New Openings at Stratogo

Role: 

The function of a safety officer is to ensure legal compliance with regards safety, health, environment and quality as well as to identify and assist in eliminating or mitigating all risks within the workplace while ensuring that all employees are performing their tasks safely by reporting all unsafe acts or conditions

Responsibilities:

• Arrive at work at the prescribed times (7:00 t0 16:30 Monday to Friday), correctly attired with all the appropriate personal protective equipment
• Present daily or weekly departmental toolbox talks and other meetings conducted within the department
• Oversees checks on truck safety equipment and Tyre checks checking the prescribed checklist that the yard supervisor fills
• Oversees weekly and quarterly PPE checks on all personnel and replaces whatever PPE that needs to be replaced. Ensures that all PPE are in a good state of wear
• Conducts job observations on all personnel. Standard is one job observation per task per month
• Ensures that customer inductions, all safety training requirements (internal and external) for employees – e.g. crane training, tail lift, firefighting, medicals for employees etc are updated
• Provides safety training and talks, with the assistance of the yard supervisor, during the safety meeting which is normally held on Monday mornings
• Conducts weekly tracking of vehicles and provides reports during the Monday meetings. Reports must be obtained from the Tracker website and downloaded onto an excel spreadsheet. Items to be reported are speeding, excessive time spent on customer sites, routes taken etc
• Oversees the replenishment of spill equipment on all trucks
• Regularly reviews risks associated with all types of work done by all personnel by conducting risk assessments and then updates risk registers
• Conducts spot audits of the repack activity once or twice per week
• Conducts weekly safety audits in the warehouse, loading areas and other areas and reports any findings to the Operations Manager
• Conducts Weekly rack audits in the warehouse
• Conducts daily checks on all delivery crew, equipment, spill kits and trucks before they depart for deliveries
• Oversees the quarterly inspection of racks using a 3rd party service provider
• Creates and updates vehicle safety files as and when required
• Conducts regular safety audits on delivery crew on customer sites. Pre-arranges audits with the rep or customer
• Ensures all company and legal safety requirements are adhered to at all times by all personnel. Reports any non-conformances to the Operations Manager
• Prepares daily, weekly and monthly reports as required by the Manager or any of the company directors
• Ensure training matrix is completed and sent to the Manager and Director weekly.
• Oversees the planning of annual driver and assistant inductions at certain customer sites 1 month prior to expiry dates.
• Ensures all annual medical assessments are done timeously
• Accountable for all risk assessments and registers, letter of appointments and training for Gauteng, East London, Port Elizabeth, Welkom, Cape Town and Durban.
• Co-ordinate all training in E.L, P.E, Gauteng, Durban, Cape Town and Welkom.
• Adhere to all reasonable requests
• Is responsible for reviewing and updating all company procedures and policies on an annual basis or when conditions change
• Maintains company SQAS , ISO and RTMS accreditations

Minimum requirements

• Matric / Grade 12
• Must be fluent in English
• Must be computer literate
• Must be able to work in and out of the office environment
• Applicable Diploma and/or a relevant NQF SHE qualification.
• Minimum 5 years’ experience in similar role.

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Responsibilities:

• Required to drive Code 8 van and car
• Must have experience in vehicle licencing and excellent geographical knowledge of Gauteng.
• Core focus will be running errands and licencing of vehicles

Requirements:

• Matric
• Valid Code 10 driver's license with a proven clean driving record.
• Good knowledge of local traffic laws and regulations.
• Strong communication skills.
• Excellent time management and organizational skills.
• Clear criminal record.

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Role: 

The Operation Manager’s main functions are to co-ordinate and control the operations of the logistics functions to attain maximum operational efficiency while complying with all legal and company SHEQ standards. Effective management of safety and housekeeping, repack station, stock, labour and costs are key drivers in achieving this target. Over and above this, the practice of on-time delivery is essential to ensure total customer satisfaction

Responsibilities:
Employee Relations (Human Resources)

• Identify and propose formal training needs for personnel
• Overall supervision of all employees working off the Warehouse
• Monitors the expiry dates of training and schedules re-training as and when it becomes due
• Is responsible for on-the-job training of new and existing employees
• Manage an attendance register that monitors and records leave taken by employees as well as to ensure that adequate personnel are present at work at all times
• Is responsible for the safe working of all employees and ensures that all employees practice safe working standards by wearing the relevant personal protective equipment and following all safety procedures
• Take the necessary corrective action to handle troublesome employees or employees who have committed an offence
• Monitors overall performance for each employee
• Submits overtime hours worked for all employees to the company accountant on a monthly basis and to the Managing Director on a weekly basis

Stock Control

• Manages the activities of the stock controller as well as the receiving/picking clerks
• Does random audits on the activities of the stock controller and the receiving/picking clerk to ensure compliance
• Is accountable for all stock or equipment discrepancies
• Co-ordinates annual stock takes together with the stock controller
• Assists the stock controller in ensuring that the optimal stock levels are maintained to satisfy customer demands
• Is expected to maintain a stock accuracy in value and units of >99%

Distribution

• Ensures that all deliveries of finished products are carried out according to the legal and company requirements with regards to safety and quality
• Ensures that all finished products are delivered in accordance with customer’s time limits and requirements. The customer or rep must be informed in time if the schedule cannot be met
• Assists in achieving a +- 95% delivery service levels
• Prints out outstanding orders report off Navision twice per day to check on back orders
• Ensures that the dispatch clerks identify the due dates of orders and prepares the orders a day prior to delivery by: Printing the delivery notes, Preparing the pick list and handing over to the Stock Controller, Attaching COA’s to the delivery notes, ensuring that all ChemTRACS are packed the day before delivery, Arranging the preloading of trucks, Informing drivers of the starting times and routes for the next day
• Request stock from other sites should there be any stock outs
• Informing all parties of any stock-outs that could probably delay a delivery
• Assists in processing sales return orders where necessary
• Checks that the servicing of vehicles, cranes, tail lifts, fork-lifts and other equipment are done as and when they become due
• Ensures that trucks are always in a kept clean and safe
• Monitors driver performances e.g. speeding
• Ensures that vehicles and fork-lifts are checked on a daily basis by requesting checklists from drivers
• Checks that the dispatch clerks collect trip sheets from drivers on a daily basis, signs off and files.

Repack Station

• Identifies products to be repacked by checking the back-order list and consulting with the stock controller
• Prepares the release production orders for repacking and hands these over to the to the Repackers
• Checks the stock levels in the storage tanks and re-orders when required
• Checks that there’s sufficient empty containers available and re-orders when necessary
• Constant supervision of the repack station to ensure the Repackers are compliant to all safety and quality requirements
• Conducts spot audits 4 times per day on the repack station

Safety, Health, Environment and Quality

• Ensures that employees activities and tasks performed are in line with legal and company’s SHEQ standards
• Does regular checks and inspections (as per required frequency) on all personal protective equipment (PPE) and equipment e.g. fork-lifts and racks
• Conducts weekly audits on personnel, warehouse, racking, and vehicles. checklists and equipment to ensure compliance to SHEQ requirements
• Reports and documents all near misses, SHEQ incidents etc.
• Ensures that all check lists are completed and submitted on time from subordinates
• Ensures that all finished products are safely stored in visibly clean and standard packaging and according to their compatibilities
• Checks that no labels, pallets or packaging is damaged
• Ensures that all product handling is carried out in accordance with legal and company requirements
• Ensures that all activities and work carried out in the warehouse and at customer sites are done safely and in accordance with required procedures

Reporting and Admin

• Submits a monthly report within 4 working days after month end to the Managing Director. The report should contain aspects surrounding distribution, personnel, stock control etc.
• Ensures that all safety documentations are up to date and readily available
• Creates employee, equipment and vehicle files
• Maintains records of all training done
• Assists in writing up procedures for the warehouse
• Arranges meetings with suppliers, customers and employees when necessary
• Is required to manage petty cash using the imprest system. Does monthly reconciliations and submits to Managing Director
• Manages and controls the use and security of company assets

 Minimum requirements

• Matric / Grade 12
• Have an in-depth knowledge of warehousing and distribution systems
• Possess some formal qualifications in Warehouse management
• Have being trained in employment relations
• Be familiar with ISO requirements and audit systems
• Have a minimum of 5 years’ experience
• Must be able to work in a unionized environment
• Be able to operate a computer using various business programs
• Possess strong leadership qualities
• Be fluent in speaking and writing English

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Skills and Abilities

• Working in a chemical warehouse
• Strong SAP Knowledge
• Strong supervisory skills
• Knowledge of stock control
• Dispatching skills
• Multi-tasking skills

Minimum requirements

• Grade 12/ Matric
• Minimum 3 years relevant experience with relevant qualifications.