Vacancies at Maitland

Job Advert Summary

The Administrator (Trade Operations) primary responsibility involves the accurate, timely and correct confirmation of all local and international trades to counterparty allegements and the instruction of settlement to the relevant custodians.

Minimum Requirements

• A relevant tertiary qualification and a minimum of 2 years applicable experience
• Knowledge of most major custodial systems as well as OMGEO is a distinct advantage
•  Sound understanding and experience of international trade settlements
• Experience in using Decalog and trade matching applications are an advantage.

Duties and Responsibilities

• Accountability for the matching and settlement of transactions executed in all South African and Non South African Markets
• Liaising with clients and third parties to resolve unmatched trades: Ensuring that all settlement instructions reach the custodian timeously and that all trades are committed for settlement within the required market timelines
•  Accountability for investigation and resolution of unmatched transactions or failed trades
• Ensuring that all queries raised by internal and external clients are resolved within required timelines and to the required standard;
•  The reporting of unmatched trades to clients within required timelines and driving resolution thereof;
•  Maintain professional relationships with all third parties including custodians, brokers and vendors;
•  Identify, investigate, design and implementation of process developments;
•  Risk management including design and implementation of controls;
•  Providing Operations to across all Operation teams and other users in the organization;
• Responsible for managing the implementation of any testing
• Ensure all team business process documents are up to date;
•  Point of Contact for projects, as is applicable;
•  Assist in logging IRs on Salesforce;
•  Provide assistance in the monthly management KPI deliveries;
•  Provide Operations to the Team Leader/Manager.

Skills and Competencies

• A high attention to detail and structured approach to work;
• A good understanding of MS office & IT packages (particularly Excel);
• Knowledge of international securities markets is an advantage;
• Above average communication skills (written & verbal);
•  Confident & enthusiastic, and a quick learner;
•  A track record of successfully working within a team;

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Job Advert Summary

Summary

The primary responsibility of the Senior Administrator - Corporate Actions involves the accurate and timeous identification and processing of all Corporate Action Events and any other related matters.

Minimum Requirements

• The position will require someone with a relevant Diploma or degree;
•  Corporate actions experience and 3 years Asset Management experience and an understanding of Financial Markets.

Duties and Responsibilities

•  Access information from various sources (JSE, Custodians, Bloomberg etc) and compile an event notification to our clients;
•  Analyze event notification and ensure accurate & timeous processing of all events on ex-Date;
• Reconciliation - Pre & Post the Event reconciliation of entitlements to CSDP’s;
• Ensure all queries are identified and actioned timeously, per SLA’s with clients;
• Updating process documentation and assist in training for new staff joining the team;
• Assist Team Leaders and Specialists with ad hoc projects as the need arises.

Skills and Competencies

•  Strong numerical and analytical skills;
•  Attention to detail;
• Able and keen to work in a team environment;
• Good communication skills;
• Innovator and self starter with high energy and drive;
• Able to work under pressure;
• Confident and enthusiastic.

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Job Advert Summary

The successful applicant will be expected to prepare annual financial statements and manage the whole audit process from beginning to end for more intricate clients as well as reviewing annual financial statements prepared by junior team members and assisting junior team members with complex queries.

The individual will be required to have a good understanding of the following reporting standards:

 International Financial Reporting Standards (IFRS) - compulsory;

 Lux GAAP (not compulsory);

• To be able to prepare the financial statements in line with the above listed reporting standards;
• Audit experience is required as audit queries / liaison with external auditors takes place as part of the audit of the hedge fund clients.

Minimum Requirements

•  An CA(SA) qualification is required, together with 3 years audit experience.
•  Audit experience in Hedge Funds would serve to your advantage as well as experience on the preparation of annual financial statements in line with the above listed reporting standards;
• IT and Systems Skills and Knowledge:
• Advanced level experience in using Excel and MS Word; Proven competence and an aptitude for working with systems;

Duties and Responsibilities

• Build a strong work relationship with team members, and be a primary contact for queries from various audit firms;
•  Ensure accurate and timely completion of prepared annual financial statements for review as well as delivery of audit requirements to auditors by team members, in line with fund production schedule allocations.
• Assisting team members where required and liaison with various audit firms with regards to audit timetable to confirm and agree on provisional dates available for the audit, after review of planned audit schedule.
• Preparation of annual financial statements based on system generated trial balances as well as other reports extracted from the accounting system in line with required reporting standards; (could also include preparation of Interim financial statements)
•  Assisting team members in compilation of audit pack if required and other information to be sent to auditors before the start of the audit in accordance with agreed audit timetable;
• Update AFS with auditor’s comments as per auditors/partners/clients requests and distribute timeously to auditors for sign-off within agreed audit timelines;
• Remain up to date regarding latest changes in IFRS and the relevant impact on financial reporting and assist the Team Leader – Financial Reporting and Audit in assessing technical queries from audit firms in terms of reporting requirements
• Report to Team Leader – Financial Reporting and Audit on a regular basis with regards to the following:
•  Escalation of possible audit delays which could result in audit overruns charged to Maitland;
• Assist the Team Leader – Financial Reporting and audit with the below functions:
• Reviewing of annual financial statement prepared by junior team members;
• Advise junior team members on query resolution;
• Training of new team members.

Skills and Competencies

• Detailed understanding of International Financial Reporting Standards, specifically IFRS7 : Financial Instruments: Disclosures, IFRS 9 Financial Instruments, IFRS 13 : Fair Value Measurement; IFRS 10 : Consolidated Financial Statements; IFRS 12 : Disclosure in Other Entities;
• Beneficial if skills set/experience and understanding of Lux GAAP reporting standard, as well as understanding of differences between Lux GAAP & IFRS.
• An understanding of funds and fund structures;
• Knowledge of the hedge fund industry and unit trusts;
• Previous experience in the preparation of financial statements in line with financial reporting standards;
• Previous experience in dealing with clients;
• Excellent communication skills (both written and verbal);
• Confident, enthusiastic and self-motivated;
• A track record of achievement.

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Job Advert Summary

Maitland is a privately owned international Group providing multi-jurisdictional administrative (particularly in the fund and financial services sectors), advisory (including legal, tax and investment) and fiduciary services to institutional, corporate and private clients. Maitland provides the highest levels of expertise and competence, working in a way that is uniquely personal, proactive and responsive. Maitland was founded in Luxembourg in 1976 and the Group today employs over 1300 people in 16 offices across 12 countries and territories.

We leverage our strong values and a collaborative culture to develop and maintain trusted relationships with our clients. By combining our talent and one-firm approach, built on our best-of-breed multi-jurisdictional platforms, we provide tailored end-to-end solutions that embrace complexity and deliver simplicity

An opportunity has arisen for an Administrator - the successful applicant’s primary responsibility will be to the delivery of the administrative requirements of our PERE clients in line with the relevant service level agreements.

Minimum Requirements

Qualifications & experience:

• An Administration (ICSA) or other relevant qualification would be an advantage but not required;
• An understanding of basic Accounting concepts would be advantageous;
• A minimum of one years’ experience in an administration role within the funds and/or trust environment, experience in the private equity and
• real estate would be advantageous; and
• An understanding of KYC is a requirement.

Duties and Responsibilities

The roles and responsibilities of the successful candidate are as follows:

CLIENT ONBOARDING

• Obtain an in-depth understanding of the client’s fund documentation;
• Assist the administration team leader with collating and accepting client due diligence;
• Assist the administration team leader in drafting the admin sections of the service level agreements;
• On-board the relevant investor and fund static data onto the platform;
• Set-up (and maintain) the reporting templates for a portfolio of allocated clients.

BANK ACCOUNT MANAGEMENT

• Opening of client bank accounts at the chosen banking institution;
• Maintain the authorized signatory list, both internally and externally for each of our clients;
• Manage the payment process;
• Maintain the users for the online banking platform, both internally and externally for each of our clients.

INVESTOR SERVICES AND TRANSFER AGENCY

KYC/AML:

• Collate and review the required KYC / AML documentation of prospective investors of our clients, in line with the requirements of the country of domicile of the fund;
• Where applicable, liaise with transfer agency teams within other jurisdictions to manage and facilitate KYC/AML sign-off and acceptance of investors into the fund;
• Perform investor continued due diligence, as required;
• Perform annual client continued due diligence;
• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s;
• Respond to investor queries within the required SLA;
• Manage / facilitate investor transactions (subscriptions, redemptions, transfers, capital calls or distributions);
• Maintain investor static data.

CLIENT MANAGEMENT

• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team;
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients.

REGULATORY

FATCA/CRS:

• Perform initial and continued due diligence, for review by the administration team leader;
• Maintain static data in relation to FATCA/CRS;
• Prepare the annual report for review and submission by the administration team leader;
• Assistance with any other regulatory/internal reporting requirements.

OTHER ADMINISTRATIVE TASKS

• Initiate client billing and follow up on non-payment;
• Any other ad hoc tasks.

Skills and Competencies

Skills requirement:

• Highly organized, efficient and professional with excellent administrative and organizational skills;
• Sound knowledge and experience in back office administration processes;
• A sound working knowledge of MS Office & IT packages;
• A sound knowledge of Investran would be advantageous;
• Have a confident, professional and an enthusiastic approach when dealing with clients and intermediaries of the business;
• Excellent client management skills;
• Be able to communicate clearly with our clients, staff and senior management; and
• Work collaboratively and effectively within the PERE team as well as other departments within Maitland.

Personal characteristics:

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth;
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do;
• Has the ability to work under pressure;
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higherc authority and to work within established frameworks to achieve desired results; and
• Will take accountability for their actions.

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Job Advert Summary

The role of the Team Leader: Dealing & Settlement involves the management of the Dealing & Settlement team within Maitland’s Asset Administration Services. The individual will be required to manage the workload and deliverables of the team, assisting with issues coming out of the operations, monitor the performance of the team and ensure processes are followed and standards are adhered to. The full responsibilities are detailed overleaf.

Minimum Requirements

• B.Com or similar tertiary business study, and at least 5 years experience in Asset Management portfolio administration, or 5 years relevant industry experience.
• Leadership experience.

Duties and Responsibilities

• To supervise the duties of the dealing and settlement administrators function as outlined by the operating processes around dealing and settlement of cash and trade instructions;
• To manage the daily workload and deliverables of the team to ensure that all are met within the required cut off times;
• Respond to and resolve any client queries escalated;
• Monitor and manage the performance of the team as well as individual team members;
• Implementation of checks and controls to mitigate risk;
• Monitor training needs of the team and lead training applicable for them;
• Responsibility for the design and implementation of new services and/or clients taken on by the dealing desk;
• Acting as signatory as per operational requirements

Skills and Competencies

• Ability to supervise and manage the workload of a team effectively.
• A high attention to detail and structured approach to work.
• Strong Asset Management middle office knowledge and experience (compulsory Fund of Fund dealing and cash management).
• Sound knowledge and experience of back office administration processes.
• Candidate needs to have an understanding of portfolio management processes and trading lifecycles.
• A good working knowledge of MS office & IT packages (particularly Excel).
• Excellent communication skills (written & verbal).
• Confident & enthusiastic, and able to work under pressure from clients.
• A track record of successfully working within a team and mentoring team members

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Minimum Requirements

• The qualifications below will be an advantage but if the individual has the relevant experience this will also be considered.
• A BCom or similar, accounting, economics or investments background;
• Strong knowledge of the operations of the fund management industry and trade life cycle;
• Experience in Asset Management portfolio administration and pricing minimum 2 to 3 years;
• Experience with investment products (including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) either locally or internationally an advantage;
• IT and Systems Skills and Knowledge;
• Preferably a good working knowledge of systems or an aptitude for working with systems;
• Computer literate with an excellent working knowledge of MS office & IT packages (particularly Excel);

Knowledge of Invest One, Decalog and Xceptor an advantage

Duties and Responsibilities

• Ensuring the accurate calculation of Fund valuations, including NAV’s and accounting to TB;
• Ensuring the accurate calculation of Fund valuations;
• Collating and verifying information from third parties;
• Responsibility for maintaining and continuously updating the process documentation; and
• Communicating and responding to queries internally and from the client, assisting team leaders and managers in resolving such queries.
• Perform checks within the team (in the absence of the team leader)

Skills and Competencies

Personal Skills and Abilities

• Good understanding, knowledge and experience of back office administration processes and accounting;
• Strong Accounting and analytical skills;
• Excellent communication skills (both written and verbal);
• Confident, enthusiastic and self-motivated;
• A track record of achievement;
• To work independently in meeting deadlines and still work within a team environment track record of achievement.
• Prepared to work non-standard working hours if necessary.
• Achieving deliverables against agreed deadlines and managing of expectations with clients eg: Daily reporting

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Job Advert Summary

The successful applicant’s primary responsibility will be to perform the accounting functions and the related reporting deliverables of our PERE clients in line with the relevant service level agreements. Additionally the successful applicant will assist the Team Leader Accounting with certain review functions and provide training and guidance to accountants.

Minimum Requirements

• An accounting qualification (minimum B.Compt / Com Accounting or equivalent);
• Preference will be given to candidates working towards a professional qualification such as CA(SA), SAIPA, ACCA or CIMA;
• 3 years relevant accounting experience in a similar industry or business type, preference will be given to staff with private equity or real estate experience.

Duties and Responsibilities

• Responsible for the timely delivery of all investor communication and reporting, in line with the agreed SLA’s and fund documentation;
• Respond to and resolve investor queries, with the assistance of the team leader where needed;
• Manage / facilitate investor transactions, such as capital calls and distributions;
• Perform the accounting for investor related transactions;

ACCOUNTING AND FUND OPERATION:

Obtain an in-depth understanding of the client’s fund documentation and requirements;

Assist with fund payments;

• Perform the primary fund accounting functions for a portfolio of allocated funds. This includes, but is not limited to:
• Cash book processing & preparation of bank reconciliations;
• Accounting for standard monthly/quarterly expense and income related journals in line with supporting documentation;
• Calculation of performance fees, carried interest and equalization as required by fund documentation;
• Collation and verification of information from 3rd parties;
• Accounting for investment transactions, including but not limited to:
• Review of investment documentation and providing accounting guidance (where applicable);
• Loading deal static data onto the system;
• Calculation of investment IRR;
• Review investment valuations;
• Accounting for investment related transactions;
• Timely calculation and delivery of the fund NAV;
• Take responsibility for the preparation and timely delivery of the agreed reporting pack for a portfolio of clients, within agreed timeframes together with any supporting schedules;

ANNUAL AUDIT:

• Preparation of the annual financial statements, and any other required reports, in line with IFRS, Lux GAAP or other accounting standards as applicable;
• Preparation of the annual audit file for the auditors;
• Take responsibility for managing the audit process on behalf of a portfolio of allocated clients, including, but not limited to:
• Setting up the audit timeline together with the auditors, other team members, the client and other stakeholders;
• Facilitating any internal communication and collaboration between Maitland departments / jurisdictions;

Resolving any audit queries;

CLIENT MANAGEMENT:

• Perform, regular client operational calls for an allocated portfolio of clients and provide client feedback to management and the rest of the team;
• Liaise and build relationships with other relevant internal teams to ensure a seamless delivery of services to our clients;

REGULATORY:

Assistance with any other regulatory/internal reporting requirements;

OTHER ADMINISTRATIVE TASKS

Skills and Competencies

Accounting knowledge:

• Up-to date working knowledge of International Financial Reporting Standards and experience in preparation of accounts in accordance with those standards,
• Experience and knowledge of Luxembourg GAAP and experience in preparation of accounts under those standards will be beneficial
• An understanding of funds and fund structures will be an advantage;
• Experience in all aspects of multi-currency accounting; and
• Excellent computer skills, and in particular a good knowledge of:
• Microsoft Office (2010) including Excel, Word, and Outlook email;
• Experience with Investran will be advantageous.
• Highly organised, efficient and professional with excellent administrative and organisational skills;
• Have a confident , professional and an enthusiastic approach when dealing with clients and intermediaries of the business;
• Inquisitive mind set and innovative;
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively within the PERE team as well as other departments within Maitland.

Personal characteristics:

• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence and hunger for growth;
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do;
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results; and
• Will take accountability for their actions.

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Job Advert Summary

The Senior Manager – Offshore Fund Accounting role includes the functional leadership for the delivery of core fund accounting and financial reporting services to clients of the Offshore Fund Accounting department and will focus on managing, measuring and driving the effectiveness of the department to ensure effective, efficient and timely delivery of these services.

These services will include, but are not limited to all fund NAV calculation activities, income distribution calculations, payment authorisations, financial statement preparation, regulatory reporting and reporting to clients, depositories and client directors.

Minimum Requirements

• Extensive experience of operational leadership within the broader Fund Administration and/or Financial Services industry;
• A minimum of 8 years work experience in this sector and a minimum of bachelors degree;
• A relevant accounting qualification (e.g. CA, ACCA, CIMA) or an equivalent investment management qualification (e.g. CFA) is mandatory;
• Experience with InvestOne will be an advantage.

Duties and Responsibilities

• Provide strategic leadership to the department, ensuring close collaboration and alignment of operating model with other departments within the Fund Administration division.
• Drive the further maturity of the department into a global servicing hub, that provides centralised operational services meeting the requirements of each jurisdiction serviced.
• Serve as the primary accountable owner for service quality of the department to external and internal clients and for any material escalations from clients relating to service delivery.
• Drive the implementation of efficiencies in the operational area by improving the technical skills of people, improving the controls of processes, and increasing the automation of operations with technology;
• Drive the implementation of an operational quality control framework in the department in line with the functional and regulatory requirements and in order to minimise operational risk;
• Deliver high standards of service quality to external and internal clients in accordance with agreed Service Level Agreements;
• Ensure service delivery issues and challenges in the department are managed and dealt with in a timely and efficient manner.
• Ensure all operational controls, policies, and standard operating procedures relevant to the department are adhered to.
• Develop strong and trusted relationships with external and internal clients, and set and maintain the standard for the quality of the departments engagement with clients;
• Monitor operational risk for the department by ensuring incidents are managed and dealt with in a timely and efficient manner.
• Demonstrate technical and management leadership in the subject of Offshore Fund Accounting and be a key representative of Maitland on this with external and internal clients;
• Implement internal controls to strengthen control framework and to reduce operational and business risks for the department.
• Ensure audit findings relating to department are appropriately responded to and addressed in a timely manner.
• Manage operational costs for the department to ensure alignment with budgets;
• Ensure Offshore Fund Accounting clients are accurately and timeously invoiced to ensure alignment with budget;
• Ensure experienced staff are recruited at Manager and lower level in department to discharge daily functional activities of their responsible teams
• Manage and build out key performance indicators (‘KPIs’), targets and measures of success for the department and manage performance against these; and deliver towards them;
• Produce monthly management reporting packs for Offshore Fund Accounting department to the Service Head detailing key performance indicators for your area.

Skills and Competencies

• Proven leadership with at least 3 years of management experience and skills obtained to manage various operational teams that ensures delivery against department strategic targets and objectives;
• Project management capability with a practical hands-on approach and the ability to ‘get things done’;
• Strong business acumen with excellent numeracy, logical and analytical approaches, with the ability to work and manage deliverables independently;
• Strong technical knowledge of the middle and back office services and processes, and a good understanding of the upstream and downstream processes and risks;
• The ability to design new processes and conceptualise and assist in the development of systems to support those processes;
• Knowledge of IFRS reporting standards to provide support to financial reporting teams and to liaise with client/auditors/Service Heads on financial reporting requirements. Experience in other financial reporting standards will be an advantage.
• Prior experience in liaising with auditors/clients on audit related matters.
• Previous experience in managing, developing and motivating teams and driving a high-performance culture.
• Experience in managing large teams both local and remote.

Critical competencies for success:

• Commercial acumen;
• Acts with a ‘one firm’ mentality, ensuring first class delivery and client service on a holistic basis;
• Abitlity to manage effectively in a faced-paced working environment;
• Ability to work and negotiate within established frameworks to achieve the optimal result;
• Ability to work across operational areas, without a ‘silo’ mentality;
• Taking initiative rather than waiting to be told what to do;
• Consistently delivering excellent performance;
• Drives success through effective negotiation and engagement with others;
• Understanding importance of customer service, quality control and monitoring of business risks;
• Leading from a position of strong emphasis on controls and the ability to set the tone in a high control culture orientated environment;
• Embraces complexity and challenges to deliver simplicity and value;
• Strong communicator and collaborator that commands attention, communicates with assertives and leads by example, and
• Successfully communicates at senior levels and is a real team player.

Personal characteristics:

• High energy levels, fast paced, driven to succeed with a hunger to win and not be second best.
• A real ‘can do’ attitude and thrives in an environment of opportunity, confidence, and hunger for growth.
• Sets and achieves very high levels of performance and continually strives for personal improvement in all that they do.
• Has the ability to challenge decisions and frameworks, but also the ability to accept and implement decisions as instructed from a higher authority and to work within established frameworks to achieve desired results.
• Will take accountability for action.