Latest Roles at Bidvest Facilities Management

ROLE PURPOSE

• To plan, coordinate, executive and implement an effective planned preventative maintenance plan and system within customer facilities and ensure SLA delivery.

MAIN OUTPUTS

• Drive timeous execution of planned and scheduled maintenance according to client schedules and in line with client SLA’s
• Manage, seek the correct approvals, communicate and coordinate the “On Time” execution of planned maintenance and the timely completion of reactive maintenance.
• Identify and manage planned maintenance task to be delivered by in-house staff
• Identify maintenance risks on Client’s property and equipment towards evaluation and resolution
• Implementation of an effective HSE, Quality & Risk Management system in conjunction in accordance to Client needs
• Ensure optimum utilization of available resources in various planned maintenance works
• Ensure timely delivery and appropriateness of parts and spares for effective maintenance execution
• Continuously monitor and evaluate maintenance work performed by technical staff and suppliers to ensure quality, cost optimization and timely execution as per SLA, work instructions and Client’s instruction
• Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
• Manage back to back SLA agreements with suppliers and contractors
• Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
• Assist in the management of technical projects and provide technical support, where applicable
• Demonstrate and in still effective adherence to processes on infrastructure maintenance
• Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
• Manage operations within allocated budget

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• National Diploma: Electrical or Mechanical Engineering
• Matric (Senior Certificate)
• Valid SA Drivers License
• 3yrs technical experience in Facilities Management or Engineering
• Facilities Management, Project Management
• MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level), SAP knowledge
• Knowledge of OHS Act, ISO 9001 Quality Management, Risk Management Systems, Property Law & Contractual Law

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Basic Supervisory Skills
• Subordinates Capacity Building
• Customer Focus
• Negotiation Skills
• Analytical Skills
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication

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ROLE PURPOSE

• Management of the planning and scheduling of all resources to ensure work is executed in accordance with Engineering Standards, Service level agreements and also drive optimal stock level in the distribution facilities in accordance with Inventory management principles to ensure cost effectiveness of the entire operation. This includes exploring and seeking various workable commercial frameworks, work in collaborations with all the departments in reviewing, scrutinizing and developing efficient and effective systems and process flow.

MAIN OUTPUTS

• Monitor and ensure regional on time service delivery as per SLA's or as agreed with Client
• Pro-actively interact and engage with the client to understand areas of improvement and ensure that turn-around times are shortened to the satisfaction of the client.
• Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
• Leading, facilitating, developing and implementing relevant resource management process improvements in order to achieve SLA targets
• Management of the regional store inventory, churn & asset (Tools & equipment) budget, ensuring that proper utilization of allocated budget and being able to provide valid variance explanation on P&L’s. Ensure compliance with policies and procedures related to financial management, controls and expenditure authorization levels.
• Monitor the productivity of all Human Capital allocated to the regional resource section and ensure that all human capital operate to capacity. Effectively deal with non-performance and destructive behavior which might jeopardize Bidvest FM standing with the Client.
• Ensure Health & Safety is a primary function and all mechanisms, processes and procedures are in place, monitored and adhered to at all times
• Ensuring through Supply Chain that the region has competent and diligent service providers to utilize in cases of emergencies and that such service providers are compliant with Bidvest FM BBBEE strategy.
• Coaching, mentoring and counseling of staff not performing to the required standards and ensuring that employees improve on performance gaps highlighted during informal sessions and performance appraisals.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• National Diploma in Property Management, Facility Management, Resource Planning, Logistics or Engineering Studies
• Matric
• Valid code 8 Driver’s license
• Minimum 3 Years’ experience in planning & scheduling including exposure to Logistics /Inventory Management. Ideally have exposure to SAP maintenance management system or any other Automated Maintenance Management System

FUNDAMENTAL COMPETENCIES

• Result Orientation
• Initiative/Proactively
• Written Communication
• Stress tolerance
• Customer/Client Focus
• Dealing with ambiguity
• Problem Analysis
• Judgment
• Relationship Building & Networking
• Listening
• Teamwork