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  • Posted: Jan 10, 2025
    Deadline: Not specified
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    The Gautrain system (Johannesburg new railway network - nearly 80km long, 10 stations - and bus feeder services) is operated and maintained by the Bombela Operating Company under contract to the Bombela Concession Company. The Operating Company consists of RATP Development in partnership with SPG and Murray & Roberts.
    Read more about this company

     

    Maintenance Administrator

    Purpose

    • To support the Executive Maintenance and all Maintenance Division staff with administrative tasks and overseeing all maintenance-related tasks in an office environment 

    Principal Accountabilities

    • Support the Maintenance Executive and all Maintenance Division staff with all administrative tasks.
    • Liaise with all Divisions and ensure relevant policies and procedures are communicated to everyone.
    • Perform all administrative duties within the Executive Maintenance office in Maintenance Division.
    • Work effectively with Maintenance team to provide operational and excellent services
    • Specific Responsibilities
    • Handle all administrative tasks effectively but not limited to - Setting up meetings, Filing (inclusive of document control system updates), minutes taking, issue and distribute minutes of meetings
    • Manage Maintenance Division staff time keeping report
    • Process all Maintenance Division timesheets, night shifts, on-call forms and fuel claims to HR timeously
    • Participate in process flow administrative tasks such as – collate information received into reports and review before submission to the Maintenance Executive, issue all business daily, weekly and monthly reports according to required timelines
    • Thorough review of all information and report before sending to Executive for approval
    • Manage formal correspondences for on-time responses – compile and review letters, chair progress monthly meeting with Managers  
    • Manage records in Division storage systems – SharePoint, Papertrail etc.
    • Advise Finance Division of updated reimburse list including final penalty amount and follow-up on the invoices for reimbursement
    • Control office stationery and other supplies
    • Ensure settlement of new staff and compliance to onboarding process in Maintenance Division
    • Compile and manage applicable work processes and procedures for better office management
    • Manage and coordinate Maintenance Executive calendar, working closely and effectively on upcoming commitments and responsibilities with appropriate follow-up
    • Prioritize conflicting needs and handle matters proactively to manage deadline pressure
    • Keep records of expenses, signed invoices and provide monthly report to Maintenance Executive
    • Thorough review of invoices before submission for the Executive approval and follow-up for payment with Finance Division
    • Manage Maintenance Division purchase requisition and orders in the Procurement Sage system including placing orders on instructions
    • Warmly receive visitors, manage phone calls and correspondences with professionalism
    • Perform duties in line with agreed business focus areas
    • Manage all secretarial duties within the Maintenance Division
    • Undertake any other duties as assigned

    Profile
    Educational Level

    • National Diploma Qualification in any Engineering discipline
    • Other Technical/ Professional Skills/Qualifications
    • Excellent Computer Literacy in Microsoft etc.
    • Technical background is compulsory

    Years of Experience

    • Minimum of five years’ relevant experience in any Plant & Machinery, Construction or Railway environment
    • Minimum of two years’ consecutive experience in administrative position
    • Experienced driver with valid driver’s license
    • Language Ability
    • Fluency in English

    Desirable Traits

    • General technical knowledge and exposure
    • Strong administration skills
    • Thorough attention to detail
    • Excellent organiser
    • Excellent proficiency in English
    • Interpersonal and Communication Skills
    • Team player
    • Show initiative and innovative
    • Must have a sense of urgency and can work under pressure
    • Ability to effectively multitask

    Closing Date

    • 17th January 2025

    go to method of application »

    Trainer

    Purpose

    • To support the Training and Development unit in developing the skills and knowledge of employees through the analyses, design, delivery and evaluation of training. 
    • To contribute to the continued achievement of investing in people through training, advice and support for staff and managers throughout the organisation. 
    • To deliver training programmes aimed at improving performance.

    Principal Accountabilities 

    • Support Bombela Operating Company in developing the skills and knowledge of its employees through the analysis, design, delivery and evaluation of effective training.
    • Contribute to the continued achievement of investing in people through training, advice, and support of all staff and managers throughout the organisation. 
    • Specific Responsibilities
    • Research, develop and design training programs to meet business needs.
    • Update existing training material periodically to ensure that it constantly meets business requirements and that the changes are accurately reflected.
    • Ensure that the process for developing material is followed in order for the quality assurance principles to be adhered to.
    • Delivering classroom based and on-the-job training on business topics, business processes as well as in-house systems.
    • Applying Adult Learning principles to ensure that the transfer of learning and ultimately the development of employees takes place.
    • Administering, assessing and moderating POE’s
    • Evaluate the effectiveness of training programmes using questionnaires, observations, verbal interactions as well as surveys and provide feedback to the Training and Development manager.
    • Ensure that all logistics for training are made and communicated timeously to the relevant parties. 
    • Ensure all training related documents, including registers, assessments, invoices, POE’s are submitted accurately and within the time frame agreed upon.
    • Liaising with external training service providers.

    Profile

    Educational Level

    • Bachelor’s degree/diploma and or ODETP with 5 years’ experience in a training environment.
    • Other Technical/ Professional Skills/Qualifications
    • Accreditation as a Facilitator, Assessor & Moderator an advantage
    • MS Excel & PowerPoint at Intermediate Level Essential

    Years of Experience

    • Five (5) years working experience working in the training environment

    Skills

    • Excellent elocution in English
    • Exceptional communication and facilitation skills
    • Mentoring and Coaching
    • Presentation skills (written and verbal)
    • High aptitude for research
    • Passion for the development of people
    • High computer competence in Word, Excel and PowerPoint
    • Very strong administrative and organisational skills
    • Ability to work in a multi-dimensional environment 

    Closing Date

    • 17th January 2025

    go to method of application »

    Financial Manager

    Purpose

    • To manage the Finance and Administration functions in line with legislated, contractual and acceptable financial standards.

    Principal Accountabilities 

    • Control and Management of the entire Financial and Administration system and function
    • Taxation
    • Control and Management of the entire Financial and Administration system and function

    Specific Responsibilities

    • Management of the Financial system (Sage ERP X3)
    • Functional governance and regulatory compliance
    • Financial and commercial review of material tenders/contracts
    • Monitoring and reporting of sub-contractors
    • Prepare BOC Exco / Board meeting Pack in agreed format issued to BOC directors within the BOC deadline dates.
    • Preparation of BOC audited Annual Financial Statements for the financial year, produced in compliance with IFRS within the BOC deadline dates.
    • Manage company’s taxation affairs in its entirety through ensuring compliance with all legislation relating to VAT, Company Taxation and Employees Tax.
    • Management of financial and administration staff
    • Co-ordinate, prepare and submit to the CFO within deadline dates the Annual Budget, and Forecast requirements of RATP Dev.
    • Monitor compliance and report deviations in respect of the Budget and Business Plan
    • Assist in the development of the Budget
    • Approval of all EFT and cheque payments in terms of BOC’s Levels of Authority
    • Build and maintain effective working relationships with all stakeholders.
    • Ensure compliance to the Financial Procedures Manual.
    • Business Risk Analysis and reporting.
    • Completion and submission of Statistical returns.
    • Review of Stock reconciliations and verification of Physical Stocks.
    • Any other duties as assigned.

    Profile

    • Educational Level
    • Degree (Finance / Business)
    • Other Technical/ Professional Skills/Qualifications
    • Must have handled similar Finance and Administration functions.
    • Must understand all statutory reporting and compliance issues
    • Budget preparation and monitoring.

    Years of Experience

    • At least 8 years working experience. 
    • Language Ability
    • Fluency in English
    • Desirable Traits
    • Excellent Interpersonal Skills
    • Good verbal and written communication skills
    • Must be able to communicate with staff of all levels
    • Good problem-solving skills
    • Must have a high quality of work
    • Ability to cope under stress.
    • Position will suit an individual who has an affinity for numbers
    • Need to pay attention to detail
    • Must have an ability to investigate and reconcile reports
    • Adhere to strict deadlines
    • Must be a fast learner
    • Possess self-drive and enthusiasm

    Closing Date

    • 17th January 2025

    Method of Application

    Use the link(s) below to apply on company website.

     

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