Recent Job Openings at Bidvest International Logistics

Qualifications & Experience

• Matric / Grade 12 Diploma
• Tertiary qualification in cross border trade , international freight and/or customs procedures would be an advantage
• At least 7 years experience in the Freight Forwarding / Logistics Industry
• Abnormal freight experience is a minimum requirement
• Project shipment experience is a minimum requirement
• Tender Management experience is a minimum requirement
• Handling Complex project shipments and complete projects from start to end is a minimum requirement. 

Key Responsibilities

Estimate / quote submission

• Meet with client or understand RFQ from client
• Obtain estimates from service providers
• Vet service provider service offering
• Ensure costs are correct and in line with client requirements
• Estimate submission and clarification to the prospective client
• Follow up with client on potential business
• Obtain order confirmation from client if successful

Planning

• Commence project schedule /tracking report
• Identify potential risk areas
• Identify and arrange urgent permits required for abnormal loads
• Align all of the above with client expectations
• Identify contingency plans
• Revisit tender if scopes are added or removed
• Ensure we keep client and service providers informed of vessel details and activities

Execution

• Ensure expectations / deliverables are achieved
• Tracking report updated as required
• SLA’s with service providers enforced and improved
• Scope creep monitored and addressed with client
• Billing to client within contract scope
• Issuance of profit and loss per file
• Update Cargowise timeously
• Frequent visits to ports to maintain and improve current relationships
• Weekly visits to the ports to obtain potential new leads and opportunities.

Manage Projects

• Update of shipping plan and details
• Appointment of service providers, change when/if necessary
• Remain within the Projects budget. Should there be deviations, communicate this to client and keep written record
• Manage service providers and all stakeholders throughout the project
• Quality check of invoicing based on contract
• Control deliverables to ensure milestones are reached.

Reporting

• Weekly / daily reporting to client
• Monthly reporting to Project Manager of volumes
• Weekly / Monthly submission of Profit and losses.

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Qualifications & Experience

Qualifications:

•  Matric
• Tertiary education will be advantegeous

Experieence:

At least 2 years experience in Forwarding/ Clearing.  A sound knowledge of seafreight, import procedures and documentation.
Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.          

Key Responsibilities

• To ensure ongoing receipt of indents and capturing of all indents on Cargo Wise and monitoring of indents via e-mail / Cargo-Wise                             
• Check and follow through on RCG process
• Monitor the document flow , create file and load relevant documents onto CW
• Ensure there is close liaison  and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's , charges, etc and arrange for groupage container unpacks
• Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties                                 
• Assist on correcting and updating order management on CW
• Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed  to Import department  and outside agent timeously
• Ensure shipment / Consols are pre-captured at all times and ANF's are sent out no later thank 5 working days prior to vessels arrival 
• Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid 
• Monitor and ensure detailed Forex exposure advised to Head Office daily
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements.
•  Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit
• Prepare statement of charges
• Authorize release of shipments subject to the validity of negotiable documents and payment of our charges
• Ensure pro-forma invoices are completed prior to eta
• Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes
• Assist other Controllers where required based urgency, backlogs and staff shortages
• FQMS queries 
• Rejections from Entries