

• Minimum 5 years of experience as a Personal Assistant
• Diploma or equivalent
• Well organised, able to work with minimal supervision balanced by an understanding of the need to keep line manager informed of progress, workload and priorities
• Intermediate to advance Microsoft Office Skills and understanding of the use of the technology and processes related to the position
• Demonstrated exercise sound judgement/common sense
• Demonstrated attention to detail and strong administrative skills  
• Proactive and professional with the ability to multi-task.
• Demonstrated ability to work within a team

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KEY PERFORMANCE AREAS 

Solution Architecture: 

• Define and design solutions that encompass all architecture domains and in line with business requirements, enterprise architecture principles and ICT standards to ensure standardisation and risk management.  
• Review and ensure solution architecture designs provide seamless integration, scalability, and security in accordance with the prescribed enterprise architecture.  
• Update and maintain the architecture repository with all architecture artifacts as part of architecture implementation governance.  
• Provide technical leadership and mentorship to development teams.
• Identify and mitigate potential risks and issues related to solutions
• Participate in the continuous improvement of solutions and their components.
• Contribute to the development and/or evaluation of Terms of Reference documents to assist business and ICT teams during RFI and RFP process.  
• Take accountability for the end-to-end delivery of solution/applications/systems and ensure alignment to the approved architecture.
• Keep up to date with the latest technology trends and bring innovative ideas on how the best solutions can be brought into the organisation.
• Align designed solution with the overall business strategy and ensure it delivers business value.

Stakeholder Management: 

• Work closely with ICT and business stakeholders to understand their needs and ensure that the solution meets the agreed upon requirements.
• Work within budget constraints and manage resources efficiently. 
• Strong communication and collaboration skills to effectively work with the various teams and stakeholders.

EDUCATION, SKILLS, AND EXPERIENCE:

• Degree in Computer Science 
• TOGAF Certification is a requirement.  Knowledge of other frameworks (e.g., Zachman) would be an advantage.
• Minimum three (3) years’ experience in Enterprise Architecture tools like Case wise, Visio, or Sparx Enterprise Architect.
• Minimum ten (10) years’ experience working in development and integration of large-scale solutions involving multiple technologies, functions, and interfaces across in-house and vendor supplied system.
• Minimum ten (10) years’ experience with best practices and design patterns when designing distributed systems, systems integrations and microservices. 
• Minimum three (3) years’ experience in designing solutions (business, data, application, infrastructure and security domains) as a Solution Architect.
• In-depth understanding (and expertise in at least one) in system analysis, software development, databases, networks, security, and infrastructure. 
• Solid knowledge in development of system requirements from business requirements specification documents including server infrastructure, capacity planning, storage requirements, virtualisation and networking protocols for cloud and/or on-premises environments.
• In-depth understanding of cloud architecture, with a focus on Azure. This includes cloud infrastructure, scalability, monitoring and security within solution architecture designs. 
• Ability to guide project teams to ensure that solutions are developed and deployed in accordance with approved solution architecture.
• Solid knowledge in one or more of the following technology concepts: Big Data, Machine Learning, Business Intelligence, Advanced Analytics, AI, Data Mining, ETL for cloud and/or on-premises environments.
• Ability to recognise functional interdependencies, to assimilate and correlate disconnected procedures and process, and articulate their collective relevance to the organisation.
• Strong communication and interpersonal skills, ability to work with cross-functional teams

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KEY PERFORMANCE AREAS 

• Manages the delivery of small to medium or sub-projects under supervision.
• Develop a project charter and establish a high-level roadmap to deliver on the project vision under guidance.
• Implement project methodology as defined by the PMO under guidance of PMO manager. 
• Assist in reviewing estimates and estimating assumptions for the project schedule, effort and cost using established estimating models, best practices and benchmarks.  The resulting estimates account for all activities in the project scope, including project management and application development tasks, software quality assurance reviews, and vendor and contract management activities.
• Define team member roles and expectations and ensure timely feedback. 
• Facilitate and manage project governance forums to monitor and control project delivery as assigned.
• Ensure all requirements, project plans, and changes to commitment are communicated to all affected team members after being cross checked by the PMO manager.
• Measure and monitor progress at clearly defined points in the process to ensure the project is delivered on time, within budget, and that it meets or exceed expectations.
• Review and manage all changes to the requirements through a formally defined scope change process.
• Supports people change initiatives as part of the delivery of small to medium projects. 
• Supports project managers with programme administration.
• With the guidance of PMO Manager develop, implement and maintain the project plan, including the configuration management, risk management, project measurement and quality management plans.
• Report project progress and changes regularly to the PMO and project steering committee

EDUCATION, SKILLS AND EXPERIENCE

• A relevant national diploma in project management 
• Accredited certification in project management (preferred)
• Minimum 3 years of broad-based information systems and business experience
• Minimum 3 years of project administration and management experience 
• Business analysis experience desirable
• Proficiency in MS Office applications including Microsoft Project, Microsoft Excel, Microsoft Word, Microsoft PowerPoint
• Ability to organise resources to accomplish objectives.
• Excellent time management skills.
• Good oral and written communications