Recruitment Vacancies at Omnia (Pty) LTD

Qualifications

• Grade 12
• Diploma in Administration (Preferable).

Experience

• Experience within a multi tasked administrative role

Duties

• Assist operational department with vendor onboarding.
• Capture purchase orders and ensure that invoices on purchase orders are received, invoiced and captured on time.
• Reconcile and ensure the accuracy of the Transporter account.
• Manage front desk operations, greeting clients, and directing inquiries to appropriate departments.
• Reconcile monthly expense claims.
• Reconcile monthly E-Wallet for sites.
• Handle incoming calls and scheduled appointments with a professional and friendly demeanour.
• Maintained a tidy and organized reception area.
• Handling of all courier functions.
• Organizing all work functions and courses.
• Provide ad hoc reports as requested.
• Maintain a high level of professionalism and confidentiality.
• Plan meetings and take detailed minutes.
• Make travel arrangements and reservations for management.
• Provide Administrative support to SHEQ.
• Record Keeping and filing for Audit purposes.
• Provide Ad-hoc support when needed.

Job Competencies

• Proficiency in MS Office Suite (Excel is a must).
• Excellent written and verbal communication.
• Strong administration skills coupled with meticulous attention to detail.
• Effective time management skills with the ability to multitask and follow through on duties.
• Ability to work effectively under pressure.
• Responsibility and accountability.

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Qualifications

• Relevant Bachelor's Degree or equivalent

Experience

• 5 years demonstrated experience in Administration
• 3 years demonstrated experience in People Management

Duties

• Develop a team structure that guarantees optimal service delivery
• Manage the administration team’s activities by scheduling work assignments, setting priorities, and directing the work of subordinate to improve transaction throughput
• Developed skillsets and high-performance employee's through mentoring, technical and business training, and challenging assignments that build confidence and demonstrate the team's ability to make significant contributions to the business.
• Develop measurement criteria to ensure that the administration teams comply with the defined processes and systems and continuously monitor their compliance
• Manage quality control processes related to master data, ensure compliance with relevant policies and procedures, and the quality an accuracy thereof.
• Develop standard weekly/monthly/annual management reports to enable business decision making and customise these whenever requested by management.
• Develop exception reports to highlight data inconsistencies and implement relevant corrective measures
• To effectively manage assets ,office, facilities and administrative assets through the asset management life cycle from asset needs identification to acquisition, usage and retirement.
• To audit and report on the effective utilisation of BME's assets, office, facilities and administrative assets, and recommend improvement areas to ensure return on investment.
• Manage all administrative functions including credit application and approval processes, debtor management and stock control process.

Job Competencies

• Ability to present information in a consistent, organized and accurate way
• Demonstrated ability in coordinating multiple administrative deliverables across geographic areas, driving process adherence and systems adoption while conforming to company policies
• Proven ability to work effectively cross-functionally
• Ability to communicate in both a verbal and written manner and work effectively across all levels
• Ability to solve problems and make decisions
• Proficiency in MS Office (Word, Excel, and PowerPoint)
• Omnia System Proficiency 

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Qualifications

• Matric (Maths and Science)
• N2 or N3 Engineering
• Trade Specific Artisan (Red Seal) - Instrumentation

Experience

• 2-5 Years’ Experience in a Maintenance Environment as an Artisan Manufacturing environment experience

Duties

OHS Act Compliance:

• Ensure Statutory compliance

Responsible for MTBF:

• Execution of PPM & Strategic maintenance work
• Execution of PPM and Strategic Maintenance Inspections
• Strategic fault finding
• Spares Procurement or Usage
• Down time and incident reporting on strategic equipment
• QC for PPM:
• Over inspections
• Manage the Schedules for PPM
• PPM QC Feedback

5S:

• Drive 5S principles

Job Competencies

Knowledge

• Omnia orders and job card systems
• DeltaV DCS and Rockwell PLC and networking.
• PLC programming and networking
• Typical networks used in instrumentation – Profibus, ProfNet, Ethernet and HART
• Good knowledge (Fault finding, commissioning, inspection, replacement and setup) of Pressure measurement, Analytical measurements, Flow, Temperature and final control elements instrumentation.

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Qualifications

• Relevant Tertiary Qualification
• Related experience in sales, marketing & distribution in agriculture industry

Experience

• 5-10 year’s Sales experience
• 3 years’ experience in Senior Role

Duties

Regional sales target achievement 

• Planning of sales operations with wherewithal, people, finance, technology, tools, for target achievement
• Identify and timeously  find solutions to  reach agreed targets; considering national market and customer trends, buying patterns, competitor offerings, etc.

Engaged and loyal client portfolio 

• Identify, redirect and recommend, facilitate action for value adding services and products based on client needs.
• Build relationships with key clients and support representatives in building relations with clients.

Enabled sales force 

• Upskill Sales force with all the relevant knowledge & skill to enable delivery.
• Ensure a motivated sales force that drives for results and service excellence
• Work collaboratively with other stakeholders to foster a culture of continuous process improvement
• Evaluates Performance against plans and decide on corrective action to enhance the unit’s performance in support of Sales objectives, including continuous improvement of existing people, process, technologies, and systems.
• Maintain professional standards within the team. 

Manage Safety & Mitigate Risks 

• Systems in place for early identification of non-performance.
• Processes in place to ensure compliance with all policies and procedures, deadlines, legal requirements and codes of ethics.

Job Competencies

• Planning and organising
• Sales and Marketing knowledge
• Problem-solving
• Analytical skills
• Interpersonal relations
• Written and verbal communication
• Assertiveness
• Critical thinking
• Decision-making skills
• Environmental scanning in relation Sales and Marketing in the region
• Self-confident
• Service excellence orientation\Tenacity
• Target and delivery focused
• Innovation
• Socially confident
• Influencing and Persuasiveness
• Stress resilient
• Negotiation skills
• Communication
• Attention to detail

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Qualifications

• Relevant tertiary qualification
• Related experience in production environment within Agriculture sector

Experience

• Plant manufacturing People Management (management of a team)
• Plant Management
• Extensive Maintenance/ Process
• Management experience in a manufacturing environment
• 3 years’ experience in Senior Role

Desired experience:

• Fertilizer experience
• Lean manufacturing experience
• Exposure to more than one process

Duties

• To implement objectives in the Production and Supply Chain environment to ensure optimal and efficient operation of assets nationally
• To oversee production process from input to output stage through liaising with relevant stakeholders to ensure uninterrupted operations.
• To manage rand per ton contribution to reduce cost of goods sold (COGS).
• To minimize risk through managing and implementing Safety, Health, Environmental and Quality (SHEQ) objectives.
• To produce products in alignment with production targets to ensure plant efficiency.
• To recruit, develop and retain talent to ultimately optimize business results.
• To optimally manage and use utilities to drive business efficiencies.
• To integrate new business activities with site operations nationally.
• To plan and execute projects as planned in order meet the objectives of the organisation.
• Identify process optimization opportunities and enhance productivity.

Job Competencies

Job related knowledge

• Relevant Legislation (i.e. SHEQ, Labour Relations)
• Asset care and management
• Functional knowledge of ISO standards

Job related skills

• MS Office
• Written and verbal communication skills
• Presentation skills
• Managing diversity within a team
• Ability to conceptualise ideas
• Strategy development
• Financial management and control
• Ability to participate within various teams
• Coaching and mentoring