Open Positions at Excellerate JHI

About the role

• We are seeking a dynamic professional to enhance finance's role as a strategic business partner across Business, Tenants, Property Asset Management, and External Clients. This pivotal role involves overseeing and influencing business decisions, managing the Client Portfolio Financial Department, and developing robust reporting systems tailored to property owners' needs. Join us in transforming finance into a value-adding force within our organisation.

What you will bring

• BCom Accounting Degree
• 5 years of relevant experience, ideally within the property management sector.
• Proficiency in computer applications including SAP, MS Office (Advanced Excel, Outlook, Word)
• Strong administration and time management skills
• Advanced financial calculations and reporting capabilities
• Business planning expertise, particularly in the context of property asset management
• In-depth understanding of financial policies, procedures, and processes
• Proven experience in capital expenditure and contract management
• Familiarity with legal aspects pertaining to property management, including leases and regulatory compliance
• Knowledge of financial statements (IS, BS), budgeting processes, GAAP principles applicable to property accounting, and tax implications in property transactions
• Excellent communication skills, particularly in conveying financial information to stakeholders in property management
• Effective team leadership and change management skills, essential for guiding financial strategies in property portfolios
• Strong financial and business acumen, with a demonstrated ability to optimize financial performance in property assets

What you will be doing

As part of our team, you will be responsible for comprehensive portfolio management, focusing on optimizing financial performance and client satisfaction within the property management sector. Your key responsibilities will include:

• Managing 50% nett income per client through effective financial management strategies.
• Conducting audits and providing analytical explanations to ensure transparency and accuracy.
• Analyzing, determining trends, evaluating, and managing budgets, while explaining any deviations.
• Overseeing the compilation of financial statements and managing general ledger and adjustment accounts.
• Providing management information and reports, offering proactive feedback to multiple clients on deliverables and service levels.
• Ensuring timely monthly statutory reporting including trial balance and cash flow management.
• Implementing effective cash management practices and compiling balanced scorecards per client.
• Managing invoice management fees for leasing reporting within listed companies.
• Developing and maintaining ongoing financial statements according to client requirements, ensuring quality and adherence to standards.
• Leading system development efforts, particularly in automating reporting and management fee processes in collaboration with the Financial Manager.
• Providing input on financial treatment of transactions on IT systems and ensuring flexibility to meet client needs.
• Handling deal and cost analysis, financial aspects of presentations, tenders, and identifying business risks.
• Calculating profitability and providing quality justifications for deviations.
• Profit management – ongoing profit improvement and effective cost control.
• Generating monthly reports on adjustments and payoffs
• Handling audit queries and ensuring implementation of audit recommendations
• Auditing functions including evaluating projections, capital, and tenant installations.
• Managing creditors by resolving issues, overseeing orders/GRN processes, and liaising with Shared Service Centers (SSC).
• Handling debtors by resolving issues, managing arrears and legal matters, and liaising with SSC.
• Training business staff on financial processes and responsibilities.
• Reporting municipal accounts recoveries and exceptions to the Financial Manager Multi Clients.
• Evaluating deals including Benefit Cost Ratios (BCRs), errors, and Net Present Values (NPVs).
• Following up on problem cases and outstanding amounts from sundry debtors.
• Providing business unit support to the OPCO team and contributing to business decision-making.
• Offering advice, consultation, and general financial support to enhance strategic decision-making processes.

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What you will bring

• Minimum Grade 12 with Accountancy as subject.
• At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
• Proficient typing abilities for efficient document handling.
• Advanced skills in MS Office, and property contract creation systems, example SAP or MDA.
• Effective communication skills over the phone.
• Strong organizational and administrative capabilities.
• Clear and effective verbal and written communication.
• Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
• Understanding of financial principles and practices related to commission calculations, turnover reports, and invoice processing.
• Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

What you will be doing

Credit Balances:

• Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Debtors Administrator.

Lease Administration:

• New Deals: Oversee contract creation, coordinate with brokers and the FIC Department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
• Renewals: Initiate and manage lease renewal processes, liaise with tenants, conduct credit vetting, prepare KYC risk ratings, and handle deposits and additional FICA documents.
• Tenant Administration: Update tenant data on MDA, manage cover letters and tenant files, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
• Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, bank guarantees, and FICA documents. Maintain document tracking, process adjustments, and manage tenant vacating procedures.
• Tenant and Public Liaison: Coordinate with meter reading companies, address tenant account and invoice queries, validate and process broker invoices, and respond to audit queries. Handle bank guarantees and ensure timely payments.
• Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.