Open Positions at Office of the Chief Justice South Africa

REQUIREMENTS

• Matric certificate with typing or Secretarial Diploma
• 1–3 years secretarial or Office assistant experience
• Short listed candidates will be required to pass a competency/typing test
• A valid driver’s license
• An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or BComm Law, or a Paralegal Qualification will serve as an added advantage, and results must accompany the application

Skills and Competencies

• Proficiency in English
• Good communication skills (verbal and written)
• Administration and organizational skills
• Exceptional interpersonal skills
• Ability to meet strict deadlines and to work under pressure
• Attention to detail
• Customer care service skills
• Excellent typing skills
• Confidentiality
• Time management
• Computer literacy (MS Office)
• Research capabilities
• Ability to provide support services to a Judge in the office and in a court setting
• Attend and provide support services to a Judge at circuit courts around the Western Cape
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements.

DUTIES

• Typing, arranging, and diarizing appointments
• Scheduling meetings for official visits and making travel and accommodation arrangements
• Safeguarding of all case files and endorsing case files with orders made by the Judge
• Performing digital recording of Court Proceedings on urgent court cases after hours and ensuring the integrity of such recordings
• Storing, keeping, and filing Court records safely
• Accompanying the Judge to the Courts
• Managing the Judge’s vehicle and logbook and driving when required
• Compiling data and preparing reports and documents for assigned Judges, including expense reports, continuing legal hours, financial disclosure statements, and case management
• Arranging receptions for the Judge and attending to visitor needs
• Managing the Judge's library and updating loose-leaf publications
• Executing legal research as directed by the Judge and complying with prescripts, Departmental Policies, Procedures, and guidelines
• Ensuring annotation of relevant publications, codes, acts, and rules
• Attending to requests from the judiciary related to cases and case-related matters
• Exercising control over the management and safekeeping of case records
• Handling files per the relevant codes and legislation
• Ensuring the register/template of the reserved judgment is updated and notifying the Statistics officer and the office of the Judge President when a judgment has been handed down
• Ensuring that transcribed judgments from transcribers reach Judges for approval and signature
• Ensuring the Heads of Arguments from stakeholders are received, filed, and verified
• Informing parties involved via e-mail or telephone of the time and date when reserved judgments will be handed down and notifying them how the judgment will be handed down
• Preparing the Judge's bench book and ensuring files are in court before the court starts or before the Judge enters the court
• Ensuring all cases are called and recorded as per the court roll
• Calling the case number and the parties’ names on record before the Judge can allow parties to start with their matters
• Ensuring the correct Oath or declaration is administered in court when required
• Ensuring that exhibits are handled, controlled, and noted professionally and captured accordingly
• Ensuring that the correct order is endorsed on the file after it was granted by the Judge in court
• Arranging all travel and accommodation on time and attending to document signing prior to approval
• Submitting the Judge’s logbook to the Transport Officer on or before the 5th of every month
• Booking the Judge’s car for maintenance or service and receiving pre-authorization for it
• Reminding the Judge to submit invoices for S&T claims processing
• Submitting cell phone and 3G data claims for processing
• Submitting statistics tools to the Statistical Officer every Friday

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REQUIREMENTS

• Matric certificate
• One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment
• A valid driver’s license
• An LLB degree or a minimum of 20 modules completed towards an LLB, BA / Bcom Law degree (added advantage), with results to accompany the application
• Shortlisted candidates will be required to pass a typing test

Skills and Competencies:

• Good communication skills (verbal and written)
• Administration and organizational skills
• Exceptional interpersonal skills
• Ability to meet strict deadlines and work under pressure
• Attention to detail
• Customer service skills and excellent typing skills, including Dictaphone typing
• Confidentiality and time management
• Computer literacy (MS Word) and research capabilities
• All shortlisted candidates shall undertake a pre-entry practical exercise to determine suitability based on the post’s technical and general requirements.

DUTIES

• Attend and screen all incoming and outgoing calls
• Schedule appointments and meetings for the Judge
• Type judgments and file correspondences in the correct sections
• Send signed judgments and court orders to the typist and the Library (Judgments only)
• Receive and screen visitors and attend to their queries
• Record and file all incoming and outgoing documents
• Order and collect stationery for the Judge
• Ensure court files are ready and all required documents are in place according to the duty roster
• Verify files received from various sections with the Registrar of that section
• Keep the register of reviews up to date and sign on receipt and return to the review Clerk
• Update the reserved judgment register/template and notify the Statistics Officer and the Judge President's office when a judgment is handed down
• Ensure transcribed judgments from transcribers reach Judges for approval and signature
• Receive, file, and verify Heads of Arguments from various stakeholders
• Inform parties of the date and time of reserved judgments via e-mail or phone, and how the judgment will be delivered
• Prepare the Judge's bench book and ensure files are in court on time
• Call case numbers and party names before the Judge begins proceedings
• Administer correct Oath ID or declaration in court when required
• Professionally handle, control, and note exhibits and capture them accordingly
• Endorse the correct order on the file or Caselines after the Judge grants it in court
• Arrange travel and accommodation, sign documents as required for approval
• Submit the Judge's logbook to the Transport Officer by the 5th of each month
• Book the Judge's car for maintenance or service and receive pre-authorization
• Remind the Judge about invoice submissions for S&T claim processing
• Submit cell phone and 3G data claims for processing
• Submit court rolls to the Statistical Officer by Friday each week

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REQUIREMENTS :

• Matric certificate,
• Experience in general administration.
• Experience with court related functions will serve as an advantage,
• A driver’s license would serve as an advantage,
• A paralegal/ legal qualification will serve as an added advantage

Skills and Competencies:

• Good administration and organising skills, Excellent communication skills (written and verbal), literacy (MS Office and any other IT programmes).
• Good interpersonal and public relation skills,
• Ability to work under pressure and solve problems, numerical skills, attention to detail, planning, organizing and skills and customer service skills orientated.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements.  

DUTIES :

• Render efficient and effective support services to the Court, Issuing of Court process at General Office, render case management duties, render counter service duties/functions, prepare, analyse and submit court statistics,
• Maintain and keep all registers for civil and criminal and taxation matters, Filing and archiving of both civil and criminal processes, attending to case management and set down notices,
• Act as a liaison between Judges and Legal Practitioners, Requisitioning of accused persons from prison, Attend to correspondence and enquiries from the public and stakeholders, Prepare and send cases to transcribers for appeal and review purposes,
• Attend to complaints from prisoners and members of the public, Perform administrative duties in respect of mental health, petition, review and appeal matters, Act as liaison between Registrar and Legal Practitioners,
• Provide administrative support in general as requested by the Chief Registrar, Court Manager and Supervisor. 

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REQUIREMENTS :

• Matric Certificate or equivalent qualification.
• A minimum of one year’ relevant experience will be an added advantage.
• Appropriate experience in general administration will serve as an added advantage.
• Experience in HR related functions, PERSAL and relevant Human Resources management policies may also serve as an added advantage.
• A valid driver’s license will be an added advantage.
• Understanding of confidentiality in Government.

Skills and Competencies:

• Good administration and organising skills. Excellent communication skills (written and verbal).
• Computer literacy (MS Office) Good interpersonal and public relation skills. Ability to work under pressure and solve problems.
• Numerical skills. Attention to detail and Customer service skills orientated.
• Assist with HR related functions. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements.

 DUTIES :

• Perform functions relating to Human Resources Management.
• Receiving, processing and capturing of leave applications including Temporary Incapacity Leave.
• Receiving and processing of applications relating to service benefits.
• Keeping of personnel records such as Probation and performance management reports.
• Co-ordinate training and other employee wellness initiative. Keeping of and submission of HR Statistics and Registers.
• Processing of claims in respect of Overtime and Standby Allowances; Manage distribution and submission of salary advices.
• Compile and type memorandums.
• Keep minutes of meetings.
• Ensure proper filing and safekeeping of all Personnel records. Perform general administrative duties

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REQUIREMENTS :

• Matric certificate or equivalent,
• Driver’s license,
• Experience in general administration or court related functions with regard to court recordings and/ or caseflow management will be and added advantage, Understanding of confidentiality in Government.

Skill and competencies:

• Good communication (written and verbal) Computer literacy (MS Office and any other related IT programmes.
• Good interpersonal skills, good public relations skills, Ability to work under pressure and to solve problems, Customer service, Document management.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements. 

 DUTIES :

• Test and operate court recordings equipment and ensure the safekeeping and maintenance thereof; Record court proceedings;
• Provide administrative support and case flow management in the court.
• Provide court recording and administrative support to the Judiciary at circuit courts around the WC.
• Provide any administrative support as required by the Judiciary, Court Manager and/ or Supervisor. 

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REQUIREMENTS :

• Matric Certificate or equivalent qualification with Accounting as a passed subject. Formal PERSAL training.
• Shortlisted candidates will be required to submit certificate/s or results. Experience in the administration of salaries and payments will be an added advantage.
• Knowledge of transversal systems (PERSAL, BAS, LOGIS) will be an added advantage.
• A National Diploma in Accounting/Finance or equivalent will be an added advantage.

Skills and Competencies:

• Computer literacy (MS Office). Good communication skills (verbal and written). Good interpersonal relations. Administrative and organizational skills. Accuracy and attention to detail. Problem solving skills and ability to work under pressure. Basic numeracy skills. All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements. 

DUTIES :

• Process all BAS related transactions. Administer the collection of revenue.
• Perform salary administration support services in accordance with the PFMA, DFI and Treasury Regulations.
• Check claims and other documents for correctness.
• Capture all financial transactions e.g. payments, allowances, overtime and claims on PERSAL.
• Administer petty cash. Examine payroll certificates and exercise document control. Maintain financial registers and file all documents.
• Handle internal and external enquiries.
• Perform general administrative duties. 

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REQUIREMENTS :

• Matric certificate or equivalent qualification.
• A minimum of one-year experience in general administration or court related functions will be an added advantage.
• Understanding of appeal processes and petition procedures will be an added advantage.
• A valid driver’s license will be an added advantage.

Skills and Competencies:

• Good administration and organising skills. Communication skills (written and verbal). Computer literacy (MS Office).
• Good interpersonal skills. Ability to work under pressure and solve problems. Numerical skills. Accuracy and attention to detail.
• Self-motivated and ability to work independently.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements. 

DUTIES :

• Perform clerical and administrative work within the court.
• Rendering effective and efficient case management support duties in the court.
• Ensure proper filing and safekeeping of all court records.
• Administration of all appeal and petition processes.
• Handle all requests for court files and attend to all stakeholders’ enquiries and correspondence.
• Provide general administrative support. 

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REQUIREMENTS :

• Matric Certificate or equivalent qualification,
• A minimum of one-year supervisory experience will be an added advantage.
• A valid driver’s license will be an added advantage,
• Experience in general administration and/or in a court environment will be an added advantage.

Skills and Competencies:

• Good administration and organizational skills, Excellent communication skills (written and verbal), Computer literacy (MS Office). Good interpersonal and public relation skills,
• Ability to work under pressure and solve problems, numerical skills, attention to detail, planning, organizing skills and customer service skills orientated,
• Ability to provide support services to a Judiciary and Court Management in the office and in a court setting; Customer Service, Document Management.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements.

DUTIES :

• To contribute toward the smooth running of the criminal and civil courts. Allocation of courts.
• Drafting, co-ordination and distribution of the court rolls to the notice boards and relevant internal stakeholders.
• Render effective support to the court.
• Allocation of the Usher/ Messengers to cases.
• Assist the public and advocates with queries and to liaise with the Judges, Judge’s Secretaries and Management.
• Attend to the collection and distribution of post.
• Perform administrative functions (including HR functions) related to the area of responsibility,
• Supervision of the Ushers/ Messenger, responsible for the human resource management functions (e.g. staff discipline, PMDS, staffs training needs, staff attendance), compliance with relevant human resource management policies and pre-scripts etc.
• Assist in other administration sections during the term and recess as required by the Chief Registrar and Court Manager. 

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REQUIREMENTS :

• Matric Certificate or equivalent qualification.
• A valid driver’s license.
• A minimum of one (1) year relevant exposure to a court environment will be an added advantage.
• Experience as a driver/messenger will be an added advantage.

Skills and Competencies:

• Computer literacy (MS Office). Good interpersonal skills. Problem solving and analysis skills.
• Time management. Report writing skills. Communication skills (verbal and written).
• Planning and organizing skills. Client orientation and customer focus. Initiative. Flexibility. Reliable.
• Attention to detail.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements. 

DUTIES :

• Escorting of judges to the court rooms.
• Rendering of administrative support functions to the judges and the court room staff.
• Maintain court room records. Facilitation of the smooth running of the court room.
• Collection and distribution of court files, post, parcels and other documents.
• Attend to additional tasks as required by the judiciary, court manager and/or supervisor.

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REQUIREMENTS :

• Grade Ten (10) or ABET.
• A minimum of two (2) years’ experience as a messenger will be an added advantage.
• A valid driver’s license. Public Driver Permit (PDP) will be an added advantage.

Skills and Competencies:

• Computer literacy (MS Office). Good communication skills (written and verbal). Attention to detail.
• Problem solving skills. Ability to liaise with team members and members of the public. Ability to work under pressure.
• Ability to work independently as well as in the team. Good organising skills. Good interpersonal relations skills. Must be responsible and have good work ethics.
• All shortlisted candidates shall undertake a pre-entry practical test and driving test exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and general requirements. 

DUTIES :

• Distribute mail to various offices.
• Collect post bag from the Post Office.
• Transport officials to various destinations.
• Daily delivery and collection of posts from Post Office.
• Distribution of urgent/ hand delivered mail to various offices.
• Delivery of outgoing mail to Post Office.
• Maintenance of register of mail distribution and ensure safeguarding of all correspondence.
• Collect and deliver mail.
• Driving court vehicles. 

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REQUIREMENTS :

• A Matric certificate or equivalent.
• A valid driver’s License
• A minimum of 1-year relevant court exposure (Given the nature of the High Court environment w. r. t. the interaction with Judges) will be an added advantage:

Skills and Competencies:

• Planning and organizing skills Driving skills Communication skills,
• Good interpersonal skills, Decision making skills, Listening skills Computer skills,
• Problem solving and Analysis, Time Management,
• Client Orientation and Customer Focus Good All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate's suitability based on the post's technical and generic requirements.

DUTIES :

• Escort members of the bench to and from court and attend Judges' chambers with counsel.
• Facilitate order in court rooms before calling the Judges in.
• Organize the court support staff and inform them of the starting times, in line with the daily court roll.
• Ensure files and court books are taken to court prior to the hearing.
• Maintain silence and order in the court rooms when Judges enter or leave.
• Call the court to session, hand exhibits and documents between the counsel and Judge Check the correctness of motion court rolls, generation of copies and dissemination according to the distribution list. Write up court files with court orders as per Judges’ instructions.
• Draw, check and arrange the criminal and civil files (to be taken to the court rooms).
• Collect court roll (unopposed motion etc) from typists and distribute to relevant Judges Collect and distribute files from Judge President and Deputy Judge President’s offices (opposed motions, trials, appeals, reviews, petitions etc).
• Report the missing files to the Judges. File/ archive the documents, registers, etc. Negotiate the Court Rooms allocation with Judges. Attend to courtroom shortages. Keep the court files safe. Make copies of Court rolls and circulate according to the distribution list. Collect files from Judges and deliver them to the typists or relevant administrative section. General messenger duties inside and outside of the court Collect and distribute post, parcels, files and documents Photocopying of documents and Judgments Assist in other administration sections during term and recess as requested by Chief Registrar and Court Manager.