Positions Available at Trafalgar Property and Financial Services

Duties and Responsibilities

• Daily management of trust funds and investment funds
• Ensuring that all complexes within the portfolio are insured and premiums are paid on time
• Continuous enhancement of knowledge of SA property laws
• Ensuring that compliant contractors are servicing the complexes and are paid timeously
• Awareness of all transfer of units within the portfolio and management of same
• Facilitating collection procedures and reporting to trustees and debtors and cash management
• Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
• Ensuring all complex documents are archived as well as correctly filed within the company database
• Preparation of general meetings in line with the Sectional Title Act and compliance with usage of standard documentation and notices as approved by the company
• Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
• Statutory notice compliance and awareness of quorum requirements relevant to meetings
• Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
• Ensuring compliance of statutory requirements for all complexes
• Accountable of internal audit score and closure of outstanding gaps identified on action log
• Management of support team processes

 Minimum Qualifications required by the position:

• Tertiary qualification graduate (ideally commerce, law, finance, property studies)

 Minimum Experience required by the position:

• Min 5 years’ experience in Property Management, specifically sectional title management and is familiar with the Sectional Titles Act.
• Computer literate (MS Office)
• Effective verbal and written communications skills
• Conflict management skills
• Excellent Project management and time management skills
• Sectional Title Scheme Management Certificate will be advantageous
• NQF level 4 Real Estate qualification would be advantageous
• Must have dedication and an excellent sense of customer service.
• Driver’s license and reliable transport

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Minimum experience required:-

• Matric
• Valid Drivers License. 
• At least 3 years’ experience as a Bike Driver.
• Good communication skills
• Deadline driven

 Responsibilities include:

• Clear criminal record.
• Delivery letters/statements to the various buildings.
• Friendly personality.
• Collection of postage.
• Ad hoc duties

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The candidate must be:

• Computer literate
• Willing to work under pressure,
• Added advantage in previous Sectional Title experience.

The responsibilities for the ST Community Scheme Administrator listed in summary but not limited to, includes:

• Assisting the ST Community Scheme Manager.
• Typing of correspondence and minutes.
• Typing of correspondence to trustees and owners.
• Liaising with Chairman and Trustees in the absence of the Community Scheme Manager.
• Assisting with the preparation of monthly packs for the chairman of the Body Corporate.
• Ensuring all information is kept up to date on inhouse systems.
• Logging insurance claims.
• Assisting with maintenance issues.
• Management of emails (continuous correspondence with clients within 24h turnaround time).
• Ensuring invoices are authorised and paid timeously.
• Drafting Annual General Meeting notices and meeting prep.
• Assist with completing AGM workflows after AGMs.
• Submit CSOS Annual Returns after AGMs.
• Other administrative duties.