New Jobs at Bidvest Facilities Management

Description

• Support all aspects of the Company fleet – owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.

Effectively support the Fleet team in terms of:

• Management of fleet to keep the fleet running efficiently, highest up time and within budget.
• Support the Executive, Management and Strategy to achieve set out annual targets

Financial Management

• Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements
• Accounts processing
• Ensure correctness of all invoicing
• Invoicing timing – processing in the correct month
• Efficient controls exercised over cash expenses
• Ensure upfront approvals by the correct level of authority

Asset Management

• Maintain the master data base with relevant fleet details – driver name, ID, license, vehicle listing, etc.
• Assist in documenting all relevant information for fleet data
• Maintain reporting platform
• The KPI for this task will be measured against accuracy of data and sense of urgency

Customer and Stakeholder Management
Client relations

• Support Executive to achieve positive CSI results
• Maintain and update the SPOC matrix to ensure continuity of business

Internal Controls and Administration
Internal Controls

• Identify problems proactively and resolve timeously
• Effectively communicate any changes which affect direct / indirect team

Administration

• Support and complete all administrative responsibilities
• Data integrity, driver files, vehicle files, cost center allocation.
• Insurance claim process
• Program management to migrate manual processes into technological solutions
• License and registration management – find ways to fine tune vehicle licensing procedure
• Vehicle tracking – ensure all vehicles are fitted with working tracking devices

Quality standards and Operations
Quality Control

• Contribute towards continually improving all aspects of fleet service delivery
• Conduct monthly fleet inspections / audits as and when required
• Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements

Operations

• Distribution of all relevant fleet requirements – fuel cards, E-tags, licenses, traffic fines, proxy forms, etc.
• Vendor listing - windscreen repairs, tyre fitment center – liaise with Technical manager
• Adhere and ensure all process and regulatory compliance
• Fuel Management
• Support the management of generators and mobiles

Qualifications 

• Tertiary qualification in logistics, fleet or supply chain management industry related diploma / degree
• Matric
• Driver’s License - Code B

Experience 

• Minimum of 3-5 years’ experience in fleet management environment
  Logistics / Distribution and Fleet Management experience 
• Financial Management
• HR/IR Management
• Supply Chain Management
• (ISO) 9001:2008 Quality Management Knowledge
• Up-to-date knowledge of SA road traffic regulations
• Abide by OHASA

Computer Literacy 

• Adept in all MS office applications
• Intermediate Excel proficiency will be advantageous
• SAP proficiency will be advantageous

Skills and Competencies 

• Ability to negotiate tactfully
• Able to function autonomously
• Adaptable and flexible
• People skills
• Multicultural awareness
• Success driven
• Self-awareness
• Self-management
• Results / Output orientated
• Social awareness
• Integrity
• Continued Learning
• Operate with sense of urgency
• Business Acumen
• Analytical
• Problem solver
• Create your own framework
• Systematic
• Anticipate and solution
• Customer service orientation
• Self Confidence
• Positive attitude
• Communication
• Team Player
• Time management
• Coping with pressure
• Ability to accept constructive feedback
• Strong work ethic – reliability

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ROLE PURPOSE

• To carry out timeous and quality planned, preventive and emergency maintenance on all specified equipment.

MAIN OUTPUTS

• Perform tasks in accordance to job cards (work orders) issued, as per Client & Company requirements.
• Conduct investigations, evaluation & restorations on identified equipment malfunction.
• Carry out minor repairs & service on all electrical equipment & appliances as per SLA.
• Perform inspection of facility & repairs on all building infrastructure.
• Carry out inspections & report back on all.
• Assist the Artisan with major repairs and services.
• Provide constant feedback to the Line Manager, Technical staff & CCC on restoration status of operations.

QUALIFICATIONS AND SKILLS

The Applicant must meet the following requirements:

• N4 Technical (Electrical/Mechanical)
• Grade 12 (Technical Matric advantageous)
• Valid SA Drivers License
• Practical exposure in basic tasks of electricity building infrastructure, including carpentry, plumbing, Painting.
• Minimum 1 year working experience.
• Basic training on hand tools, electrical and mechanical equipment
• Knowledge of OHS Act & ISO 9001 Quality Management Systems

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Good Written Communication
• Customer Focus
• Innovative
• Problem Analysis
• Planning/Scheduling/Objective Setting
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning

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ROLE PURPOSE

• The purpose of this position is to manage stock in & out of the Distribution Facility and to maintain accurate stock level in the system.

MAIN OUTPUTS

• Receiving and issuing stock physically and in the system
• Strive to achieve 100% stock accuracy and take accountability of stock movement in the stores
• Place orders to replenish merchandise as needed
• Track shipments status and address delay, where necessary expedite shipments
• Check all stock received not damaged and the delivery notes aligns with the information in the system
• Follow up on outstanding purchase orders and deliveries
• Resolve any return or delivery issues
• Ensure vendors are paid for all stock received into the store
• Keep to proper housekeeping and safe stacking procedures. Ensure bin locations are named accordingly and stock sheets are updated after stock is picked.
• Source replacement items of items which have become obsolete and ensure compliance to materials management policies and procedures
• Conduct regular inventory audits/Stock counts and filing of issues & receipt slips
• Update system on movement i.e., issuing, receipt and quarantine stock etc.
• Undertake other related assignment or duties as assigned to from time to time

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Matric (Senior Certificate)
• Certificate in Administration or Customer Service
• Code B Drivers’ license will be an added advantage
• 2yrs experience in store environment
• Customer Service training and administration
• SAP R/3, MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

• Result Oriented
• Attentive To Detail
• Stress Tolerant
• Good Written Communication
• Customer/Client Focused
• Ability To Dealing With Ambiguity
• Interactive Reasoning
• Planning & Scheduling
• Teamwork
• Relationship Building
• Good Listening Skills
• Excellent Oral Communication