Trending Jobs at Bombela Operating Company (PTY) LTD.

Purpose

• To support the Executive Maintenance and all Maintenance Division staff with administrative tasks and overseeing all maintenance-related tasks in an office environment 

Principal Accountabilities

• Support the Maintenance Executive and all Maintenance Division staff with all administrative tasks.
• Liaise with all Divisions and ensure relevant policies and procedures are communicated to everyone.
• Perform all administrative duties within the Executive Maintenance office in Maintenance Division.
• Work effectively with Maintenance team to provide operational and excellent services
• Specific Responsibilities
• Handle all administrative tasks effectively but not limited to - Setting up meetings, Filing (inclusive of document control system updates), minutes taking, issue and distribute minutes of meetings
• Manage Maintenance Division staff time keeping report
• Process all Maintenance Division timesheets, night shifts, on-call forms and fuel claims to HR timeously
• Participate in process flow administrative tasks such as – collate information received into reports and review before submission to the Maintenance Executive, issue all business daily, weekly and monthly reports according to required timelines
• Thorough review of all information and report before sending to Executive for approval
• Manage formal correspondences for on-time responses – compile and review letters, chair progress monthly meeting with Managers  
• Manage records in Division storage systems – SharePoint, Papertrail etc.
• Advise Finance Division of updated reimburse list including final penalty amount and follow-up on the invoices for reimbursement
• Control office stationery and other supplies
• Ensure settlement of new staff and compliance to onboarding process in Maintenance Division
• Compile and manage applicable work processes and procedures for better office management
• Manage and coordinate Maintenance Executive calendar, working closely and effectively on upcoming commitments and responsibilities with appropriate follow-up
• Prioritize conflicting needs and handle matters proactively to manage deadline pressure
• Keep records of expenses, signed invoices and provide monthly report to Maintenance Executive
• Thorough review of invoices before submission for the Executive approval and follow-up for payment with Finance Division
• Manage Maintenance Division purchase requisition and orders in the Procurement Sage system including placing orders on instructions
• Warmly receive visitors, manage phone calls and correspondences with professionalism
• Perform duties in line with agreed business focus areas
• Manage all secretarial duties within the Maintenance Division
• Undertake any other duties as assigned

Profile
Educational Level

• National Diploma Qualification in any Engineering discipline
• Other Technical/ Professional Skills/Qualifications
• Excellent Computer Literacy in Microsoft etc.
• Technical background is compulsory

Years of Experience

• Minimum of five years’ relevant experience in any Plant & Machinery, Construction or Railway environment
• Minimum of two years’ consecutive experience in administrative position
• Experienced driver with valid driver’s license
• Language Ability
• Fluency in English

Desirable Traits

• General technical knowledge and exposure
• Strong administration skills
• Thorough attention to detail
• Excellent organiser
• Excellent proficiency in English
• Interpersonal and Communication Skills
• Team player
• Show initiative and innovative
• Must have a sense of urgency and can work under pressure
• Ability to effectively multitask

Closing Date

• 17th January 2025

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Purpose

• To support the Training and Development unit in developing the skills and knowledge of employees through the analyses, design, delivery and evaluation of training. 
• To contribute to the continued achievement of investing in people through training, advice and support for staff and managers throughout the organisation. 
• To deliver training programmes aimed at improving performance.

Principal Accountabilities 

• Support Bombela Operating Company in developing the skills and knowledge of its employees through the analysis, design, delivery and evaluation of effective training.
• Contribute to the continued achievement of investing in people through training, advice, and support of all staff and managers throughout the organisation. 
• Specific Responsibilities
• Research, develop and design training programs to meet business needs.
• Update existing training material periodically to ensure that it constantly meets business requirements and that the changes are accurately reflected.
• Ensure that the process for developing material is followed in order for the quality assurance principles to be adhered to.
• Delivering classroom based and on-the-job training on business topics, business processes as well as in-house systems.
• Applying Adult Learning principles to ensure that the transfer of learning and ultimately the development of employees takes place.
• Administering, assessing and moderating POE’s
• Evaluate the effectiveness of training programmes using questionnaires, observations, verbal interactions as well as surveys and provide feedback to the Training and Development manager.
• Ensure that all logistics for training are made and communicated timeously to the relevant parties. 
• Ensure all training related documents, including registers, assessments, invoices, POE’s are submitted accurately and within the time frame agreed upon.
• Liaising with external training service providers.

Profile

Educational Level

• Bachelor’s degree/diploma and or ODETP with 5 years’ experience in a training environment.
• Other Technical/ Professional Skills/Qualifications
• Accreditation as a Facilitator, Assessor & Moderator an advantage
• MS Excel & PowerPoint at Intermediate Level Essential

Years of Experience

• Five (5) years working experience working in the training environment

Skills

• Excellent elocution in English
• Exceptional communication and facilitation skills
• Mentoring and Coaching
• Presentation skills (written and verbal)
• High aptitude for research
• Passion for the development of people
• High computer competence in Word, Excel and PowerPoint
• Very strong administrative and organisational skills
• Ability to work in a multi-dimensional environment 

Closing Date

• 17th January 2025

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Purpose

• To manage the Finance and Administration functions in line with legislated, contractual and acceptable financial standards.

Principal Accountabilities 

• Control and Management of the entire Financial and Administration system and function
• Taxation
• Control and Management of the entire Financial and Administration system and function

Specific Responsibilities

• Management of the Financial system (Sage ERP X3)
• Functional governance and regulatory compliance
• Financial and commercial review of material tenders/contracts
• Monitoring and reporting of sub-contractors
• Prepare BOC Exco / Board meeting Pack in agreed format issued to BOC directors within the BOC deadline dates.
• Preparation of BOC audited Annual Financial Statements for the financial year, produced in compliance with IFRS within the BOC deadline dates.
• Manage company’s taxation affairs in its entirety through ensuring compliance with all legislation relating to VAT, Company Taxation and Employees Tax.
• Management of financial and administration staff
• Co-ordinate, prepare and submit to the CFO within deadline dates the Annual Budget, and Forecast requirements of RATP Dev.
• Monitor compliance and report deviations in respect of the Budget and Business Plan
• Assist in the development of the Budget
• Approval of all EFT and cheque payments in terms of BOC’s Levels of Authority
• Build and maintain effective working relationships with all stakeholders.
• Ensure compliance to the Financial Procedures Manual.
• Business Risk Analysis and reporting.
• Completion and submission of Statistical returns.
• Review of Stock reconciliations and verification of Physical Stocks.
• Any other duties as assigned.

Profile

• Educational Level
• Degree (Finance / Business)
• Other Technical/ Professional Skills/Qualifications
• Must have handled similar Finance and Administration functions.
• Must understand all statutory reporting and compliance issues
• Budget preparation and monitoring.

Years of Experience

• At least 8 years working experience. 
• Language Ability
• Fluency in English
• Desirable Traits
• Excellent Interpersonal Skills
• Good verbal and written communication skills
• Must be able to communicate with staff of all levels
• Good problem-solving skills
• Must have a high quality of work
• Ability to cope under stress.
• Position will suit an individual who has an affinity for numbers
• Need to pay attention to detail
• Must have an ability to investigate and reconcile reports
• Adhere to strict deadlines
• Must be a fast learner
• Possess self-drive and enthusiasm

Closing Date

• 17th January 2025