Vacancies at SBV Services (Pty) Ltd.

Ensure complete and accurate invoicing and/ or billing for area under control.

• Perform data validation tests and quality checks on data received from billing systems/line of business systems as well as manual billing requests in order to ensure integrity and completeness of billing data received.
• Execute control checks on work performed for accuracy and completeness
• Maintain and resolve a list of all items disputed by Customers. Refer complex matters to manager
• Where applicable prepare necessary credit note calculation and obtain approval as per delegation of authority.
• Liaise with center managers/invoice requestor in the event of receiving incorrect data for billing
• Prepare and review automated and manual invoices, ensure proof of control for audit purposes
• Prepare relevant backing documentation and MIS to support invoices.
• Perform analytical comparison review on revenue/billing, month to month per customer per product to assess reasonability of volumes and raise queries with Operations where significant variances occur.
• Cross validation of clients daily, weekly and monthly MIS report to ensure it balances
• Review completion of all invoice fields and selection of correct Product classes for accuracy of revenue allocation
• Request new product classes where none exist.

Build internal and external client relationships

• Ensure clients receive their daily and weekly reports, and check quality and integrity of data.
• Liaise with clients (internal and external) on a daily basis in respect of variances and disputes.
• Refer complex matters to manager
• Price List Maintenance
• Load and maintain prices in pricing tables as per latest contract or price negotiation per customer, per product.

Accurate invoice generation from Sales orders module

Make certain that the following conditions are met when entering information into the sales order module:

• The correct Customer is selected.
• The correct invoice period is selected.
• The correct amount, rate, quantity and product class is selected as per contract to ensure accuracy and completeness of revenue
• The correct invoice template is selected before invoice goes out to Customer.

Accurate invoice generation from Permanent entries module

For new Contracts and addendums ensure the following:

• Accuracy of paperwork received
• Accurate loading of permanent entries: correct Customer, correct product class, correct start date.
• Manual invoicing of any contract period not covered by the next permanent entry invoice run.

For cancellations of contracts:

• Remove permanent entries as per the cancellation paperwork received. Part invoicing for any periods not covered by a permanent entry invoice run. Choose applicable termination reason on system.

Consumable stock invoicing

• Demonstrate timeous, accurate and complete invoicing of all consumables on a weekly basis as per the templates received from all SBV centers
• Make certain of sufficient backing documentation to proof delivery of consumables before invoicing is done.
• Ensure there is no duplication of consumable invoicing.

Reporting

• Provide reports to internal and external customers as and when required.

Adhoc

• Perform ad-hoc tasks for the Finance management as required e.g. reconciliation and supporting documentation for specified initiative, extracting information for budget process and/or year end, etc.

Requirements

• 3 years general accounting experience.
• MS Office with Intermediate Excel experience

Minimum Requirements: Education

• External: B.Comm or similar 3 year Financial tertiary qualification
• Internal: Part qualified (operational level) of a financial professional qualification

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Payroll processing and reporting on multiple payrolls

• Responsible for the payroll input of designated centers comprising of around+/- 700 staff members
• Choose appropriate engagement, transfer and separation procedures when capturing details onto system and doing calculations.
• Ensure that accuracy is maintained on the employee payslips.
• Maintain confidentiality of information and documentation at all times as per contract of employment
• Keep track of processing information received from HR Centres and distribute to responsible HR Officers for processing. Ensure accurate and complete processing of all information received. Ensure information is received through the correct input channel and escalate non-compliance.
• Ensure that overtime for all applicable centers has been received and imported or captured on payroll system.
• Administer Garnishee order deductions, and attend to debtors, and employee enquiries.
• On time escalation of non-adherence to payroll deadlines to ensure that payroll deadlines are met at all times.
• Input and select appropriate deductions for tax, pension, medical aid contributions etc. Verify for accuracy and completeness.
• Liaise with HR and Centres regarding required documentation, information, and related matters
• Compile management information in the desired format on request from the center management and other users.
• Compile and print Payslips, payslip Analysis Reports and Variance Reports, and ensure that these are distributed timeously to centers, and that confidentiality is maintained at all times.
• Verify that the payslip analysis- and variance reports are signed by center management and returned timeously, follow up and escalate on outstanding documentation.
• Ensure monthly payroll reports such as costing, deduction, capital balance are printed for own Centers as well as those in the Senior Payroll Officer’s group.

Reconciliation of payroll

• Export VIP data to excel and set up reconciliation sheet in excel. Print VIP deduction reports and reconcile data to payroll totals.
• Reconcile payments to benefit funds such as UIF, Medical aid, Retirement Funds etc.
• Present payment reconciliation to Payroll Manager for checking
• On time submission of third-party payroll supplier payments to ensure adherence to deadlines.
• Extract and distribute data in the required format in order to compile reports/schedules for service providers including Medical Aid, Provident fund, etc.
• Compile monthly salary journal from VIP system and ensure that journal totals balance to payroll control totals.

Record keeping

• Ensure that all payroll reports and payslips are bound and kept secure as per procedure. All other documents must also be filed in employee files
• Process more elaborate payroll systems
• Interpret more complex payrolls within legislation and statutory deductions.
• Process management payroll and send for verification to accountants. Attend to queries from managers.

Dealing with queries

• Timeous resolution of queries.
• Assist HR Officers with more complex queries and provide timeous feedback on queries that takes longer to resolve and escalate as and where necessary.
• Tax Validation
• Print and review monthly tax validation reports to follow – up and rectify exceptions.

Review Team processing

• Guide and advice team regarding policy, procedures and processes.
• Validate and approve final payments for terminations done by payroll officer and instruct the relevant officer of corrections that needs to be done where necessary.
• Monitor workload of payroll officer to ensure even workflow
• Review and sign off all bi-weekly ad hoc payments made by the team.

Requirements

• 5 years payroll processing experience
• Demonstrated proficiency within a payroll processing function
• MS Office – intermediate Excel skills
• Good understanding of payroll tax
• Good understanding of accounting principles

Minimum Requirements: Education

• Matric with accounts or mathematics
• 3 years related tertiary qualification would be an advantage