Latest Recruitment at Maitland

Job Advert Summary

The Senior Administrator - Trade Support primary responsibility involves the accurate, timely and correct confirmation of all local and international trades to counterparty allegements and the instruction of settlement to the relevant custodians.

Minimum Requirements

• A relevant tertiary qualification and a minimum of 5 years applicable experience;
• Knowledge of most major custodial systems as well as OMGEO is a distinct advantage;
• Sound understanding and experience of international trade settlements;
• Experience in using Decalog and trade matching applications are an advantage;
• A good understanding of MS office & IT packages (particularly Excel);
• Knowledge of international securities markets is an advantage.

Duties and Responsibilities

• Accountability for the matching and settlement of transactions executed in all South African and Non South African Markets;
• Liaising with clients and third parties to resolve unmatched trades: Ensuring that all settlement instructions reach the custodian timeously and that all trades are committed for settlement within the required market timelines;
• Accountability for investigation and resolution of unmatched transactions or failed trades;
• Ensuring that all queries raised by internal and external clients are resolved within required timelines and to the required standard;
• The reporting of unmatched trades to clients within required timelines and driving resolution thereof;
• Maintain professional relationships with all third parties including custodians, brokers and vendors;
• Identify, investigate, design and implementation of process developments;
• Risk management including design and implementation of controls;
• Providing support to across Middle Office teams and other users in the organization;
• Responsible for managing the implementation of any testing;
• Ensure all team business process documents are up to date;
• Point of Contact for projects, as is applicable;
• Assist in logging IRs on Salesforce;
• Provide assistance in the monthly management KPI deliveries;
• Provide support to the Team Leader/Manager;
• Supervise and train junior team administrators.

Skills and Competencies

• A high attention to detail and structured approach to work;
• Above average communication skills (written & verbal);
• Confident & enthusiastic, and a quick learner;
• A track record of successfully working within a team.

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Job Advert Summary

The Specialist: Dealing & Settlement will be expected to work with the Trade teams within Maitland’s Fund Services division. The individual will be required to assist with issues coming out of the operations, review of processes and improvement thereof.

This individual will also be responsible for projects aimed at improving the processes within the Trade teams, actively partake in all system upgrades/enhancements, testing, Client onboarding as well as manage the Trade team’s KPI deliveries.

Minimum Requirements

• B.Com or similar tertiary business study, and at least 5 years experience in Asset Management portfolio administration
• Experience in On market, Off market and FOF trading across all products and markets.

Duties and Responsibilities

• Improve the Dealing & Settlement team’s daily and monthly processes and update process documents accordingly;
• Assist with bespoke processes and the standardization of the Dealing & Settlement processes to enable the automation of processing trade and payment volumes.
• Provide solutions for corrective actions identified from incidents and ensure successful implementation across the team.
• Be the primary liaison with ICT regarding applications used by the Dealing & Settlement team
• Be the primary liaison with external vendors and banks
• Manage project deliveries including end to end testing and implementation for the team
• Manage Client onboarding and Client offboarding
• Partake in projects and provide support across all products and markets across the Trade teams.
• Lead training applicable for the team
• Perform the Team Leader oversight function as and when required
• Provide solutions for complex client requirements including client engagement & testing
• Manage and co-ordinate the Trade teams KPI deliveries
• Implementation of checks and controls to mitigate risk;
• Acting as signatory as per operational requirements.

Skills and Competencies

• A high attention to detail and structured approach to work.
• Strong Asset Management middle office knowledge and experience .
• Sound knowledge and experience of back office administration processes.
• Advances level of experience in using Excel, Xceptor, NXM, InvestOne, OMGEO, STP and other related systems
• Candidate needs to have an understanding of portfolio management processes and trading lifecycles.
• Excellent communication skills (written & verbal).
• Confident & enthusiastic, and able to work under pressure.

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Job Advert Summary

The Segregated Fund Accounting Senior Fund Accountant will be responsible for all aspects relating to the delivery for the start of day portfolio and reporting validation; system reconciliation; NAV oversight and daily reporting checks for segregated funds and client query support & resolution. The Senior Fund Accountant will combine their operational capabilities from all administrational departments into one function, while demonstrating a client focused ethos.

Minimum Requirements

• A BCom or similar, accounting, economics or investments background;
• Proven competence and an aptitude for working with systems and its integration;
• Knowledge and experience with the use of InvestOne, NX Manager, Tax8 & Xceptor is an advantage;
• Computer literate with an excellent working knowledge of MS office & IT packages (particularly Excel);
• The ability to design new processes and conceptualise and assist in the development of systems to support those processes;
• Good understanding, knowledge and experience of back office administration processes and accounting;
• Good analytical, problem-solving and strong accounting skills;
• Previous experience in dealing with clients;

Duties and Responsibilities

• Be responsible for the validation checks of segregated portfolios that are priced through overnight batches;
• Be responsible for the validation, correction and dissemination of revised reporting for portfolios which are priced through overnight batches on the InvestOne platform;
• Deliver high standards of service quality to specific clients in accordance with agreed external and internal Service Level Agreements;
• Maintain and develop strong and trusted relationships within the different operational teams and maintain a high standard of quality output;
• Provide support for the Asset Management Warehouse Reporting and related client queries.
• Support the NAV Oversight and Tax team with all functions and tasks.
• Investigate and resolve exceptions from daily NAV recons, oversight checks and daily EMS exceptions for Segregated Funds.
• Reconcile transitions and ensure all transition offsetting entries are processed for Segregated Funds;
• Develop and maintain strong and trusted relationships with clients;
• Demonstrate technical and interpersonal skills;
• Work closely with managers and senior managers across all operational areas ensuring a seamless end to end operational model;

Skills and Competencies

• An aptitude for hard work and an ability to operate under pressure on a regular basis;
• To work independently in meeting deadlines and still work within a team environment track record of achievement;
• Achieving deliverables against agreed deadlines and managing of expectations with clients eg: Daily reporting;
• Self-motivated, conscientious and committed to meet tight deadlines and delivering work of a high standard;
• A good team player, with an ability to cross-train colleagues to ensure seamless shift rotations and back up as required;
• Excellent communication skills (both written and verbal);

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Job Advert Summary

The Administrator (Trade Operations) primary responsibility involves the accurate, timely and correct confirmation of all local and international trades to counterparty allegements and the instruction of settlement to the relevant custodians.

Minimum Requirements

•  A relevant tertiary qualification and a minimum of 2 years applicable experience;
• Knowledge of most major custodial systems as well as OMGEO is a distinct advantage;
• Sound understanding and experience of international trade settlements;
• Experience in using Decalog and trade matching applications are an advantage.

Duties and Responsibilities

• Accountability for the matching and settlement of transactions executed in all South African and Non South African Markets
•  Liaising with clients and third parties to resolve unmatched trades
•  Ensuring that all settlement instructions reach the custodian timeously and that all trades are committed for settlement within the required market timelines
• Accountability for investigation and resolution of unmatched transactions or failed trades
•  Ensuring that all queries raised by internal and external clients are resolved within required timelines and to the required standard
• The reporting of unmatched trades to clients within required timelines and driving resolution thereof
•  Maintain professional relationships with all third parties including custodians, brokers and vendors
•  Identify, investigate, design and implementation of process developments
• Risk management including design and implementation of controls
•  Providing Operations to across all Operation teams and other users in the organization
•  Responsible for managing the implementation of any testing
• Ensure all team business process documents are up to date
• Point of Contact for projects, as is applicable
•  Assist in logging IRs on Salesforce
• Provide assistance in the monthly management KPI deliveries;
• Provide Operations to the Team Leader/Manager.

Skills and Competencies

•  A high attention to detail and structured approach to work;
•  A good understanding of MS office & IT packages (particularly Excel);
• Knowledge of international securities markets is an advantage;
•  Above average communication skills (written & verbal);
•  Confident & enthusiastic, and a quick learner;
•  A track record of successfully working within a team;

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Summary

The primary responsibility of the Senior Administrator - Corporate Actions involves the accurate and timeous identification and processing of all Corporate Action Events and any other related matters.

Minimum Requirements

• The position will require someone with a relevant Diploma or degree;
• Corporate actions experience and 3 years Asset Management experience and an understanding of Financial Markets.

Duties and Responsibilities

• Access information from various sources (JSE, Custodians, Bloomberg etc) and compile an event notification to our clients;
• Analyze event notification and ensure accurate & timeous processing of all events on ex-Date;
• Reconciliation - Pre & Post the Event reconciliation of entitlements to CSDP’s;
• Ensure all queries are identified and actioned timeously, per SLA’s with clients;
• Updating process documentation and assist in training for new staff joining the team;
• Assist Team Leaders and Specialists with ad hoc projects as the need arises.

Skills and Competencies

• Strong numerical and analytical skills;
• Attention to detail;
• Able and keen to work in a team environment;
• Good communication skills;
• Innovator and self starter with high energy and drive;
• Able to work under pressure;
• Confident and enthusiastic.

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The successful applicant will be expected to prepare annual financial statements and manage the whole audit process from beginning to end for more intricate clients as well as reviewing annual financial statements prepared by junior team members and assisting junior team members with complex queries.

• The individual will be required to have a good understanding of the following reporting standards:
• International Financial Reporting Standards (IFRS) - compulsory;
• Lux GAAP (not compulsory);
• To be able to prepare the financial statements in line with the above listed reporting standards;
• Audit experience is required as audit queries / liaison with external auditors takes place as part of the audit of the hedge fund clients.

Minimum Requirements

• An CA(SA) qualification is required, together with 3 years audit experience.
• Audit experience in Hedge Funds would serve to your advantage as well as experience on the preparation of annual financial statements in line with the above listed reporting standards;
• IT and Systems Skills and Knowledge:
• Advanced level experience in using Excel and MS Word;
• Proven competence and an aptitude for working with systems;

Duties and Responsibilities

• Build a strong work relationship with team members, and be a primary contact for queries from various audit firms;
• Ensure accurate and timely completion of prepared annual financial statements for review as well as delivery of audit requirements to auditors by team members, in line with fund production schedule allocations.
• Assisting team members where required and liaison with various audit firms with regards to audit timetable to confirm and agree on provisional dates available for the audit, after review of planned audit schedule.
• Preparation of annual financial statements based on system generated trial balances as well as other reports extracted from the accounting system in line with required reporting standards; (could also include preparation of Interim financial statements)
• Assisting team members in compilation of audit pack if required and other information to be sent to auditors before the start of the audit in accordance with agreed audit timetable;
• Update AFS with auditor’s comments as per auditors/partners/clients requests and distribute timeously to auditors for sign-off within agreed audit timelines;
• Remain up to date regarding latest changes in IFRS and the relevant impact on financial reporting and assist the Team Leader – Financial Reporting and Audit in assessing technical queries from audit firms in terms of reporting requirements;
• Report to Team Leader – Financial Reporting and Audit on a regular basis with regards to the following:
• Escalation of possible audit delays which could result in audit overruns charged to Maitland;
• Assist the Team Leader – Financial Reporting and audit with the below functions:
• Reviewing of annual financial statement prepared by junior team members;
• Advise junior team members on query resolution;
• Training of new team members.

Skills and Competencies

• Detailed understanding of International Financial Reporting Standards, specifically IFRS7 : Financial Instruments: Disclosures, IFRS 9 Financial Instruments, IFRS 13 : Fair Value Measurement; IFRS 10 : Consolidated Financial Statements; IFRS 12 : Disclosure in Other Entities;
• Beneficial if skills set/experience and understanding of Lux GAAP reporting standard, as well as understanding of differences between Lux GAAP & IFRS.
• An understanding of funds and fund structures;
• Knowledge of the hedge fund industry and unit trusts;
• Previous experience in the preparation of financial statements in line with financial reporting standards;
• Previous experience in dealing with clients;
• Excellent communication skills (both written and verbal);
• Confident, enthusiastic and self-motivated;
• A track record of achievement.