Recent Jobs at Marvel Placement Consultant

Receptionist

• We are seeking a dynamic and professional Receptionist to join our team in Elarduspark, Pretoria.
• The ideal candidate will provide front-desk reception services for the group, maintain stock inventory control, assist with basic administrative duties, and offer support to our recruitment division by typing CVs and generating leads. The role is essential in ensuring the smooth running of day-to-day operations.

Minimum Requirements

• Minimum Matric (Grade 12)
• 1+ years of reception or administrative experience in a similar role.
• Own vehicle and Valid Driver’s License

Skills:

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to multitask and prioritise workload effectively.
• Strong organisational skills and attention to detail.
• Experience in inventory control is a plus.

Roles and Responsibilities

Reception Duties:

• Greet and welcome visitors with a positive, helpful attitude.
• Manage incoming phone calls, direct calls to appropriate staff, and take messages.
• Handle general inquiries and provide information about the company’s services.
• Maintain the reception area to ensure it is tidy and presentable.

Stock Inventory Control:

• Manage stock levels of office supplies, stationery, and other consumables.
• Track and record stock usage, ensuring adequate supplies at all times.
• Conduct regular stock takes and provide monthly stock reports to management.

Basic Administration:

• Perform general administrative tasks such as filing, scanning, shredding and copying documents.
• Handle incoming and outgoing correspondence, including mail and deliveries.
• Manage bookings for meeting rooms and organise refreshments.

Assisting Recruitment Division:

• Provide administrative support to the recruitment team.
• Type and format CVs for candidates, ensuring accuracy and professional presentation.
• Assist in generating leads for recruitment team.

General Office Support:

• Assist with the preparation of reports, presentations, and other documentation.
• Support other departments as required with administrative tasks.
• Run errands according to the company's needs.

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Procurement Coordinator/Construction Coordinator

• Our client is a full-service Construction company that specialises in building luxury homes.
• They are looking to hire a dedicated Procurement Coordinator / Construction Administrator who has at least 2 years of experience working in the construction industry, an architectural firm, or a design company. The ideal candidate for this role will possess a solid understanding of procurement processes within the construction sector, as well as proven experience in coordinating various aspects of construction projects.

Minimum Requirements:

• Matric Certificate.
• Vehicle and valid Driver’s License.
• Minimum of 2 years of experience at a construction company or relevant field.
• Familiarity with interpreting architectural plans and understanding construction Jargon.
• Essential: Knowledge of Microsoft Office Suite.
• Advantageous: CAD, BuildSmart or any construction industry software (Gantt charts, etc.)

Roles and Responsibilities:
Building Site Orders:

• Receive and sort orders from building sites.
• Compare orders with budgets in Bill-of-Resources / Bill-of-Quantities.
• Issue purchase orders and coordinate with the admin team.
• Communicate purchase orders to drivers and suppliers, arrange delivery, and follow up on orders.
• Negotiate better prices and faster deliveries with suppliers.

Building Site Procurement:

• Source specialised building materials and finishes for projects.
• Verify quotations against building plans and allowances.
• Adjust orders based on quality feedback for building materials.

Project Proposals & Tenders – Costing:

• Obtain quotations from sub-contractors and suppliers for tenders.
• Verify quotations against building plans and allowances.
• Submit quotations to the Quantity Surveyor for tender compilation.

Project-Related Documentation:

• Prepare client contracts for signing.
• Prepare documents for NHBRC submission.
• Compile site commencement documents.
• Track site instructions and variation orders.

Sub-Contractor & Supplier Contracts Management

• Ensure sub-contractor contracts are properly drawn up, signed, and filed (both electronically and hard copy).
• Ensure supplier designs and quotations are signed off by relevant parties and filed.
• Assist the Project Manager with ad hoc duties and planning of orders according to Gantt charts.

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Minimum Requirements

• Essential: Matric.
• Relevant qualification in Paralegal Studies or Secretarial Studies.

Experience working on the following software:

• Microsoft Office Package (Specifically Excel)
• Caselines
• Court Online
• Ghost Practice
• Essential: Minimum of 3 years of experience within a similar role.

 Roles and Responsibilities

• Prepare various legal documents such as notices of motion, affidavits, set-downs, writs of execution, briefs to counsel, and correspondence.
• Utilise and manage platforms such as Case Lines and Court Online proficiently.
• Handle the delivery and processing of legal documents including applications, court orders, and writs of execution.
• Demonstrate knowledge and experience with court procedures.
• Oversee and coordinate tasks among the junior secretary, financial candidate, and other team members, reporting directly to Management. This role requires taking a leading position to ensure that daily operations are carried out timely and to departmental standards, effectively supporting Management.
• Maintain a diary for tracking the issuance and servicing of writs of execution.
• Direct the financial officer to collect capital and interest from the RAF, handle execution matters, and other related tasks.
• Instruct the financial officer to prepare and dispatch statements of account.
• Guide the financial officer in making necessary payments.
• Direct the financial officer to perform reconciliations on files.
• Communicate with cost consultants and keep a diary for following up on bills of cost.
• Upload all pertinent documents onto the client’s system and Ghost Practice (GP).
• Update and maintain departmental reports as required.
• Manage the scheduling of appointments.
• Engage with clients and respondents solely on instructions from Management.
• Perform typing and dictation duties as needed.
• Organise both physical and electronic files efficiently.
• Ensure all work is saved on Ghost Practice (GP), supervising the junior secretary’s compliance as well.
• Provide general support to Management as required.