Openings Available at University of the Free State

Duties and responsibilities:

Research Administration 

• Process, compile and monitor research outputs.
• Send all research-related documents to Deans, faculties, and staff members.
• Compile training documents and manuals for all capturers.
• Provide training to capturers. 
• Update and prepare all e-forms and backend of the research module on the Research Information Management System (RIMS). 
• Review all outputs on RIMS.
• Capture outputs in certain cases.
• Circulate all outputs electronically to sub-committees for internal reviewing. 
• Communication between authors, capturers, and the Department of Higher Education and Training (DHET).
• Obtain all supporting documentation to be uploaded to RIMS in support of outputs. 
• Prepare all documents ready for when our journals are audited.
• Handle all the enquiries during the audit process.
• Run reports and provide reports to numerous different individuals and entities regularly.
• Provide numerous research-related statistics to top management, deans, and heads of departments.
• Handle all data matters relating to outputs for internal and external purposes.

General Administration 

• File documents. 
• Handle all general queries and enquiries pertaining to research and output matters.
• Update all relevant research documentation as needed. 
• Compile letters for staff to confirm outputs.

Financial Administration 

• Compile Research Awards payment summaries after submission to DHET.
• Distribute this summary report to faculties. 
• After feedback, compile a journal transfer letter to the finance department. 
• Capture Ad hoc claims on the system. 
• Handle all queries in this regard.
• Summarise all payments for each output year.

Meeting Administration 

• Handle the agenda and minutes of the UFS Journal editors' meeting. 
• Handle most of the administration of this meeting.
• Distribute relevant information to the committee members.
• Responsible for the yearly payments of the honorarium to all editors and co-editors.
• Handle most of the journal-related enquiries.
• Schedule meetings between 2 and 4 times a year.

Coordination 

• Serve as the contact between DHET and other research entities and the UFS, pertaining to research output matters.
• Communicate all relevant information to all relevant parties at the UFS.
• Distribute all reports and relevant information to all parties involved (mostly UFS).
• Liaise with DHET and other research entities on behalf of UFS staff concerning research-related matters.
• Work closely with the external auditors for research outputs submission and provide training if required.

Inherent requirements:

• A bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 or a three-year national diploma on NQF Level 6.
• Minimum of two (2) years relevant working experience relating to the duties and responsibilities.
• Proven experience on the following systems, Scival, RIMS and ROSS.

Recommendations:

• Knowledge of a university environment, policies, procedures and relevant systems.
• Excellent Excel knowledge and skills.

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Duties and responsibilities:

Operations and control

• Operating mowing and other gardening equipment.
• Ensure equipment is signed out and returned to store daily.
• Submit inspection report weekly.
• General maintenance and cleaning of gardens and terrain within working hours.
• Follow the daily program schedule or as instructed by line manager.
• Complete schedule according to University Estates operational standards, procedures and protocols.
• Litter picking and loading of general garden refuse.
• Report any work-related concerns to the line manager.

Internal Reporting

• Reporting, feedback to line manager – supervisor.
• Maintenance program and checklist sign off and submissions.

Quality Assurance

• Ensure all grounds/terrain are maintained within accordance to standard procedures and specifications.
• Ensure cleaning of equipment and workspace.
• Ensure safe working procedures.
• Comply with health and safety standards.
• Comply with PPE clothing.
• Upkeep of equipment to health and safety standards.

Inherent requirements:

• Grade 10 on NQF Level 2 (attach proof).
• Relevant experience related to the duties and responsibilities.

Recommendations:

• Minimum one (1) year of applicable work experience in operating gardening equipment.
• Machine operating certificate (attach a copy).

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Duties and responsibilities: 

• Teach undergraduate and postgraduate modules in Curriculum Studies and Teacher Education in general.
• Participate in the Work Integrated Learning programme of the faculty (Teaching Practice).
• Engage in research activities of the faculty and produce research outputs in accredited journals and other outlets.
• Contribute to curriculum development in the field of Curriculum Studies and Teacher Education specifically.
• Supervise and provide consultation sessions for undergraduate and postgraduate students.
• Work in a team with colleagues within the faculty.
• Contribute to leadership and administrative tasks related to the faculty.

Inherent requirements:

• A relevant Doctoral degree on NQF Level 10 in Curriculum Studies with a focus on Pre-service teachers and/or Work Integrated Learning (Teaching Practice)(for a permanent appointment),

 or

• A relevant master’s degree on NQF Level 9 in Curriculum Studies with a focus on Pre-service teachers and/or Work Integrated Learning (Teaching Practice)(contract appointment: five years during which a relevant doctoral degree on NQF Level 10 in Curriculum Studies with a focus on pre-service teachers and/or Work Integrated Learning (Teaching Practice) MUST be obtained to be converted to a permanent appointment). 
• Candidates must submit proof of registration for a doctoral degree in Curriculum Studies with a focus on Pre-service teachers and/or Work Integrated Learning (Teaching Practice)(attach a copy). 
• Candidates should submit an abstract of their thesis (or dissertation) to indicate relevance to Pre-service teachers and/or Work Integrated Learning (Teaching Practice)(attach a copy). 
• A formal teaching qualification with Intermediate Phase Teaching (or Primary School Teaching) as a major (e.g. Diploma in Education or Bachelor of Education degree or equivalent)(attach a copy). 
• A minimum of five (5) years relevant working experience in a school environment or at least two (2) years in a higher education or research and development environment.
• Proven experience in the delivery of poster or oral presentations at academic conferences or equivalent.
• Provide evidence of manuscript (s) produced that have the potential to be converted or submitted for publication, ideally in an accredited journal.

Recommendations:

• A proven research record of relevant publications in national or international Q1-Q4 accredited journals,
• Experience in postgraduate supervision

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Duties and responsibilities:  

• Provide formal teaching for undergraduate as well as post-graduate programmes. 
• Act as a supervisor for postgraduate students. 
• Ensure active involvement in research. 
• Active involvement in curriculum development relating to Social Sciences Education and/or Commerce Education. 
• As an Academic Head of Department (AHD): Continuous planning and execution of teaching and research strategies, general organising and coordinating of administrative duties, mentoring and motivating staff, managing finances (e.g. annual budgeting, allocation of funds) of the department.  
• Additional duties applicable to the Academic Head of Department:
• Provide academic leadership by creating and executing strategies to establish the department as a leader in the discipline vis-a-vis competing international entities.
• Responsible for directing the academic debate in the department.
• Responsible for influencing the department's overall climate and culture.
• Responsible for energising everybody in the department and beyond.
• Responsible for shaping the future of the department.
• Contribute to the overall leadership in the faculty.
• Responsible for frequent and continuous planning and execution of plans, general organising and coordinating of staff, students and activities; mentoring and motivating staff.
• Create an atmosphere of consensus among staff.
• Create effective internal and external communication.
• Participate and be involved actively in faculty management structures, attend meetings, lead project teams, represent the department and faculty, and fulfil the roles of liaison officer and marketer, when necessary.
• Participate and be involved actively in applicable UFS management structures, e.g. Senate.
• Initiate, formulate and implement a visionary academic strategy for the department that is aligned with and supportive of the guiding strategic documents of the UFS and faculty.
• Ensure the provision of top-quality, research-informed facilitation of learning at all levels of teaching in the department.
• Ensure relevance of content, material and presentation in all modules.
• Ensure the enhancement of student experiences and their continuous engagement in academic debates.
• Ensure that adequate rules and regulations are in place to optimally deliver high-quality teaching and learning programmes on both undergraduate and postgraduate levels.
• Adhere to all the rules and regulations of the UFS, faculty and department.
• Ensure quality and timely feedback on student work.
• Ensure proper and quality-driven academic advice and support to all under- and postgraduate students in the department.
• Ensure the revisiting and development of fresh learning programmes that will help to position the department as a leader in the fraternity.
• Create and maintain a visionary research strategy for the department.
• Create and maintain an environment that encourages research, leading to strong and active research habits and a culture of inquiry.
• Ensure that every academic staff member is engaged in quality-driven and discipline-specific research.
• Ensure that postgraduate students are recruited to broaden the research base of the department and ethical requirements are met.
• Guide and support senior academics towards acquiring NRF ratings.
• Ensure active engagement with the faculty research committee and the UFS Directorate of Research Development in order to ensure sustainable financial support for departmental research initiatives.
• Plan and implement a fair and reasonable dispensation regarding the workload of staff members in the department.
• Plan and implement a clear and reasonable career path for every staff member in the department, taking account of the strategic plans of the University, faculty and department.
• Implement appropriate mentoring interventions where and whenever it is needed.
• Manage staff performance in accordance with existing university policies and procedures.
• Responsible for recruitment and selection of scholars in the case of vacancies and/or specific strategic needs, whenever strategic repositioning requires expansion of academic endeavours.
• Create and maintain a scholarship-friendly environment in the department.
• Plan and oversee effective and relevant staff development.
• Responsible for financial management culminating annual budgeting, financial planning, allocation of funds and financial control.
• Adhere to the UFS's financial policies and procedures.
• Encourage and actively support academic staff members to apply for external research and other grants.

Inherent requirements

Associate Professor:

• A relevant Doctoral degree on NQF Level 10 in Education with specialisation that has relevance to the Department of Social Sciences Education and/or Commerce Education (e.g. History Education, Geography Education, Social Sciences Education, Religion Studies Education, Sociology of Education, Economics Education, Accounting Education and Business Studies Education). 
• Proven experience in research and/or teaching and learning management and capacity building. 
• Experience as external examiner for postgraduate students. 
• Proven experience in the presentation of research papers at national and international conferences, where there is evidence of peer review of papers. 
• Act as an editorial board member and/or reviewer of high-quality national scholarly journals. 
• Proven national recognition for specialist expertise and research leadership in a specific scientific area of scholarship. 
• An NRF rating or potential for rating. 
• Proven experience in the supervision of graduated master’s and/or doctoral students. 
• A proven research record of relevant publications in accredited national and international journals. 
• Serve as a member of a national scholarly society, OR a national committee or agency concerned with research at higher education levels, OR show evidence of service as an active member of an international equivalent. 
• Proven experience in curriculum and/or programme development. 
• Evidence of attracting research and/or training grants in the past 5-years. 
• Proven experience in co-leading one or more engaged scholarship projects. 

Professor:

• A relevant Doctoral degree on NQF Level 10 in Education with specialisation that has relevance to the Department of Social Sciences Education and/or Commerce Education (e.g. History Education, Geography Education, Social Sciences Education, Religion Studies Education, Sociology of Education, Economics Education, Accounting Education and Business Studies Education). 
• Proven experience in research and/or teaching and learning management and capacity building. 
• Experience as external examiner for postgraduate Master’s and/or Doctoral students. 
• Proven experience in the presentation of research papers at national and international conferences, where there is evidence of peer review of papers. 
• Act as an editorial member and/or reviewer of high quality national scholarly journals. 
• Proven international recognition for specialist expertise and research leadership in a specific scientific area of scholarship (e.g., regularly serves as a reviewer for international/ISl/IBSS journals). 
• An NRF rating or potential for rating. 
• Demonstrated successful supervision of graduated master's and preferably doctoral students. 
• Proven experience in delivering keynote addresses at national scholarly conferences. 
• Serve as a member of a national scholarly society, OR a national committee or agency concerned with research at higher education levels, OR show evidence of service as an active member of an international equivalent. 
• Proven experience in curriculum and/or programme development. 
• Evidence of attracting external research and/or training grants in the past 5-years. 
• Proven experience in leading one or more engaged scholarship projects. 

Recommendations:

• Possession of a formal teaching qualification (e.g., Diploma in Education, Postgraduate Certificate in Education or Bachelor of Education degree or equivalent) is a strong recommendation (attach if applicable). 
• Experience in community engagement. 
• Experience in grant writing and/or preparing research funding applications. 

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Duties and responsibilities: 

• Teach undergraduate and postgraduate modules mainly in the Foundation Phase and Early Childhood Development.
• Participate in the Work Integrated Learning programme of the faculty (Teaching Practice).
• Engage in research activities of the faculty and produce research outputs in accredited journals and other outlets.
• Contribute to curriculum development in the field of Childhood Education specifically.
• Supervise and provide consultation sessions for undergraduate and postgraduate students.
• Work in a team with colleagues within the faculty.
• Contribute to leadership and administrative tasks related to the faculty.

Inherent requirements:

• A relevant Doctoral degree on NQF Level 10 in Education with a focus on Foundation Phase and Early Childhood Development (for a permanent appointment).

or 

• A relevant master’s degree on NQF Level 9 in Education with a focus on Foundation Phase and Early Childhood Development. (contract appointment: five years during which a relevant doctoral degree on NQF Level 10 in Education with a focus on Foundation Phase and Early Childhood Development MUST be obtained to be converted to a permanent appointment). 
• Candidates must submit proof of registration for a doctoral degree in Education with a focus on Foundation Phase and Early Childhood Development (attach a copy). 
• Candidates should submit an abstract of their thesis (or dissertation) to indicate relevance to the Foundation Phase and Early Childhood Development (attach a copy). 
• A formal teaching qualification with Foundation Phase and/or Early Childhood Development as a major (e.g. Diploma in Education or Bachelor of Education degree or equivalent) (attach a copy).
• A minimum of five (5) years relevant working experience in a school environment or at least two (2) years in a higher education or research and development environment.
• Proven experience in the delivery of poster or oral presentations at academic conferences or equivalent.
• Provide evidence of manuscript (s) produced that have the potential to be converted or submitted for publication, ideally in an accredited journal.

Recommendations:

• A proven research record of relevant publications in national or international Q1-Q4 accredited journals,
• Experience in postgraduate supervision

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Duties and responsibilities:

• Develop and implement innovative research and postgraduate strategies.
• Increase post-graduate throughputs and publishing in scientific journals.
• Teach postgraduate students in the relevant field. This includes lectures, tutorials, practical classes (preparation and presentation), assessments and seminars.
• Coordinate and lecture modules in applicable field.
• Provide clinical supervision of students within the applicable field and relevant fields.
• Provide support for skills development within the applicable field and relevant fields.
• Recruit senior students for postgraduate study.
• Provide supervision for postgraduate research projects.
• Contribute to relevant development within the curriculum.
• Participate in community engagement initiatives.
• Perform organisational and administrative duties.
• Maintain a scholarly profile in line with Senior Lecturer/Associate Professor appointment in an academic department.

Inherent Job Requirements:

Senior Lecturer:

• PhD on NQF Level 10 in Nursing.
• Registration as a nurse (General, Community, Psychiatry) and Midwife with the South African Nursing Council (attach a copy).
• Additional qualification in Nursing Education (attach a copy).
• Proven experience in teaching undergraduate and postgraduate modules in Nursing.
• Proven experience in the presentation of papers at national scholarly conferences.
• Proven national recognition for specialist expertise and research in a specific area of scholarship.
• Demonstrate potential for obtaining an NRF rating.
• Proven experience in supervision of graduated masters' degree students.
• A proven research record of relevant publications in national and international accredited journals.
• Proven experience of service as an active member of a national or international scholarly society or committee or agency concerned with research at higher education levels.

Associate Professor:

• PhD on NQF Level 10 in Nursing.
• Registration as a nurse (General, Community, Psychiatry) and Midwife with the South African Nursing Council (attach a copy).
• Additional qualification in Nursing Education (attach a copy).
• Proven experience in teaching undergraduate and postgraduate modules in Nursing.
• Experience as external examiner for postgraduate students.
• Proven experience in the presentation of research papers at national conferences, where there is evidence of peer review of papers.
• Proven national recognition for specialist expertise and research leadership in a specific scientific area of scholarship.
• Demonstrate potential for obtaining an NRF rating.
• Proven experience in the supervision of graduated masters and/or doctoral students. 
• A proven research record of relevant publications in national and international accredited journals.
• Serve as a member of a national scholarly society OR a national committee or agency concerned with research at higher education levels OR show evidence of service as an active member of an international equivalent OR act as an editorial board member of high quality national scholarly journals.

Recommendations:

• Qualification in any field of specialisation will be an added advantage
• Experience in grant writing.
• NRF rated.

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Duties and responsibilities:

• Teach courses in Finance/Banking including specific specialisations that may include banking, financial risk management, financial markets and institutions, derivative instruments, portfolio/investment management, or corporate finance to undergraduate and/or postgraduate students.
• Assist and contribute meaningfully to core activities of the Department, such as academic administration, research, marketing, seminars, and community development projects.
• Participate in formal development programmes within the UFS aimed at strengthening aspirations and skills as a researcher and lecturer.
• Assist in mentoring and supervising postgraduate students at Honours and Master's level.
• Conduct collaborative research in Finance/Banking.
• Complete PhD studies in instances where this has not yet been completed.
• Publish in scholarly DHET-Accredited journals.
• Disseminate research at conferences, seminars, or workshops specialising in Finance/Banking.

Inherent requirements:

• Master’s degree on NQF Level 9 in finance/Banking or related field, passed with a minimum of 70% (please attach academic record).
• The candidate must be a registered PhD candidate (please attach proof) or intend to register within the first year of the appointment with clear evidence of research focused on the above-stated specialisations. 

Recommendations:

• A PhD degree on NQF Level 10 in Finance/Banking or related field.
• Knowledge of current topics and developments within the fields of Finance or Banking.
• Aspirations to pursue the Chartered Financial Analyst or Financial Risk Manager professional designation upon completion of PhD studies. 
• Evidence of previous lecturing experience will be an advantage.
• Evidence of published article(s) in DHET-accredited journals will be an advantage.
• Possess the necessary skills and knowledge in using software including Eviews, Stata, SmartPLS, or SPSS (including Amos). 
• Demonstrate knowledge and proficiency of coding language including Python and R and apply this in the disciplines of Finance/Banking.
• Possess effective communication skills (verbal and written), good facilitation, training, and presentation skills.  

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Duties and responsibilities

• Provide strategic leadership in the Division of Public Health and contribute to a strong academic identity.
• Provide academic leadership by creating and executing strategies to establish the Division as a leader in the discipline vis-à-vis competing international entities.
• Perform all necessary administrative and personnel duties associated with a Head of Department.
• Responsible for directing the academic debate and influencing the overall climate and culture in the Division.
• Responsible for linking the Division’s staff and students with the University's management and administration through communication, negotiation and consultation.
• Active participation and involvement in Faculty and UFS management structures, attending meetings, leading project teams.
• Initiate, formulate and implement a visionary academic strategy to develop the Division into the School of Public Health that is aligned with the Faculty, UFS strategic goals and global priorities.
• Ensure quality teaching and learning activities that are aligned with the Faculty and UFS strategic goals.
• Teach/facilitate postgraduate modules/workshops in public health and research methodology.
• Supervise postgraduate research and initiate, conduct and disseminate public health research in conference presentations and accredited journal publications.
• Contribute to programme development and curriculum review within the Division and Faculty.
• Build an effective team of scholars and support them towards acquiring international standing.
• Ensure sound financial management, budgets planning and allocation that adhere to UFS financial policies and procedures.
• Actively participate and support academic staff members to apply for external research and other grants.

Inherent requirements:

Associate Professor:

• PhD in Public Health or an equivalent degree on NQF Level 10.
• Three (3) years' research management and leadership experience at higher education level.
• Experience as external examiner for master’s and doctoral students.
• Proven experience in the presentation of research papers at national conferences, where there is evidence of peer review of papers.
• Proven national recognition for specialist expertise and research leadership in a specific scientific area of scholarship.
• Proven experience in the supervision of graduated masters and/or doctoral students.
• A proven research record of relevant publications in national and international accredited journals.
• Serve as a member of a national scholarly society OR a national committee or agency concerned with research or Public Health at higher education or research or government institution levels.
• Proven experience of curriculum and programme development.
• Evidence of attracting external research/training grants.
• Achieved international standing or NRF rating or potential for rating.

Professor:

• PhD in Public Health or an equivalent degree on NQF Level 10.
• Three (3) years' research management and leadership experience at higher education level.
• Experience as external examiner for masters’ and doctoral students.
• Proven international recognition for specialist expertise and research leadership in a particular area of academic scholarship (e.g. regularly serves as a reviewer for international journals).
• Demonstrated successful supervision of graduated master's and preferably doctoral students.
• A proven research record of relevant publications in national and international accredited journals.
• Proven experience in chairing or delivering keynote addresses at national or international scholarly conferences.
• Serve as a member of an international scholarly society OR an international committee or agency concerned with research or Public Health at higher education or government levels.
• Proven experience of curriculum and programme development.
• Evidence of acquiring successful international research/training grants.
• NRF rating or potential for rating.

Recommendations:

• A minimum of five (5) years' research management and leadership experience. 
• A minimum of five (5) years' experience in a higher education environment.

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Duties and responsibilities:

• Clean buildings, equipment, and workspaces in accordance to standard procedures and specifications
• Maintain and inspect equipment.
• Adhere to daily program/schedule and follow procedures and protocol.
• Follow ad hoc instructions given by line management.
• Report to and communicate with Team Leader.
• Comply with health and safety standards.

Inherent Job Requirements:

• Grade 10 on NQF Level 2.
• Relevant experience related to the duties and responsibilities.

Recommendations:

• Minimum one (1) year applicable work experience in general cleaning, operating cleaning materials, and knowledge of cleaning chemicals.

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Duties and responsibilities:

Postgraduate Academic Administration

• Manage the administration of research functionalities in the faculty.
• Take on a team leader role during postgraduate registration and application cycles.
• Advise prospective and current postgraduate students regarding admissions, academic rules, and progression requirements.
• Perform quality assurance on postgraduate records and ensure adherence to UFS and faculty policies.
• Track student progression and implement early warning or support interventions where necessary.
• Facilitate the appointment and communication with internal and external examiners, and accurate record keeping of communication trail.
• Facilitate communication and feedback between examiners, supervisors, and postgraduate students and the Academic Head of Department (ADH), provide detailed and timely feedback of all interactions, and keep a detailed electronic record.
• Plan, organise and coordinate postgraduate orientation sessions.
• Coordinate postgraduate appeals, orientation sessions, and thesis submissions.
• Monitor and action thesis submissions, deadlines and ensure timely processing of results.
• Adhere to the UFS postgraduate policies and procedures.

Research Coordination and Administration

• Input and oversee faculty research data on the Research Information Management System (RIMS).
• Process and manage the notice of submissions (NOITS) process and facilitate communication with all relevant stakeholders, keep an accurate audit trail with the Centre for Graduate Support and check each submission document according to the checklist. Update on internal database.
• Manage postgraduate research title registrations and approvals, including verification and Graduate Research Management (GRM) capturing.
• Capture title registrations on PeopleSoft and report to Faculty Manager.
• Generate reports on postgraduate research output, completion rates, and trends, and provide weekly update reports.
• Assist in research-related audits and compliance checks.
• Responsible for faculty administration for ethical clearance reviews.
• Responsible for the coordination of Faculty Research days.
• Plan, organise and coordinate research-related events, e.g., 3MT, research conferences, research workshops, training sessions, etc.
• Update and manage the centralised faculty postgraduate data lists and provide weekly reports to ADH.
• Assist staff and students with enquiries regarding postgraduate Studies.
• Coordinate Research leave and sabbatical support.

Postgraduate Examination and Graduation

• Responsible for master’s and PhD submissions for the entire NAS faculty.
• Liaise with supervisors regarding the examination process, verify credentials of supervisors and examiners before capturing on GRM.
• Liaise with CGS to ensure that all submitted master’s and PhDs have been examined and keep internal audit trail.
• Follow-up on outstanding examination reports on behalf of academic departments.
• Coordinate and conduct quality control of all final postgraduate submissions for examination.
• Coordinate the post-examination process (handle final corrections and compile reports).
• Responsible for the arbitration process.
• Handle all library correspondence and Electronic Thesis and Dissertation (ETD) embargo applications.
• Verify master’s and PhD graduation data for the graduation programme, including submission of validation and recommendation documentation.
• Assist during graduation ceremonies.
• Handle enquiries related to postgraduate graduations e.g. appraisals.
• Quality control of postgraduate lists via the Higher Degrees Committee.

Stakeholder engagement and Student Support

• Provide administrative guidance to postgraduate students on research-related queries.
• Assist students with submission requirements and regulatory compliance.
• Act as a link between departments and the Directorate for Research Development (DRD) and the library.
• Respond to student/staff/visitor queries.
• Advise students and refer them to relevant others, if necessary.
• Liaise with the International office and manage the internationalisation process in the faculty.
• Manage the engaged scholarship in the faculty.

Committee Administration

• Ensure efficient servicing of committees:
• Research and Higher Degree Committee
• Ethics Committee.
• Consult with the chairpersons of the committees regarding minutes and other logistics.
• Do the necessary follow-up after the meeting to ensure that there is continuity and progress.
• Observer at the Faculty Examination Board.

Stakeholder Liaison and Collaboration:

• Collaborate with faculty leadership, postgraduate committees, CGS and other UFS research offices.
• Liaise with funding bodies and external research partners.
• Facilitate postgraduate student networking and research opportunities.

Process Innovation and system management:

• Identify and implement best practices to streamline the postgraduate research processes.
• Enhance digital systems for efficient tracking and management of research outputs.
• Manage the online postgraduate submission platform

Financial Administration

• Adhere to the UFS's financial policies and procedures.
• Administer financial requests such as obtaining quotations, processing and issuing of purchase orders.
• Distribute funding opportunities (e.g., grants, bursaries etc.).
• Administer staff financial aid requests (e.g. conferences, overseas workshops etc.).
• Coordinate the administration of postgraduate faculty and internal bursaries, including the distribution of bursary invitations, compilation and processing of applications, communication with the Finance Department, preparation of award letters to students, and support with refund-related enquiries.
• Process journal and page fees.
• Process prize money.
• Process payment of external examiners.
• Keep an accurate record of all internal stock orders and process via the UFS store ordering system on PS Financials.

Human Resource coordination

• Appoint external examiners and arbitrators, capture online and manage the online platform.
• Adhere to UFS's human resource policies and procedures.

Inherent Job Requirements:

• Bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.
• A minimum of two (2) years of relevant working experience in the Higher Education Sector.

Recommendations:

• Knowledge of the administrative, financial, and management systems, processes, policies, and procedures of the University.
• Knowledge of the Faculty's curricula and UFS General Rules.
• A thorough understanding of staff management and leadership.
• A sound knowledge of Acts that impact the Higher Education Sector.