Vacancies at Thekwini TVET College

SALARY NOTCH:

• R 338 106.00 PA

Requirements:

• Grade 12 or equivalent ·A recognized and relevant qualification (NQF 6) in  Office Management and Technology/Public Management/Management Assistant or equivalent· 1-2 years relevant experience in TVET Administration environment· Extensive knowledge of the Coltech system· Knowledge and experience of exam administration, student enrolment ,correction and student affairs· Knowledge and experience in capturing of marks, capturing attendance, lecturer loading as well as drawing and interpretation of relevant Coltech reports· Knowledge of office administration, Knowledge of Public Service legislations and policies· Knowledge of PSET ·Knowledge and understanding of the TVET Administration· Understanding of the Higher Education Sector· Understanding of Corporate Governance and any other related legislation including procedure manuals and administration documents ·Planning, organizing,  report writing and presentation skills  ·Communication and interpersonal· Knowledge of Coltech usage ·Computer  literacy (including Outlook, Excel, Word, Access and PowerPoint) · Must have a unendorsed and valid drivers’ license.

Key Result Areas: ·

• Provide administration support services to campus management and students ·Draw up a campus enrolment plan for both NCV and report 191 records, Capturer , presentation, and other correspondence ·Arrange meeting , conferences , workshops and other  Campus related gatherings · Coordinate Leave forms and submit to central office· Coordinate PMDS & IQMS documents and submit to central office· Monitor the attendance register for staff· Coordinate the compilation of duty registers and payment for part-time lectures· Supervise student registration and examination process· Coordinate part time claims· coordinate EHW programmes· Supervise procurement services in the Campus ( Requisitions , Receiving of goods , stock control and asset management) · Administer student registration and examination processes· Store student portfolios of evidence ,student records ,Capture and reconcile information for students· Verify the correctness of goods and services supplied against the appropriate documentation· Maintain a proper filing system ·Maintain files for all campus staff· Filing of all relevant documentation according to QMS requirements and National Archive Act.

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SALARY NOTCH:

• R 338 106.00 PA, plus benefits.

Requirements:

• Matric Certificate or equivalent ·A recognized (NQF6) qualification in Information Technology, Computer Systems, Network Administration, Information Systems or a related ICT qualification· A minimum of one (1) to two (2) years relevant post-qualification ICT technical support environment ·Knowledge of IT hardware, software, operating systems and peripheral devices· Local Area Networks (LAN), Wide Area Networks (WAN), wireless networking and IT security ·Knowledge of Microsoft 365, SharePoint, Microsoft Exchange Online, Microsoft Entra ID (Azure AD) and related cloud technologies. ·Knowledge of desktop, notebook, mobile device and printer support. ·Knowledge of backup and recovery processes, including cloud-hosted backup solutions. ·Understanding of IT Help Desk operations and first- and second-line ICT support· Knowledge of Apple Mac and Microsoft operating environments ·Good communication, customer service and interpersonal skills. ·Good troubleshooting, analytical and problem-solving skills. ·Ability to maintain accurate records and ICT asset registers. ·Ability to priorities tasks, work under pressure and meet deadlines ·Ability to interact effectively with users, service providers and stakeholders ·A valid Code B driver's license.

 ADDED ADVANTAGES

• Experience within the Public Service, TVET College or Higher Education environment ·Experience in supporting DHET and transversal systems such as PERSAL and COLTECH ·Experience with endpoint security, device management and Microsoft Intune.

 Key Result Areas:

• Configuration and maintenance of desktops, notebooks (including Apple Mac) and mobile devices (iPad and Tablets). ·Installing and upgrading applications (e.g., Microsoft Office 365, Adobe Reader, etc.) ·Creating user accounts on Entra Admin and email accounts (using 365 exchange) for all employees and students ·Connecting users to both network and local printers ·Ensure network availability for all ICT infrastructures ·Adding computers to the domain ·Installation and updating of antivirus software ·Installation and support of transversal systems (PERSAL and COLTECH) · Maintain accurate registers of office IT hardware, signed software licenses and subscriptions ·Ensure reliable connection and access to shared network drives ·Upgrading of operating systems ·Mapping of network drives ·Liaise with external vendors and service provider ·Analyze and resolve user technical problems. Ensuring compliance with College ICT policies, standards and procedures.

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SALARY NOTCH:

• R237 453.00 PA, plus benefits.

 Requirements:

• Grade 12 or equivalent· A recognized and relevant (NQF6) qualification in Information Technology, Information Systems/Technology is recommended · Use of student management software such as Coltech will be an added advantage· Knowledge, understanding, application and interpretation of office management· Knowledge of handling office equipment ·Excellent written and verbal communication skills ·Computer literacy (MS Office, Outlook, Excel, Word, and PowerPoint)  ·Knowledge of student administration processes within the TVET sector· Good written writing and verbal communication skills ·Good report writing ,planning  and organising skills ·Good Problem solving skills ·Meticulous attention to detail when handling numbers and records ·Client oriented ·Ability to maintain confidentiality and accurately handle data and records

 ADDED ADVANTAGE

• Experience in student administration, registration or examination administration. ·Experience in the use of student management systems, including COLTECH. ·Relevant qualification in Information Management, Information Systems, Office Administration, Public Management or related fields. · Experience in TVETMIS data management and reporting.

 Key Result Areas:

• Verify student registration ,examination and certification information for accuracy and completeness ·Maintain accurate electronic and manual filing systems for students and academic reports ·Handle  confidential student and institutional data with integrity ·Assist in extracting basic statistics, data sets and routine MIS reports ·Prepare campus student registers ·Handle internal and external routine enquiries regarding student data during student registration periods and manage routine correspondence ·Coordinate with other campus units, departments and other stakeholders regarding data collection, verification and submission. Capture, update and maintain student data on approved student management systems.

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SALARY NOTCH:

• R237 453.00 PA, plus benefits.

 Requirements:

• Grade 12 or equivalent· A recognized and relevant (NQF6) qualification in Communication/Public Relations/Marketing/Media Studies is recommended ·Understanding of the importance of branding guidelines, graphic design and applying across a range of channels ·Knowledge and understanding of stakeholder management ·Knowledge of events administration and coordination Knowledge and understanding of digital marketing ·Knowledge and understanding of website maintenance ·Knowledge of policies and governance environment of TVET Colleges including, Excellent written and verbal communication skills ·Computer skills (MS Office, Outlook, Excel, Word and PowerPoint) · Administrative skills ·Planning and organizing skills  ·Good report writing ·Problem solving skills ·Analytical skills· Client oriented · Planning and organizing skills  ·social media administration skills · event support and coordination skills  ·customer service skills ·data capturing and reporting skills.

 ADDED ADVANTAGES

• Relevant qualification in Marketing, Communications, Public Relations, Media Studies or Digital Marketing. Experience in a marketing, communications or public relations environment. · Experience in managing social media platforms and creating digital content. ·Experience within the TVET or higher education sector.

Key Result Areas: 

• Assist in the implementation of the College's marketing, branding and communication activities to promote the institution, its programmes and services. Assist in the coordination of photographic, videographic and drafting of articles ·Assist in the coordination of public relations and social media liaison services ·Assist in the coordination of college events and communication administration services ·Assist in updating the content, design and layout of the college website ·Attend and set up for Career exhibitions ·Assist in management and implementation of social media practice and channels. Monitor communication and marketing activities and report on progress, challenges and opportunities for improvement. ·
• Ensure compliance with College policies, communication protocols, branding standards and all relevant legislative and regulatory requirements. · Respond to routine enquiries from internal and external stakeholders and provide professional customer-focused support relating to marketing and communication matters.

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SALARY NOTCH:

• R237 453.00 PA, plus benefits.

 Requirements: 

• Matric certificate or equivalent ·A recognized and relevant (NQF6) qualification in Financial Management or equivalent is recommended ·Minimum of 1-2 years’ experience in financial management environment will be an added advantage ·Knowledge of financial functions, and practices ·Ability to capture data, and collate financial statistics ·Knowledge of the Public Service financial legislations, procedures, and treasury regulations (PFMA). ·Knowledge of financial operating systems. ·Good verbal and written communication skills ·Problem solving skills ·Ability to work in a team ·Ability to operate office equipment ·Ability to perform routine tasks ·Good Computer skills (MS Office, Outlook, Excel, Word and PowerPoint) ·Good numeracy skills· Planning and organizing skills ·Ability to perform routine tasks· Good interpersonal relations.

Key Results Areas: 

• Render Financial Accounting transactions · Filing of all documents · Collection and verification of deposit slips · Perform bookkeeping services · Capture all financial transactions ·Clear suspense accounts ·Record debtors and creditors ·Render a budget support service   ·Attend to all student enquiries ·Monthly reconciliation of debtor's accounts against the sub ledger.

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SALARY NOTCH:

• R237 453.00 PA, plus benefits.

 Requirements: 

• Matric certificate or equivalent ·A recognized and relevant (NQF6) qualification in Financial Management or equivalent is recommended. ·Minimum of 1-2 years’ experience in financial management environment will be an added advantage ·Knowledge of financial functions, and practices ·Ability to capture data, and collate financial statistics ·Knowledge of the Public Service financial legislations, procedures, and treasury regulations (PFMA) ·Knowledge of financial operating systems. ·Good verbal and written communication skills ·Problem solving skills ·Ability to work in a team ·Ability to operate office equipment ·Ability to perform routine tasks ·Good Computer literacy (MS Office, Outlook, Excel, Word and PowerPoint) ·Good numeracy skills ·Planning and organising skills ·Ability to perform routine tasks ·Good interpersonal relations.

Key Results Areas: 

• Verify invoices for correctness and approval (Internal control) ·Process supplier payments ·Receive salary advices ·Process advices (check advices for all correctness, capture salaries, bonuses, salary adjustments, capture all deductions etc.) ·File all documents ·Capture all financial transactions ·Clear suspense accounts ·Process electronic banking transactions ·Process journals.

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SALARY NOTCH:

• R237 453.00 PA, plus benefits.

 Requirements: 

• Matric certificate or equivalent ·A recognized and relevant (NQF6) qualification in Human Resource Management or equivalent ·1–2 years’ relevant experience in Human Resource Practices will be an added advantage ·Knowledge of HRM practices ·Knowledge of Persal ·Personnel administration standards ·Knowledge and understanding of the application of Public Service Regulative framework (LRA, BCEA, PSA, PSR, PFMA, applicable MPSA Directives and PSCBC Resolutions etc) ·Knowledge of Recruitment and selection processes ·Knowledge of performance management processes ( PMDS & IQMS) and processes ·Knowledge of conditions of service in the TVET sector ·Knowledge and understanding of Department of Higher Education and Training and TVET ·Maintenance of confidentiality ·Planning and organizing skills ·Good report writing ·Good communication and Interpersonal skills ·Problem Solving skills ·Analytical and administrative skills· Good Computer skills (MS Office, Outlook, Excel, Word and PowerPoint).

Key Results Areas: 

• Administer recruitment and selection processes · Administer employee conditions of service and benefits· Administer employee leave management· Administer performance management· Manage employee records· Provide general Human Resource Administration and address enquiries from clients.

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SALARY NOTCH:

• R201 093.00 PA, plus benefits.

 Requirements: 

• Matric certificate or equivalent ·A recognized and relevant N6 Certificate in Financial Management/Public Management is recommended ·Ability to capture data ·Basic knowledge of financial functions, practices ·Numeracy skills ·Good communication skills (verbal and written) ·Ability to perform routine tasks ·Ability to operate office equipment ·Accuracy and Aptitude figures· Interpersonal relations· Good computer skills (MS Office, Outlook, Excel, Word and PowerPoint).

Key Results Areas: 

• Assist in facilitating and coordination comprehensive bursary application cycles· Assist in monitoring and administering financial aid workflows to ensure operational efficiency ·Assist in analyzing provisional funding data specifically for NSFAs – supported students ·Assist in managing the allocation and distribution of bursary awards ·Assist in providing daily consultations to students regarding financial aid related queries as and when required ·Assist in compiling detailed reports tracking bursary allocations, fund utilization, and program progress ·Assist in coordinating administrative processes and procedures related to student accommodation.