Open Positions at Construction Education & Training Authority (CETA)

Interns will be exposed to the following functions, amongst the others:

• Performing all functionary tasks for the unit at entry level.
• Handle correspondence and enquiries relating to and maintain the units’ records and files.
• Providing administrative support to the co-ordination of the units budgeting processes.
• Assist with information gathering for the preparation for audits.
• Assist in data collating and preparation of monthly and quarterly reports for units.
• Performing all functions as delegated by the units’ supervisors and managers.
• Prepare meeting agendas and take minutes.
• Assists prepare at least 1 presentation per quarter, or as may be required from time to time.
  for less than a quarter timeline.
• Rotational planning should be structured in a manner that allows sufficient time for the intern to be exposed to different tasks of divisions within a specific department. The interns’ progress to be formally reviewed at least at the end of each and every quarter.

 Core Competencies:

Interns will be expected to develop the following during their stay at CETA:

• Knowledge of CETA as a corporate and public entity and the whole SETA landscape; its purpose and mandate.
• Expected to possess relevant and reasonable theoretical knowledge and understanding relating the functional area or specific departments or units in which interns are placed.
• Basic knowledge about relevant and applicable regulatory laws and frameworks, Acts, guidelines and policies (including the Skills Development Act, SDLA, PFMA, Tax laws, BBBEE, Employment Equity and Affirmative Action, amongst the others).

Requirements

Entry Requirements:

• Be a South African of less than 35 years of age, with a valid South African ID.
• Relevant post matric qualification obtained from a recognised institution of higher learning.
• Applicants must not have participated in any previous SETA sponsored internship programme.
• Applicants must not have been previously employed.
• Applicant to submit detailed Curriculum Vitae (CV) and a motivation letter to be considered for interviews.
• Certified copies of the Identity Document (ID) and certified copies of academic qualifications.

The Following Minimum Qualifications will be considered:

• ND Business Management/ Project Management
• ND/ BTech/ Degree in Office Administration/ Accounting/ Public Administration/ Business Administration
• ND Management Assistant/ Administration or equivalent

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 RESPONSIBILITIES:

The Qualifications Development Officer works closely with the Specialist in ensuring:

• Management of Qualifications Development Stakeholders through excellent service delivery in accordance with the five CETA Values (Agile; Result-Orientated; Integrity; Respect; Professionalism).
• Screening, selection and recording of stakeholder applications to be on a panel/pool of Subject Matter Experts (SMEs).
• Compilation and continuous update of Subject Matter Experts (SMEs) database.
• Delivery of newly developed occupational qualifications and skills programmes within 18 months.
• Conduct site verification visits to Accredited Assessment Cantres.
• Collaborate with the Qualification Development Specialist in developing an annual operational plan for the review/re-alignment/development of occupational qualifications and skills programmes.
• Oversee the planning and future development of standardized learning materials and other resources to support the delivery of occupational qualifications.
• Preparation and reporting on the progress realized on the departmental annual, quarterly, and monthly targets.
• Perform any other relevant duties as directed.
• Compile and submit to the Specialist monthly reports.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES:

• A three-year university degree or equivalent qualification, preferably in education, training and development or related field
• A postgraduate qualification, or evidence of study towards one, would be an added advantage
• At least three years’ experience in quality assurance or a related area, preferably in a SETA
• Experience in Assessments and Moderation processes
• Experience in project management of qualifications/curriculum development
• Knowledge of the QCTO policies, procedures and processes
• Understanding of the PFMA
• Understanding of corporate management
• Above average understanding of the South African skills development environment
• Being trained as an assessor and/or moderator will be an added advantage

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 RESPONSIBILITIES:

• Provide input into the budget and tactical work plans for the Acquisitions Management business unit in consultation with the Specialist: Acquisitions Management.
• Work with all the Business areas, to identify gaps in processes, analyse and improve where necessary to increase speed, quality and gain efficiencies in the implementation of CETA projects.
• Assist in the planning, designing, implementation and communication of the overall Acquisitions Framework for procurement, in consultation with all business unit management and executives.
• Assist in the design and coordination of key performance and result indicators associated with Demand Planning and Forecasting to ensure the CETA meets its procurement objectives.
• Assist in liaising with all business units and establish procurement demands and inventory requirements to inform demand forecasts and schedules.
• Assist in the assessment and analysis of relevant organisational and market data to estimate future procurement demands that will inform the CETA’s financial and supply chain management strategies. 
• Assist in the assessment and determination of the availability of financial resources for the demands identified.
• Identify preferential procurement points and appropriate goals per commodity in terms of the preferential procurement objectives.
• Maintain a demand management database within the organisation and ensure data integrity and quality.
• Assist in conducting regular benchmarking of demand process quality and advise on the non-compliance to quality standards.
• Draft contracts as required for approval and signing between the CETA and service providers and suppliers and ensure compliance with Public Finance Management Act and other CETA requirements and risk protocols (including deliverables and milestones.
• Effectively submit and expedite the contract agreement process to ensure prompt commencement and/or delivery of services.
• Manage contracts with identified vendors and service providers in terms of the Service Levels Agreements.
• Manage, analyse and monitor the contract spend for all projects on behalf of CETA, and provide spend data for the purpose of statutory reporting.
• Maintain contract agreements through regular review meetings and other communication mechanisms to ensure that the service levels are maintained.
• Ensure that payment term negotiations are optimized with all relevant stakeholders to ensure good governance.
• Ensuring that all vendor and contract queries, are resolved or escalated accordingly.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to the tender and bid process and contracts management to empower the CETA stakeholders to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Specialist: Acquisitions Management to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures.
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure that all relevant CETA registers reconciliations and regulatory reports are compiled and submitted on time.
• Attend and address all stakeholder queries timeously and effectively.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values.
• Ensure that on-the-job training, learning and development is taking place.
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in responsibility.
• Ensure that is assisting the business unit to operate within the allocated operational budgets.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES

• Matric/Grade 12
• Diploma/Advanced Certificate in a relevant field at NQF Level 6
• Valid Driver’s License

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

OTHER REQUIREMENTS:

• 3 - 4 Years experience in a relevant field – Operational
• 1 – 2 Years in Supervising others – Supervisory

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RESPONSIBILITIES:

• Assist in the development of the strategy and budget for the Demand and Contracts Management business unit in consultation with the Manager: Supply Chain Management.
• Development of procurement planning in line with approved APP and budget.
• Conduct market analysis and historical expenditure all procurement related activities.
•  Meeting with cost centre managers to establish procurement needs as directed by their operational plans
• Meet with project office to establish projects that will need SCM involvement
• Use the Procurement Plan to lead the drafting of specifications
• Facilitate in the approval of specifications
•  Development of all contracts for the appointed service providers with support from legal.
•  Ensure compliance with PFMA, PPPFA, National Treasury prescripts and internal controls on all SCM processes, policies, and guidelines relating to the Demand and Contracts Management business unit in consultation with the Manager: Supply Chain Management.
• Prepare required budget to run the specifications and demand management.
• Report to internal and external stakeholders on the actual spent against the approved budget.
• Facilitating of negations process with potential service providers to ensure value for money is obtained in procurement process.
•  Ensure service providers are appointed in line with approved budgets in the bid documents.
• Ensure the SCM system is cost effective and implement process to mitigate a potential fruitless wasteful, irregular and unauthorized expenditure
• Assess and determine the availability of financial resources for the demands identified.
• Identify preferential procurement strategy and appropriate specific goals per commodity in terms of the preferential procurement objectives.
• Develop and maintain demand management plan within the organisation, and ensure data integrity and quality.
• Conduct and oversee the regular benchmarking of demand process quality, and advise on the non-compliance to quality standards.
• Ensure the recording and maintenance of documentation and historical Supply Chain support records as per Standard Operating Procedures.
• Draft contracts as required for approval and signing between the CETA and service providers/  suppliers and ensure compliance with Public Finance Management Act and other CETA requirements and risk protocols (including deliverables and milestones).
• Effectively submit and expedite the contract agreement process to ensure prompt commencement and/or delivery of services.
• Manage, analyse and monitor the contract spend for all projects on behalf of CETA, and provide spend data for the purpose of statutory reporting.
• Maintain contract agreements through regular review meetings and other communication mechanisms to ensure that the service levels are maintained.
• Ensure that payment term negotiations are optimized with all relevant stakeholders to ensure good governance.
• Ensuring that all vendor and contract queries, are resolved or escalated accordingly.
• Perform all duties and responsibilities in line with applicable Acts, Regulations and per CETA relevant policies and procedures.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
• Review related Standard Operating Procedures in consultation with the Manager: Supply Chain Management to ensure business optimisation.
• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.
• Contribute to the review and update of the CETA policies and procedures.
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed-up regularly as per ICT polices onto the CETA electronic servers.
• Apply / implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Attend risk, compliance, ethics and fraud prevention  updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of, onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Provide advocacy on matters related to demand management and forecasting to empower the CETA stakeholders to make informed decisions.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.
• Attend industry related forums, conferences and workshops to gain industry insight for the purpose of business improvement.
• Attend and address all stakeholder queries timeously and effectively.
• Assist stakeholder by directing and guiding them where they require assistance from CETA.
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in responsibility
• Ensure that is assisting the business unit to operate within the allocated operational budgets.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values
• Encourage and incentivise staff to live CETA values.
• Ensure that on-the-job training, learning, and development is taking place
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES:

• Matric/Grade 12.
• B-Degree in Supply Chain Management/ Procurement at NQF Level 7.
• Valid driver's license.

Other requirements:

• 5 - 6 Years in Supply chain Management – Operational
• 2 - 3 Years in Supervising others – Supervisory

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RESPONSIBILITIES:

• Ensure all CETA SCMs procurement is undertaken in compliance with all applicable legislation that governs the SCM for public entities and within approved budgets.
•  Develop and maintain appropriate SCM systems, including the SCM Quality Management System covering the full SCM acquisition.
• Provide input in the planning and compilation of the SCM business unit’s annual budget aligned to the financial scorecard and support the implementation of set objectives therein.
• Ensure the effective implementation, management, monitoring of the SCM business unit’s budget, and report on any variances on monthly basis.
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Consider market research outcomes and past performance assessment result in appointing the provider.
• Report on and communicate any costs improvements and shortfalls to the CFO
• Develop, implement, and maintain a fair, transparent, and equitable procurement and provisioning system on all acquisitions.
• Advise and support the CETA on Supply Chain Management matters and changes/update in the applicable legislation.
• Negotiate terms to potential awardees.
• Oversee quotations specifications, evaluation, and adjudication administrative compliance processes.
• Ensure all procurement decisions are done to achieve the objectives and targets as per the CETA approved SCM strategy (BBBEE, Youth, Rural entities, SMMES, ETC.).
• Assess SCM Acquisition risk and internal control effectiveness and reports such to manage risk through the CFO.
• Advise internal stakeholders and management in relation to their procurement request.
• Ensure that all procurements requisitions are executed and issued within 5(five)days to bidden from date of submission to SCM.
• Ensure all goods and commodities to be acquired are of durable nature, that the samples of such have been inspected for quality and compliance to approved end-user prepared specifications.
• Ensure that all quotes’ responses are properly evaluated by a properly constituted structure consisting of an SCM official, delegated end-user official at minimum.
• Advise internal shareholders in relation to their units needs.
• Assess and recommend mitigating controls for operational risks related to SCM: Acquisitions.
• Ensure specifications are properly constituted.
• Ensure CETA procurement is done in accordance with SCM strategy.
• Perform any other duties as assigned by the line manager
• Ensure compliance reporting to National Treasury and other bodies.
• Development and continuous improvement in SCM strategies, policies, processes, and procedures in line with legislation.
• Ensure ongoing risk assessment of the SCM environment and processes, identification of risks and mitigation thereof.
• Maintain up to date SCM acquisition operational risk registers.
• Ensure adherence of the core principles of behavior/five pillars of procurement (value for money; ethics and fair dealing; accounting and reporting; open and fair competition and equity).
• Prepare monthly and quarterly acquisitions report for submission to CEO, CFO, EXCO.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide supporting documents evidence to all internal and external audit requirements.
• Ensure all SCM acquisition transactions documents are maintained and sorted both manually and electronically.
• Attend and resolve all internal and external audit queries and provide inputs into management comments to the auditor’s reports.
• Perform regular supplies performance assessments and evaluations and maintain a record of such.
• Comply with POPI in all SCM dealings.
• Preparation and approval of contract variations required, at least 1.5 month before the expiry date.
• Ensure end-users are informed of contracts about to expire at least 3 months in advance.
• Review and update relevant CETA policies and procedures (business unit relevant).
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Engaging with the right internal stakeholders can ensure procurement functions gain understanding of strategic issues, cost-saving goals, value-add, compliance and organisational input moving forward.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisation’s committees and tasks teams when required.
• Ensure stakeholders enquiries are responded within set reasonable timelines.
• Ensure SCM acquisitions 360º performance reviews.
• Ensure that all information required for statutory reporting on SCM procurement is prepared timely for consolidation and submission to relevant authorities.
• Ensure all procurements done through a tender process, that there is an approved needs analysis and sufficient budget for such procurement. For all quotes, ensure an approved acquisition plan containing that the item is in place.
• Report the units’ monthly activities to the CFO.
• Prepare and submit quarterly SCM reports at least 3 days before due date, to NT and DHET.
• Prepare all procurement registers for tabling at EXCO and submit same at least 3 days before the scheduled meeting.
• Ensure that all SCM staff are up to date with recent changes and attend minimum required training.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders respond to stakeholders queries as submitted by comms from the portal.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Execution of day-to-day activities in accordance with the CETA values
• Attend and address all stakeholder queries timeously and effectively
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Execution of day-to-day activities in accordance with the CETA values and lead by example
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Provide growth opportunities through staff rotations.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent in the business unit.
• Ensure regular and effective performance review feedbacks are done.
• Provide leadership and management support to the SCM unit; to actively manage the performance of staff and address any training requirements thereof.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values
• Ensure that on-the-job training, learning and development is taking place
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility
• Ensure that is assisting the business unit to operate within the allocated operational budgets

Requirements

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES:

• Matric/Grade 12 certificate.
• A Supply Chain Management /Logistics related, Finance Public Administration Degree at NQF level 7.
• A postgraduate qualification in SCM, Procurement, Logistics at NQF 8 would be an added advantage.
• Valid driver's license.
• Affiliation with an SCM professional body with recognised accreditation.

   Other requirements:

• 5 - 8 years’ experience in Supply Chain Management - Operational
• 3 years in SETA Procurement Environment would be an advantage
• 3 – 4 years in a management role is required
• Detailed knowledge of public sector governing supply chain like the PFMA, National Treasury Regulations, Prescripts and Notes and all other legislation that governs the public entities environment.
• Knowledge of the skills Development Act and other legislation governing SETAs would be an advantage
• Market research and assessment experience is required
• Experience in BID evaluation and or in BID Adjudication Committee proceedings
• Business report writing is a must.