Job Vacancies at UMALUSI

Main Duties:

• Management of the SCM processes.
• Provide guidance and direction on SCM matters to Umalusi management and employees.
• Development and Management of Umalusi’s demand and procurement plan demand, acquisition and contract management.
• Monitor performance against set targets.
• Monthly and quarterly reporting on procurement activities and expenditure.  
• Management of the Central Supplier Database processes.
• Coordination of requests and proposals from the various units.
• Ensure compliance with procurement policy and Treasury Regulations.
• Ensure all procurement within Umalusi comply with the relevant legislation (e.g. PFMA; PPPFA; PPPFA Regulations; BBBEE; National Treasury Instruction Notes, etc.)
• Keep abreast of developments within the Public Sector on SCM matters.
• Develop and implement Supply Chain Management Policies and Procedures in line with the relevant legislation (e.g. PFMA; PPPFA; PPPFA Regulations; BBBEE; National Treasury Instruction Notes, etc.)
• Conduct SCM training to the staff.

Requirements

Requirements:

• 3-year post-matric qualification in Supply Chain Management.
• At least 5 years of supervisory experience in Supply Chain Management.  

Required Skills:

• Excellent writing and verbal communication skills, and the ability to liaise at all levels within a public entity.
• Computer literacy with sound knowledge of the full MS Office suite.

 Additional Advantage:

• Postgraduate qualification in Supply Chain and Procurement Management will be an added advantage.
• Extensive knowledge of supply chain management in the Public Sector.
• Ability to manage and oversee procurement and tendering processes.
• Knowledge of legislation governing the procurement of goods and services in the Public Sector.
• In-depth knowledge of the principles espoused by the PFMA; PPPFA; PPPFA Regulations; BBBEE.
• Good stakeholder relations and willingness to work co-operatively in a team.

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Duties:

• Develop and monitor the enforcement of quality assurance of assessment policies, examination policies and regulations to ensure credible internal assessment and examinations for technical and vocational qualifications registered on the General and Further Education and Training Qualifications Sub framework (GFETQSF)
• Coordinate the moderation of examination question papers
• Coordinate the moderation of the conduct of Integrated Summative Assessment Tasks (ISAT) and the moderation of the reviewed ISAT/PAT
• Coordinate the moderation of the conduct of Internal Continuous Assessment (ICASS)
• Coordinate the verification of marking for all examination cycles
• Develop reports on all the quality assurance of assessment processes
• Build and maintain stakeholder relationships to ensure the implementation and management of the quality assurance of internal and external assessment processes in the Technical and Vocational Education and Training sector.

Requirements:

• An appropriate recognised 3 or 4 year higher education qualification and a teaching qualification
• At least 3-5 years’ experience as an educator in the technical and vocational education and training sector, and 3 years managerial experience in education
• Extensive knowledge of and insight into curriculum and assessment policy and legislation relating to Technical and Vocational Education and Training (TVET) sector
• Knowledge and understanding of Umalusi legislative mandate
• Experience in teaching and assessment of the National Certificate (Vocational) Level 4
• Knowledge and experience in the quality assurance processes and procedures for national examinations and assessment practices
• Computer literacy
• A valid driver’s licence
• SACE registration. 

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Main Duties:

• Manage payroll (weekly and monthly) and records administration functions, including salary processing, employee records management, leave administration, terminations, and benefits administration in line with organisational policies and the applicable legislative framework.
• Oversee the accurate and timely preparation, verification, reconciliation, and submission of payrolls, ensuring compliance with the tax legislation and other statutory requirements.
• Ensure effective maintenance, security, and integrity of employee personnel files, HR documentation, and electronic records systems.
• Draw up and oversee the implementation of the annual payroll and records administration sub-unit’s plan and budget, and report on expenditure and progress.
• Ensure the smooth running of internal controls, and compliance processes.
• Oversee the continued maintenance and improvement of payroll and records administration operations, including workflow optimisation and process standardisation.
• Manage sub-unit operations and ensure compliance with legal and regulatory requirements such as SARS, GEPF, UIF, COIDA, and other statutory bodies.
• Provide advice to Line Managers and employees on payroll matters, remuneration processes, leave application, policies and compliance with legislation.
• Participate and provide payroll and records administration inputs in organisational strategic plans, audits, and operational planning processes.
• Identify, manage, and mitigate risks related to payroll, benefits administration, and personnel records.
• Develop and implement payroll controls, records-management standards, and retention schedules in line with the National Archives and organisational requirements. Communicate and inform employees of relevant payroll and records administration policies, procedures, and updates.
• Develop, review, and implement payroll and records administration policies.
• Conduct self-audits and internal checks on payroll and records administration processes to ensure accuracy and compliance.
• Any other payroll and records-administration-related task or assignment allocated to the Manager.
• Compile and, where required, review inputs for the quarterly reviews and annual report submissions.
• Interact with internal and external auditors and attend to all information requests and any formal findings.

Requirements:

• A 3-year post-matric qualification (NQF level 7) in Human Resource Management/Industrial Psychology or related field.
• 5 years’ experience in the Human Capital Management field, including proven payroll management experience, along with 5 years of supervisory experience.

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Main Duties:

• Manage recruitment and training & development functions, including organisational development support, full recruitment processes, employment equity, performance management facilitation, labour relations support, wellness coordination, skills development, and induction programmes.      
• Lead end-to-end recruitment processes, including workforce planning, advert drafting, shortlisting coordination, competency assessments, verification checks,  and ensuring fair, EE-aligned, auditable recruitment practices.
• Maintain governance documentation for all recruitment processes (sifting reports, minutes, selection reports).
• Oversee the Workplace Skills Plan (WSP), Annual Training Report (ATR), and conduct training needs analyses.
• Oversee induction and succession/talent development initiatives.
• Manage the sub-unit’s annual operational plan and budget, and report on progress, expenditure, and compliance.
• Ensure effective functioning of HCM committees related to recruitment, training, and employment equity.
• Oversee operational improvements in recruitment and training systems, processes, and compliance.
• Ensure adherence to Human Capital Management legislation.
• Provide advisory support to Line Managers and employees on recruitment, training, skills development, and policy compliance.
• Contribute HR inputs to organisational strategic plans and operational planning.
• Prepare management reports (vacancy reports, recruitment turnaround times, training expenditure).
• Support talent management and retention strategies to attract, develop, and retain employees.
• Develop, review, and implement policies related to recruitment, training, and performance management.
• Conduct internal self-audits and support external audits on recruitment and training processes.
• Perform any other human capital–related tasks allocated to the Manager.
• Manage and maintain the organisational staff establishment. 
• Compile and, where required, review inputs for the quarterly reviews and annual report submissions.
• Interact with internal and external auditors and attend to all information requests and any formal findings.

Requirements:

• A 3-year post-matric qualification (NQF level 7) in Human Resource Management/Industrial Psychology or related field.
• 5 years’ experience in the Human Capital Management field, along with 5 years of supervisory experience.