Secretary REF NO: CSD/32/35/26 at South African Department of Defence

REQUIREMENTS :

• Knowledge of MS Word, Excel and PowerPoint. Typing skills. Language proficiency in English (written and verbal). Analytical and innovative thinking as well as problem-solving skills. Excellent Interpersonal Skills. Sound organisational skills.
• High level of reliability. Ability to act with tact and discretion. Good people skills. Ability to do analyse documents and situations. Excellent secretarial skills. 

DUTIES :

• Provide a Secretarial Support Service to Deputy Chief of Staff SANDF (DCOS). Receive telephone calls and refers the calls to the correct role. Record appointments and events in the dairy of the DCOS. Operate office equipment like fax and photocopying machine. Liaises with travelling agencies to make travelling arrangements for DCOS.
• Processes travel and subsistence claims for DCOS. Arrange meetings and events for DCOS. Book venues, invites role player, organise refreshments and set up schedules for meetings and events. Process all invoices that emanate from activities of the work of the DCOS. Records basic minutes of the meetings of the DCOS.
• Draft routine correspondence and reports. Establish and maintain filing system in the office of the DCOS. Administers matters like the leave for the DCOS. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the DCOS to prepare for meetings.
• Manage the correspondences in and out of the DCOS’s office. Ensure that documents submitted for the DCOS’s approval adhere to set norms and standards. Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director. Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.