Latest Jobs at Institute of Directors South Africa

Job Purpose

• The IoDSA is a small to medium sized non-profit company, operating in the professional bodyspace.
• We work in a dynamic high-performance environment with limited resources and a fairly flat organogram structure.
• We know that our employees are one of our most valuable resources, and their performance, development and well being are central to the business’ ability to create value.
• We are looking for a dynamic HR professional to join our management team, the ideal candidate would have experience in a leadership role, be able to provide HR insight to bear on all people related issues, including Employee and Industrial Relations, be a trusted advisor to the business and have extensive knowledge of applicable labour legislation.

Key responsibilities and duties

Human Resources:

Oversight and management of Senior Administrator: Human Resources including the following aspects:

• Attract, develop and retain quality people
• Statutory reporting, as per all applicable legislation (e.g. WSP; ATR; EE Report)
• EE plan operational design, execution and monitoring
• Manage and ensure the accuracy, validity and completeness of all HR records, including but
  not limited to, databases, organograms, employee personnel files and HR systems
• Ongoing and ad-hoc HR-related internal audits
• End-to-end recruitment and selection, training and development, employee wellness and
  benefits and performance enhancement processes
• Performance and Development of the IoDSA team, to ensure a diverse and high performance team

Operations Management:

Oversight and management of Senior Administrator: Operations including day-to-day operations, end-to-end with respect to:

• Occupational Health and Safety
• Business continuity and Crisis management
• Procurement processes related to B-BBEE strategy
• Office facilities
• Liaison with outsourced service providers

General:

• Attendance of management meetings, and participation in key decisions as a member of the management team
• Attendance of functions and representation of the IoDSA
• Maintain in-depth relations with all members of the management team
• Budget management for the respective area
• Provide in-depth management reporting and analysis of area, with actions for improvement continuously, and periodic inputs into Board and board committee reporting
• Implement operational best practices and continuous innovation of operational processes for operational efficiency and effectiveness
• Regular reviews and management of all applicable policies and procedures within department
• Assist Senior Manager: Finance and Operations with additional adhoc tasks as and when required

 Personal Attributes

• Show commitment, be dependable and understand the why, and do the right things when no one is looking
• Be innovative, agile, efficient and have drive
• Display excellence, be solution-orientated, be able to take on more and commit to improvement
• High level of discretion when handling confidential information
• Have an exceptional attention to detail, high accuracy level, employee inspiration and ethical behaviour
• Act with integrity, show respect, be a team player with excellent communication skills
• Excellent planning, organising, and time management skills with the ability to multi-task and prioritise tasks efficiently
• Display confidence in dealing with management and colleagues at all levels
• Have ability to foresee problems before they arise – insight into the business
• Ability to work well under pressure and be able to meet deadlines in a pressurised environment
• Willingness to work a flexible schedule and overtime if necessary
• Ability to work well independently and as part of a team
• Ability to embrace change within your working environment
• Handle criticism constructively
• Innovative efficiency and effectiveness of processes
• Leadership skills for creating strategic plans for the HR department as well as the overall workforce

 Experience, training and qualifications (Technical Requirement)

• University degree in Human Resources or similar qualification
• SABPP certification preferred
• Minimum 5 years’ experience in an HR generalist role, with leadership interaction
• Demonstrated experience in leading and developing teams in an SME is desirable
• Microsoft office 365

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 Job description

• The perfect career building opportunity for someone with solid experience in the practical application of laws, rules, codes and standards to business.
• If you’re compliance-driven, have a solid understanding of the law, and you don’t mind getting your hands dirty to ensure the fit-for-purpose implementation, we would love to meet you.
• The Institute of Directors South Africa (IoDSA) is at the forefront of promoting the importance of governance and professionalisation of directors. As a non-profit company it relies on a variety of revenue streams to enable the realisation of its purpose: Better Directors. Better Boards. Better Business.

Key responsibilities and duties

Legal

• Provide quality internal legal advice as well as provide guidance and alerts on current and emerging legal risks.
• Review and draft agreements which are both legal sound and business appropriate, as well as maintain oversight of the contract registers.
• Draft necessary briefs and liaise with relevant company attorneys on matters, as and when necessary.
• Monitor and manage trademarks, domains and IP related matters including matters relating to royalties and infringements.
• Manage the review and updating of all policies and procedures, as well as internal staff training and assessment.

Compliance

• Conduct holistic compliance review to ensure compliance against legislation, regulations and rules identified as part of the IoDSA compliance universe and remain alert to legislative changes that impact the IoDSA, including full ownership of BEE rating and strategy
• Draft the IoDSA Governance Report in line with King IV disclosure requirements.

Company Secretarial

• Assist with company secretarial function in adherence with best practice, incl performing board administration, coordinating statutory returns and statutory engagements with members.

Member Discipline

• Project manage Member Discipline procedures and processes in line with Member Regulations and Disciplinary Regulations, including convening of disciplinary panels, performing secretariat function and communication of outcomes.

Attitude & Personal Attributes
Mandatory behavioural competencies

• Purpose: Show commitment, be dependable and understand the why, and do the right things
• Passion: Be innovative, agile, efficient & have drive
• Performance: Display excellence, solution-orientated, can take on more, commitment to
  improvement
• Professionalism: Act with integrity, show respect, be a team player and have good
  communication skills

Additional skills

• Committed to and aligned with the greater purpose of the IoDSA
• Dependable ethical behaviour in all circumstances
• Driven, practical and efficient
• Good business acumen and ability to apply the law practically to business operations
• Meticulous attention to detail
• Excellent research ability and interpretation skills
• Solution orientated and agile
• Focused on continuous excellence and improvement
• Works independently (as there is no support team to this role)
• Excellent verbal and written communication skills (business writing acumen)
• Proactively prioritises work on several tasks at once
• Ability to work well under pressure and meet deadlines

Experience, Training, Knowledge and Required Skills

• Relevant legal qualification
• Attorney/advocate designation
• Relevant corporate law experience
• At least 10 years of hands-on experience at a senior level in legal and compliance
• Demonstrated skills and experience in the listed areas of responsibility

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Job Purpose

• The job purpose of the Membership Admin Coordinator is to provide support to internal and external stakeholders including vendors and customers. The Admin Coordinator will handle clerical and administrative duties to ensure that the department runs smoothly.
• Membership plays a vital role in relation to the IoDSA’s reputation therefore as an Admin Coordinator you will be at the forefront of servicing our members and providing excellent customer service in all aspects of the business.
• The Membership Coordinator will be responsible for all aspects of the membership, from serving as the first of point of contact for membership related questions to assisting with events to recruit new members. You will also be tasked with maintaining records, tracking membership figures and coordinating with the finance department regarding payment of membership fees.
• Depending on the area of membership service offerings you will be required to assist in all areas pertaining to membership i.e. Individual and Corporate membership services.

 Key responsibilities and duties

• Handling all questions, information requests and complaints regarding membership.
• Processing membership applications, renewals and resignations.
• Maintaining and updating membership records.
• Assisting with member communication activities.
• Collecting data, tracking membership statistics and preparing reports.
• Coordinating with the finance department to track membership revenue.
• Preparing membership marketing material.
• Attending member events.
• Routine communication with all Corporate members of the IoDSA.
• Updating of the membership Corporate and Individual Member Pipeline on a regular basis.

 Attitude & Personal Attributes

Mandatory behavioural competencies:

• Purpose: Show commitment, be dependable and understand the why, and do the right things.
• Passion: Innovative, agile, efficient & have drive.
• Performance: Display excellence, Solution-orientated, can take on more, commitment to improvement.
• Professionalism: Act with integrity, show respect, team player and good communication skills.

Additional competencies:

• Confidentiality
• Team player
• Problem solver
• Good organisational skills
• Ability to work independently.
• A problem-solving and results-orientated mind-set will be required for this position.
• Work requires willingness to work a flexible schedule if necessary.
• Ability to embrace change within your working environment.
• Ability to work well under pressure and be able to meet deadlines in a pressurised environment.
• Have an exceptional attention to detail & have a high accuracy level.
• Handle criticism constructively.
• Confidence when dealing with any situation either face to face or via the telephone.
• Accountability whereby delegated tasks are assigned by the Membership Manager.
• A good understanding of time management.
• Excellent verbal and written communication skills.
• Ability to think creatively and take initiative.
• Excellent customer service skills.

Experience, Training, Qualification & Required skills and knowledge(Technical Requirement)

• Matric
• Certificate or Diploma in Business management will be an advantage (NQF Level 6).
• Previous experience in member management or in a similar role.
• Proficiency in Microsoft Office.