Vacancies Open at The Aurum Institute

Overview

• Managing of all ICT Storerooms
• Reception (New Hardware)
• Dispatch (Ready for Collection / Repairs)
• Long Term Storage
• Process requests for loan assets & or spare assets.
• Log calls for loan devices (Laptops, Desktops, Tablets e.g.)
• Capturing of assets and uploading of all ICT Hardware Documentation on Asset Management System.
• Verification of all collections returns and configurations. (ACF’S & ARF’S & Configuration Forms)
• Stock Take of all assets.
• Notifying staff on ICT Hardware that is ready for collection.
• Reporting (Asset Management System) – when needed.
• Vendor Verification of paperwork against hardware received.
• Hardware Lifecycle Management (See Daily Duties)

Daily Duties

Deliveries

• Tagging assets once delivered
• Marking/Labelling all assets delivered
• Putting assets on the relevant shelves
• Marking Invoices (Name of order & asset tag)
• Capturing assets on Asset Management System
• Scanning invoices to ICT Asset control
• Updating Invoice Report/Spreadsheet (for Weekly ICT Asset Control Meeting)
• Filing invoices.

Set Ups (Technicians)

• Technicians to request hardware for set up
• Assets to be retrieved from storeroom and an Asset Configuration Form needs to be done with the relevant details
• Assets given to technicians with the relevant paperwork
• Once the technicians are done, the assets needs to be put in the storerooms on the relevant shelve (e.g. Ready for Collection)
• Configuration form to be completed and send to ICT Asset Control to verify.
• Update Asset Management System
• Print verified form and attach to original form & file

Collections

• Getting assets ready for collection
• Complete an Asset Collection Form (ACF) – user to sign the ACF before receiving asset
• Send ACF to ICT Assest control for verification (with copy of the users ID/License)
• Update Asset Management System
• Print verified form and attach to original form & file
• Updating Asset Collection Report/Spreadsheet (for Weekly ICT Asset Control Meeting)

Returns

• If user returns an asset, an Asset Return Form is completed for the user to sign
• Mark/Label the returned asset and put on relevant shelve
• Send ARF to ICT Asset control to verify (with copy of ID)
• Update Asset Management System
• Print verified form and attach to original form & file
• Updating Asset Return Report/Spreadsheet (for Weekly ICT Asset Control Meeting)

Requirements

Education

• Grade 12 or equivalent
• SharePoint Fundamentals

Advantageous

• Office Administration Certificate
• Business Administration Certificate
• SharePoint foundation certification

Experience

• At least 3 years’ experience in a senior Coordinator/Asset Control officer position
• Understanding of Donor Funded environments

Requirements

• Own Car
• Valid Drivers Licence
• Basic Computer skills
• Basic Microsoft Office (Level 1-2)
• PowerPoint presentation skills
• SA Citizen or valid work permit to work in South Africa
• Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required
• Willing to work overtime

Advantageous

• Intermediate computer skills
• Intermediate Microsoft Office (Level 2-3)

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Overview

• The ICT Coordinator is responsible to ensure that the procurement of ICT-related Goods and Services complies with the Company’s Procurement Policy.
• Effective procurement of all ICT-Related Items for the Company within the required timeframe, best price possible and quality. To manage and coordinate all administrative functions and related activities within the ICT Department.
• Developed and maintained positive Stakeholder relationships.
• Liaise with External Vendors
• Liaise with Internal customers (Users)

ICT Procurement

• Improved Procurement Turnaround time
• Obtained best price and quality.
• Submitted accurate and reliable Procurement Records/Invoices timeously.
• Improved the Sites/HO satisfaction level.
• Addressed Vendor queries timeously.
• Obtained Quotes and negotiated.
• Raised of Purchase orders
• Receipted Invoices
• Managed long outstanding PO’s.

Coordinating of Office Administration

• Managed efficient Administrative Functions/Systems
• Maintained the integrity of Project Records/Reports and Processes
• Made logistical arrangements for Meetings, Site Events etc
• Managed effective travel and accommodation/reimbursement.
• Made Materials and Tools available.
• Maintained efficient Procurement Practice

Technology Administration

• Improved the quality and accuracy of Asset Management Information
• Submitted all relevant Reports timeously when required.
• Conducted efficient IT Administration
• Provided IT assistance accurately and timeously.

Requirements

Education

• Grade 12 or equivalent
• SharePoint Fundamentals

Advantageous

• Office Administration Certificate
• Business Administration Certificate
• SharePoint foundation certification

Experience

• At least 3 years’ experience in a senior Coordinator/Procurement officer position
• Understanding of Donor Funded environments.

Requirements

• Own Car
• Valid Driver's Licence
• Basic Computer skills
• Basic Microsoft Office (Level 1-2)
• PowerPoint presentation skills
• SA Citizen or valid work permit to work in South Africa
• Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required.
• Willing to work overtime.

Advantageous

• Intermediate computer skills
• Intermediate Microsoft Office (Level 2-3)