Job Vacancies at Mondelez International

• You will help manage and maintain the facilities of a site/office (excluding manufacturing and IT-related areas) to ensure a conducive and comfortable work environment in accordance to health, safety, environment and security policy, guidelines and requirements.

How You Will Contribute

You will:

• Coordinate and monitor the daily cleaning, maintenance and repairs for the site infrastructure (cafeteria, pantry, office area, internal mailing etc.), ensuring all vendor service levels are met and escalating and following up on any unresolved issues
• Lead all aspects of facilities management including technical installations of energy, maintenance, development and optimal availability and safety of on-premise activities in compliance with all relevant legal requirements
• Support the facilities requirements of all factory/office-related projects and investments related to the property and to some extent production
• Ensure that the company's electrical safety policy is complied with and that power-intensive electricity works are carried out under current rules
• Adhere to the budget and annual plan for the maintenance of the site/office and ensure timely vendor payments
• Establish and follow-up on comprehensive and detailed environmental objectives for the plant and disseminate information about these including energy consumption, water consumption and different emissions

What You Will Bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

• Previous experience in facilities management
• In-depth knowledge of the utilities necessary for the smooth functioning of the site/office (air conditioning, electrical wiring, piping, electric power distribution, etc.)
• Excellent understanding of current regulations in the fields of utilities and building management
• Responsiveness, anticipates issues ahead, highly organized personality
• Compliance with deadlines and costs
• Budgeting and budget monitoring
• Excellent use of IT (CMMS Coswin, SAP) and administrative tools

More About This Role

What you need to know about this position:

This role is the key coordinator of all site related activities. The successful incumbent will act as the right hand to the plant director and plant leadership team.

Key Accountabilities:

• Managing and screening requests in order to prioritize urgent and often sensitive matters, and taking decisive action to facilitate the optimal use of time resources.
• Manage and support Plant Leadership Team with local and international business travels
• Managing, organizing and prioritizing meetings and providing support to facilitate the smooth operation of the Plant Leadership Team.
• Manage, prepare and approve high level complex internal and external communication pertaining to the Plant organization.
• Manage and create sound relationships with internal and external suppliers for cost effectiveness and delivery on time to the PE Site
• Manage and coordinate all directors and other visitors to site
• Contribute to benchmarking and reapplication of administrative practices, systems and procedures to ensure continuous improvement
• Manage key site contractors and ensure adherence to expected service delivery standards.

Facilities Management

• Manage and maintain office efficiency by planning and implementing office systems, layouts, and procurement of office supplies for the Plant
• Manage the operational excellence : Soft Services (Laundry, PPE, EPC and Chocolate Shop) , ensuring minimal complaints
• Managing Facility Service provider to resolve any issues relating to the procedures or SLA
• Manage the clearly defined replacement and inventory strategy of PPE
• Manage the facilities project management in supporting all events on site
• Responsible for the development and co-ordination of a space optimization plan

Events Management

• Lead Engagement Team and enable engagement initiatives for the site
• Proactively manage the events budget and events calendar for the Site
• Manage suppliers responsible for event coordination activities
• Managing the off-site social responsibility events for the PE site
• Manage the coordination of events such as conferences, charity events, business meetings, team building and rewards and recognition

Communication:

• Drive the Communication strategy for the Site
• Responsible for approving ALL communication assets deployed for the site
• Editor of the Quarterly Plant Newsletter and all event notices / posters for the PE Site
• Manage and coordinate site information via quarterly Town Halls, canteen screens, reception and site notice boards
• Manages all requests for donations and sponsorships for the plant
• Liaise with the Corporate Affairs team to ensure all site related communication is implemented and distributed
• Manage and coordinates updates of all office administration templates
• Manage and coordinate suppliers for corporate branding and signage on site

General:

• Master Shopper for creation of requisitions and receipting of orders
• Manage and coordinate with suppliers from creation to delivery of service or product
• Responsible for managing all local and international courier services for manufacturing

Education / Certifications:

In order to succeed in this role, it is expected that the ideal candidate will have:

• Minimum Grade 12/Matric with Office Management qualification or equivalent NQF Qualification
• Computer literate – Microsoft packages - Word, Excel, PowerPoint and Publisher
• At least 10 years experience in a similar administrative role
• 5 Years experience in Office Management
• 5 Years Facilities Management – soft services canteen, laundry and factory shop
• Event Management Experience

Key Competencies:

• Creative
• Planning
• Organizing
• Attention to detail
• Problem Solving
• Stakeholder management
• Organizational agility
• Business Acumen
• Drive for Results
• Integrity and Trust
• Confidentiality

go to method of application »

• In this role, you are the single point of contact for local leaders in a specific geographic or plant location. You manage the interactions between business stakeholders and sourcing teams and collaborate across the manufacturing, supply chain and the commercial business. You also manage the local implementation of regional and/or global projects.

How You Will Contribute

• You will execute the daily procurement agenda by acting as the single point of contact for the procurement function at a site, in a country or country cluster, and will oversee the daily interaction with plants, supply chain, commercial teams, quality assurance, sourcing teams and suppliers. You will also deliver service-level targets by ensuring material availability, escalating when needed, and support business continuity planning implementation, activating when needed, support the execution of sourcing projects and execute sourcing/spot-buying or contracting activities as agreed with the accountable spend areas, and own the source-to-pay process compliance key indicators and take corrective action when necessary.

What You Will Bring

A desire to drive your future and accelerate your career with experience and knowledge in:

• Procurement
• Communication and interpersonal skills that help you be proactive and manage stakeholders
• Problem solving to ensure timely resolution of challenges
• Customer service orientation
• Working well under pressure, managing multiple priorities, dealing with ambiguity, and the willingness and ability to learn

More about this role:

Knowledge, Education, Qualifications and Certifications required:

• Self starter and leader of self able to work independently
• Problem solving skills, Project Management skills
• Good Communication/Stakeholder Skills
• 5 years procurement experience, of which 3-4 years is in Direct Materials. broad background across different business functions FMCG is a plus
• External manufacturing experience
• Fluent spoken / written English
• Bachelor's degree in Supply Chain, Economics, Engineering or similar (CIPS is a plus)

Job specific requirements:

Day to Day Operational or Project Management responsibilities:

• Business Delivery & Continuity - Act as the single point of contact (SPOC) for the Procurement function at plant level. Be the face of procurement team and provide procurement input or support in plant.
• Problem solve to ensure raw/pack materials are supplied into factories at the right price, time, quantity and quality.
• Diffuse and ensure the respect of the Procurement procedures and Policies.
• Guarantee efficient use of the purchasing systems by all users providing them assistance when necessary.
• Build up solid information sharing and collaboration routines with local Supply Managers to facilitate effective cross-functional interactions for direct/indirect SC materials.

Supply issue resolution:

• identify the root cause of supply issues and align with respective stakeholders on the solution.
• Assist to fast track the options and liase with stakeholders to get approvals needed

Projects:

• Support NPD/Productivity projects to ensure that RM/PM are on track for launching support in trials and project execution
• Liase with SAT to ensure material purchase information is available as at when required
• Represent procurement in Project meetings
• Supplier performance Monitoring and Site level execution agreements –
• Support in supplier performance monitoring and SLEA.
• Support monthly OTIF
• Support QN review process with supplier, supplier quality and plant team ensuring RFT ( right first time metics) are met
• Act as escalation point for local business users or Master Shoppers related issues in the plant and drive resolution in line with regional and global Procurement policies.
• Verify purchase request quality if contacted by Regional Procurement Centre (RPC), align with end users or Master Shoppers on missing specifications, check e-sourcing feasibility and provide info or contact the Regional Procurement Centre (RPC) to assign Spot Buyers to work on purchase request execution.

Coordinate local contract implementation tasks with Spend Area teams.

• Coordinate and participate in the execution of the contract implementation plan:
• Prepare and execute training for the end users.
• Promote the use of global or regional contracts.
• Lead the phase out of the old contracts and procedures.
• Know the ethical and legal compliance responsibilities of the position.
• Raise questions and concerns when faced with an ethical or compliance issue.
• Apply integrity in all aspects of professional conduct.

Strategic/Spot Buy, CMAAS Support responsibilities:

• Upon request by the Procurement center or Spend Area Manager during the sourcing process provide input on local spend situation and Spend Area practices.
• Gather local internal customers’ requirements.
• Provide insights on local supplier market.
• Identify with stakeholders any local legal requirements that necessitate an adaptation of the contract.
• Support local supplier qualification assessment.
• Support the development of the contract implementation plan.
• Support initial and on-going spot buy reduction initiatives locally.
• Provide support and necessary local contacts during initial spot buy reduction exercise.