Tender Administrator ( 2 Years Fixed Term Contract) (Centurion) at Civil Aviation Authority (SACAA)

Tender Administrative Support (Bid Committees)

• To provide tender administrative support to Supply Chain Management department in accordance with the Supply Chain Management (SCM) policy, procedures and regulations.
• Co-ordinate and schedule bid committee meetings (Bid Specification Committee (BSC) and Bid Evaluation Committee (BEC).
• Prepare minutes for bid committee Meetings (BSC and BEC) timeously. 
• Schedule pre-bid meetings and invite prospective bidders.
• Receive and open bid documents.

NB:

 Briefing Sessions

• Co-ordinate and schedule tender briefing sessions and site inspection
• Prepare minutes for briefing session timeously

Tender Closing

• Co-ordinate and schedule tender closing meetings ensuring cross functional teams are at reception on time.
• Assist Procurement manager with recording of all bids received.

Site Inspection

• Co-ordinate logistics for site inspections including transportation.
• Schedule meeting invites with all the bidders for site inspection

BAC meetings

• Provide support to the procurement manager ensuring that all tender documents are sorted and ready for the BAC meeting timeously.

SCM Administration 

• Ensure proper filing is in place at all times.
• Manage storage and security of tender documents.
• Maintain neat and organised digital and physical filing system for all active and awarded tenders.
• Ensure accurate record keeping of all tender related documents at all times.

Requirements

Education

Minimum

• National Diploma in Supply Chain Management or relevant equivalent qualification

Added Advantage

• Degree in Supply Chain Management or relevant equivalent qualification

Experience

• 2 Years In Tender Administration