Opportunities at Housing Development Agency (HDA)

Key Performance Areas:

Strategic Management

• Provide required and relevant information, insights and influence to the HDA strategic planning process.
• Participate in finalizing the strategic plan and vision.
• Define targets and strategies for team to implement in support of the achievement of the HDA strategic objectives.
• Develop unit operational plans to facilitate achievement of the organisational strategy.

Contract Management (management of MTOPs and other SLAs)

• Interpret the programming decisions taken at Board, EXCO and Steering Committee level and develop implementation plans to manage that work is done in the specific functional area.
• Manage development of operational plans and capacity requirements to implement contracted work as required by the HDA strategy.
• Manage optimal utilisation and mobilisation of resources across other organs of state (province, municipalities and other public bodies).
• Work within the agreed protocol/agreements with the provinces or local authorities.
• Support and advise functionaries in respect of their operations and interface with the province/ municipalities and ensure coordination across the functionaries.

Stakeholder Engagement and Consultations

• Network with relevant role-players and make appropriate contact with public sector organisations.
• Identify and explore possible new work opportunities with partners in the provinces and existing clients.
• Align work opportunities to the HDA strategy as well as role and function of Provincial office.
• Gather relevant information (key decision-making processes, strategic choices and timing of priorities).
• Promote the HDA function, mandate and role through delivering presentations and representing the HDA as well as addressing queries on the HDA services offering.
• Consult with the relevant public sector bodies to identify areas of mandate alignment (to inform the structuring of operational programmes and plans).
• Establish processes to ensure full, end-to-end coordination between all involved parties.
• Troubleshoot and unblock issues affecting execution of HDA work and services.

Provincial Programme Management (multiple provincial offices)

• Manage overall support to ensure the effective functioning of the HDA services in the province.
• Establish clear, written and explicit work processes and procedures and set up systems and methodologies to monitor the execution and performance of work of all staff.
• Review work processes and recommend corrective actions/improvements enhancing the performance and effectiveness of the Programme.
• Manage control of quality and quantity of work performed, guide the team and carry the overall responsibility for the task fulfilment as per the operational plan.
• Manage that the operation support plan and programme for the work includes and addresses:
• Detailed Project Plans and necessary and satisfactory project procedures are established to direct all project work in order to maintain timely execution and quality of work.
• Results are compiled, documented and forwarded to in required format, quantity and quality, and ensure timely and correct presentation and explanation of results.
• Risks are proactively managed.
• Progress review and coordination meetings are held regularly with key project team members, and other project stakeholders.
• Progress is diligently monitored and that bottlenecks and related issues are proactively tracked.
• Costs are properly and orderly tracked, and maintained within approved project budgets.
• Project schedules are followed and deadlines are met.

Financial Management

• Develop the budget required for the programme.
• Manage expenditure against budget.
• Manage procurement in line with the relevant policies and procedures.
• Address any anomalies in spend and budget.
• Report on financial performance of the programme.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.

Compliance Management

• Manage implementation of work within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others in order to ensure their compliance with policy and governance. procedures.
• Identify areas of non-compliance and implement corrective action.

Qualifications and Experience

• A minimum of a degree in Built Environment or engineering is required.
• Postgraduate in Built Environment and/or Civil Engineering will be an added advantage.
• Professional registration within Built Environment i.e ESCA is required.
• 5- 8 years’ proven and relevant experience in public sector planning and public programme implementation with at least 5 years Senior Management experience.
• Experience with programme management preferably in the public sector is required
• Knowledge, insight and experience of the public sector and built environment development is preferable
• Knowledge of legislation and policies regulating the public sector and the built environment development
• Management and communications/ negotiation skills
• Ability and willingness to travel extensively

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Key Performance Areas:
Strategic Management

• Provide required and relevant information, insights and influence to the Regional strategic planning process
• Participate in finalizing the strategic plan and vision.
• Define targets and strategies for teams to implement in support of the achievement of the Regional strategic objectives.
• Participate in the develop provincial operational plans to facilitate achievement of the overall HDA strategy.

Contract Management (management of MTOPs and other SLAs)

• Manage development of operational plans and capacity requirements to implement contracted work in terms of HDA strategy.
• Manage optimal utilisation and mobilisation of resources across other organs of state (province, municipalities and other public bodies)
• Work within the agreed protocol/agreements with the provinces or local authorities.
• Support and advise functionaries in respect of their operations and interface with the province/ municipalities and ensure coordination across the functionaries.

Stakeholder Engagement and Consultations

• Network with relevant role-players and make appropriate contact with public sector organisations.
• Identify and explore possible new work opportunities with partners in the province and existing clients.
• Align work opportunities to the HDA strategy as well as role and function of Provincial office.
• Gather relevant information (key decision-making processes, strategic choices and timing of priorities).
• Promote the HDA function, mandate and role through delivering presentations and representing the HDA as well as addressing queries on the HDA services offering.
• Consult with the relevant public sector bodies to identify areas of mandate alignment (to inform the structuring of operational programmes and plans).
• Establish processes to ensure full, end-to-end coordination between all involved parties.
• Troubleshoot and unblock issues affecting execution of HDA work and services.

Provincial Programme Management (multiple provincial offices)

• Manage overall support to ensure the effective functioning of the HDA services in the province.
• Establish clear, written and explicit work processes and procedures and set up systems and methodologies to monitor the execution and performance of work of all staff.
• Review work processes and recommend corrective actions/improvements enhancing the performance and effectiveness of the Programme.
• Manage control of quality and quantity of work performed, guide the team and carry the overall responsibility for the task fulfilment as per the operational plan.
• Manage that the operation support plan and programme for the work includes and addresses:
• Detailed Project Plans and necessary and satisfactory project procedures are established to direct all project work in order to maintain timely execution and quality of work.
• Results are compiled, documented and forwarded to in required format, quantity and quality, and ensure timely and correct presentation and explanation of results.
• Risks are proactively managed.
• Progress review and coordination meetings are held regularly with key project team members, and other project stakeholders.
• Progress is diligently monitored and that bottlenecks and related issues are proactively tracked.
• Costs are properly and orderly tracked, and maintained within approved project budgets.
• Project schedules are followed and deadlines are met.

Financial Management

• Develop the budget required for the programme.
• Manage expenditure against budget.
• Manage procurement in line with the relevant policies and procedures.
• Address any anomalies in spend and budget.
• Report on financial performance of the programme.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.
• Manage risks and address issues as they arise.

Compliance Management

• Manage implementation of work within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others in order to ensure their compliance with policy and governance. procedures.
• Identify areas of non-compliance and implement corrective action.

Qualifications and Experience

• Relevant Degree or equivalent qualification in the built environment and civil engineering.
• Postgraduate Diploma in Built Environment and/or Civil Engineering will be an added advantage.
• At least 5 – 8 years’ experience in public sector including 3 years Senior Management experience.
• Professional Registration i.e ECSA will be an added advantage.
• Knowledge of legislation and policies regulating the human settlement sector and the intergovernmental relations environment.
• Knowledge, insight and experience of the public sector human settlement environment
• Ability and willingness to travel

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Key Performance Areas:

Building Inspection

• Complete inspections according to schedule and plan.
• Check building is being constructed on correct erf.
• Check layout of unit / house is according to the approved plan and is orientated correctly.
• Ensure foundation is laid out correctly.
• Ensure foundation is cast according to specification and that contractors Engineer signs off the foundation.
• Inspect house / building to ensure it has been constructed according to the required specification e.g. Brick force used correctly, roofs tied down correctly, two coats of specified paint applied correctly.
• Check all walls, windows and doors are installed straight and meet specifications.
• Check all plumbing and electrical work is installed as per approved plan, works and is compliant.
• Ensure houses / units meet all quality standards as agreed by Project managers and NHBRC.

Civil Works

• Performs inspections of road works, storm drains, water & sewer mains and other services.
• Ensure that work complies with standard specifications, detailed plans and standard practices.

Service Provider Liaison

• Identify issues and proactively resolve these with relevant contractors and service providers.
• Coordinate with NHBRC regarding non compliance or issues identified by them.
• Resolve non compliance and quality issues with contractors in a proactive and effective manner.
• Monitor and ensure service provider integrity in all issues and matters.

Administration

• Schedule and plan inspections in conjunction with project managers.
• Conduct inspections according to schedule.
• Input information from inspections accurately and completely.
• Complete comprehensive checklists for each house / unit inspected.
• Prepare and keep accurate records for preparation of regular weekly and monthly reports.
• Draft reports as required: weekly reports, monthly reports, quarterly reports, and any other Adhoc reports when and if requested.
• Plan and participate in meetings.
• Develop and maintain an appropriate filing system of all inspection documentation.
• Investigate and report on complaints and enquiries as required.
• Recommend for works to be signed off by Project Manager as complete.

Snugging

• Establish and monitor deadlines for completion of work.
• Complete final snagging of units prior to sign-off.
• Complete de-snagging of units.
• Sign off completion of handover documents once all snags and issues are resolved.

Qualifications & Experience

• Matric or equivalent qualification.
• Relevant Post Matric certification / National Diploma in Civil or Building or Architecture.
• Ability to read, interpret, understand and manage building plans to ensure construction is aligned and compliant.
• Knowledge and ability to ensure compliance of plumbing and electrical requirements in building.
• Having a working knowledge of health and safety legislation.
• 2-3 years experience as foreman and / or Clerk of Works essential.
• 5-10 years experience in large scale low-cost housing construction environment. A minimum of 3 years of this experience must be in a quality construction management capacity
• Drivers license.
• Computer literacy in Microsoft Outlook, Excel and Word.