Careers at Distell

Purpose Of The Position
The purpose of this position is to perform problem solving tasks in an automated AP environment where transactional processing and administrative support is of critical importance. The role includes extracting and creating stats for KPIs, processing payments, reviewing unpaid invoices and conducting vendor invoice age analysis, as well as completing and performing vendor reconciliations.

Key Performance Areas Include, But Are Not Limited To

• Proactive risk identification, mitigation and management
• Ensure compliance to Procure to Pay policies, procedures and contracts
• Readsoft - Verify and Optimization of vendors; Utilise Dashboard; Verify & Optimize tracking.
• Processing invoices through ReadSoft (Verify Invoice (OCR), monitor and manage documents in PD for AP, resolve failed workflows, resolve PO exceptions (missing GR, Price /Quantity mismatch) Resolve FI and Form approval issues and Duplicate check)
• Prepare monthly reconciliations for all applicable ledger accounts and resolve all items not reconciled
• Provide relevant and administrative support to business to ensure achievement of objectives
• Vendor Invoice Age Analysis
• Review unpaid invoices
• Extract/create Stats for KPIs
• GRIR analysis and resolving of queries
• Perform effective query resolution and escalate where unable to assist or resolve
• Optimize and improve systems and work processes to drive productivity and reduce cost.
• Participate in benchmarking and process improvement initiatives to improve controls and make processes more effective/efficient.

The successful candidate must have the following qualification, skills and experience:

• Relevant tertiary qualification in Finance
• Minimum 1-3 years accounts payable or general accounting experience which includes experience in Creditors Function in FMCG company
• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Knowledge of relevant accounting software
• Experience in the following technologies is a requirement: SAP
• Knowledgeable/experience using purchasing systems, (Readsoft/Coupa), MS Word, Excel, PowerPoint and Outlook
• Strong Accounting skills
• Ability to maintain good Vendor Relationships PC Proficiency
• Strong Data Entry Skills General Math Skills
• Strong customer service and team orientation
• Ability to organize, prioritize, and accomplish multiple tasks rapidly with attention to detail
• Ability to gather, analyse, interpret and present relevant quantitative and qualitative data

Closing Date: 26th, May 2022

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Purpose of the Position

To effectively handle the administration and financial function, within the branch and the completion of all reasonable tasks to ensure the operational efficiency of the branch. The successful applicant would also assist and support Distell’s endeavour to create superior customer service.

Key performance areas include, but are not limited to:

• Effectively manage the daily administration function within the Distribution Centre
• Assist and support managers with Purchase requisitions, goods receipt process, purchase orders and all procurement related admin
• Ensure the correct issuing and management of Petty cash
• Ensure that the ISO 9001:2015 documentation is maintained and applied correctly
• Responsible for the co-ordination of the ISO audits and changes to documentation 
• Involvement in preparation of budgets and forecasts, including monthly co-ordination of Opex spends and variance analysis
• Assist managers with the preparation of budgets and forecasts in terms of the guidelines 
• Responsible for ensuring that all monthly spends are allocated correctly 
• Assist in the Depot with regards to ICC’s and stocktakes 
• Ability to co-ordinate the monthly variance report after obtaining and evaluating the reasons for the variances 
• Ensure that distribution cents per litre is contained through continual investigation and improvement of asset utilisation 
• Perform Distribution centre Capex and abnormal maintenance function
• Effectively co-ordinate the monthly internal audit function for the Distribution centre
• Effectively administer Customs and Excise Accounts (Where applicable)
• Stock take preparation and data capturing
• Improving business processes to ensure achievements of Business Objectives 
• Performance Management

The successful candidate must have the following qualifications, skills and experience:

• Valid Matric certificate 
• A relevant 1 - 2 Year Diploma or Degree / Advanced National Certificate in Administration or Finance
• Minimum 6 Months of relevant experience in FMCG Logistics / Distribution Environment 
• Computer literacy in MS Office, SAP, Success Factors
• Experience meeting tight deadlines
• Excellent communication skills (both written and oral) and sound presentation skills 
• The ability to work weekends, after hours, public holidays and / or shifts if necessary
• Should be willing to be cover for other roles within the branch 

Closing Date: 25th, May 2022