Receiving Clerk at Engen

What you’ll have done before:

Baseline:

• NQF Level 6 (National Diploma in Warehouse and Transportation)
• Must have operational experience in: SAP Knowledge of Extended Warehouse Management system  (EWMS)  Store 
• Knowledge:- In depth knowledge of dispatch function.
• Experience 2-3 years in dispatching role 
• Above average computer skills (word, excel, outlook)
• Working knowledge of applicable handling and loading methods of product on trucks.

Advantageous:

• NQF Level 7 (Warehouse and Transportation)
• Working knowledge of supply chain logistics
• Lube product range knowledge
• Understanding of Engen’s internal policies and procedures
• Basic knowledge of export operations and documentation.
• Basic knowledge of Bulk loading and documentation

What you’ll be doing:

KEY ACCOUNTABILITIES 

PREPARE FOR STOCK RECEIPT

• Monitor requirements to receive stock are understood and the necessary actions are taken. Reference to Receiving procedure and SAP processes.
• Check differences between product requirements is applied to ensure readiness for stock receipt. 
• Monitor quality checks and quantity are done for all incoming products before storing. Reference Quality Management (QM) procedure

RECEIVE STOCK

• Ensure receipt of stock and physical stock reconciliation process is understood. 
• Deliver Timeous receipt.
• Check no stock outs are experienced by depots and customers. 
• Manage physical delivery and receiving product documentation are present, completed and correct. 
• Capture delivery information and record it in system relevant documentation and kept on file with relevant stock count documents. (Parts separation).
• Verify actual product received correlates with delivery documentation. 
• Monitor any discrepancy accounted for as per prescribed procedure.  
• Confirm SAP transaction is used to enter stock on hand.
• Explore product quality is checked against appropriate specifications.
• Process all stock transactions in core information system.
• Do spot checks through the system for incoming products.
• Report daily reconciliation of any discrepancy.

PROCESS ORDER RECONCILIATION (HIGHBAY OPERATION)

• Verify that the stock is correct.
• Confirm daily process order between plant and DC.
• Provide information to relevant stakeholder regarding process order investigation.

STOCK COUNT

• Conduct stock counts and record details as per company procedures. (Reference, Stock Count Procedure).
• Stack product correctly and neatly. 
• Balance physical and theoretical stocks. 
• Minimize variances investigated and unaccounted losses.  
• Utilize Comparison reports between SAP and ISA. 
• Deliver timeous receipting of packaged products.
• Ensure accurate stock count and minimum variance between SAP and ISASTORE by ensuring that all products are checked, bar-coded and stored in line with guidelines. 
• Maintain an accurate register of material produced and transferred from the Plants. 
• Check that all storage locations are counted and make sure all materials have been finalized and properly posted.  

Key Accountabilities Continued:

STAKEHOLDER MANAGEMENT

• Maintain and develop Sound business relationships, customer relationships and maintain Support provided to key service providers Support provided to internal stakeholders

OBSERVE GENERAL HSEQ ON SITE

• Ensure PPE (Personal Protective Equipment) is worn where appropriate as per HSEQ standard and risks of failure to wear PPE understood and explained.  
• Carrie replacement of PPE out as per procedure. 
• Monitor on-site induction process is applied to ensure HSEQ requirements are adhered to for all persons entering operational areas.  
• Conduct risk assessment conducted on any situations that may constitute a threat to health and safety in the operational environment. 
• Check container doors closed and opened in a safe manner to avoid injury from loads that may have moved.
• Report all incidents, fire and hazards daily, and documentation completed.
• Verify that action to reduce these incidents is understood and actioned.
• Assistance is provided on investigation into all incidents and near misses. Root cause of incidents determined and actioned. 
• Identify audit findings and non-conformances in the DC and surrounding area identified and actioned. 
• Adhere to housekeeping standards.
• Utilize fire equipment and follow fire procedures.
• Follow evacuation procedure in the event of the fire alarm being triggered and appropriate assembly points are utilized as per procedure, fire drills carried out during normal operations according to procedure and lay down frequency.

UTILISE FIRE EQUIPMENT AND FOLLOW FIRE PROCEDURES

• Ensure evacuation procedures are followed in the event of the fire alarm being triggered and appropriate assembly points are utilized as per procedure, fire drills are carried out during normal operations according to procedure and lay down frequency.
• Identify that all appropriate firefighting equipment are available on site.
• Monitor firefighting equipment are utilized when necessary. Flameproof equipment is utilized when necessary as per procedure. 
• Confirm procedures are followed in the event of the fire alarm being triggered and appropriate assembly points are utilized as per procedure. Fire drills carried out during normal operations according to procedure and lay down frequency.