Vacant Jobs at Apex Group

Role Summary

• The Senior Administrator - Dealing and Settlements will be responsible for performing daily and monthly tasks of the Fund of Fund Dealing and Settlements desk.

Job specification  

• To perform the duties of the Fund of Fund Dealing and Settlements function as outlined by the operating processes around Fund of Fund Dealing and Settlements and off-market trade instructions.
• For cash instructions, prepare and ensure accurate and timely execution and authorization of:
• Cash related transactions for investor fund of fund subscriptions.
• Payment of expenses.
• Third party cash transfers.
• All other Cash Administration payments done both manually and on on-line banking platforms.
• For trading transactions, on receipt of appropriate instructions; prepare, capture and confirm trades and trade instructions.
• Ensuring accurate and timely execution and authorization of:
• Unit Trust investments and redemptions through trading platforms.
• Hedge fund of fund subscriptions and redemptions.
• Ensure appropriate follow up for confirmation of transaction

Skills Required:

• A tertiary qualification and minimum 3+ years applicable experience or 4 years operational experience.
• Excellent financial services process & product knowledge.
• Excellent knowledge of financial instruments.
• Experience on Fund of Fund Dealing and Settlements activities is compulsory.
• Good understanding of cash and trade instruction cycles.
• Good knowledge of systems and systems control environments.
• Good accounting and audit experience.
• Knowledge of risk management processes an advantage.
• Good communication, documentation and presentation skills.
• Be able to “think outside the box” and adapt to changing requirements.
• Be meticulous and have a high attention to detail.
• Be calm and stay focused in stressful/high pressured situations.

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Role Summary

• Fund Accountant must manage to perform fund valuations within the Institutional Funds space. The Fund Accountant will be required to administer the funds efficiently, accurately and within daily deadlines as well as setting up and ensuring checklists and standards are adhered to.

Job Specifications:

• Generation and distribution of daily valuation files. 
• Responsibility for income distribution and TER calculations and providing them to clients timeously. 
• Reviewing all processes to assess continuous improvement and automation opportunities and presenting recommendations to management. 
• Responsible for all the daily processes that goes into the fund valuation. 
• Communicating and responding to queries internally and from the client, working with the Senior and Team Leader in resolving such queries. 
• Dealing with client queries and audit queries. 
• Communicating and answering any queries on the funds from the team. 
• Performing valuation quality assurance reviews and ensuring consistent quality of output. 

The main responsibilities of the role will be to:

• Update the Apex systems with all the daily prices and the verification of these prices.
• Verify on a daily basis that all systems have been updated through external price feeds and that the data is correct.
• Input on a regular basis into the update of process documentation to record any changes in procedures or additional responsibilities allocated to the individual.
• Achieve deliverables against agreed deadlines and manage expectations with clients.
• Ensure all queries are identified and actioned timeously, per SLAs with clients.
• Build and maintain strong working relationships with external and internal clients.
• Assist Team Leaders and Specialists with ad hoc projects as the need arises.
• Stand in as a back-up for colleagues.

Skills Required:

• Experience in Asset Management portfolio administration and pricing is preferred. 
• Experience with investment products (including Unit Trusts, Multi-Manager, Segregated Portfolios, ETF’s, Pooled products) either locally or internationally an advantage. 
• An excellent working knowledge of MS office & IT packages (particularly Excel); 
• Knowledge of Invest One, Decalog and Xceptor an advantage. 
• Good understanding, knowledge and experience of back-office administration processes and accounting. 
• Excellent communication skills (both written and verbal); 
• Confident, enthusiastic and self-motivated. 
• A track record of achievement; and 
• To work independently in meeting deadlines and still work within a team environment track record of achievement. 

Minimum Requirements

• Have minimum of 6-12 months experience as a fund accountant or a similar background. 
• A BCom or similar, accounting, economics or investments background

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Role Summary

• The Specialist: Data Integration is responsible for managing and implementing data integration controls, processes, and projects, as well as planning and overseeing the production cycle of system reconciliations between NX Manager and InvestOne. The role works closely with the Fund Administration management team to ensure accurate, timely, and controlled reconciliation outputs.

Key Responsibilities

Operational Management

• Monitor team service delivery against agreed SLAs and manage client expectations regarding deliverables.
• Manage and coordinate team deliverables related to new client onboarding.
• Act as a key point of contact for new business and business development initiatives.
• Provide mentorship to staff, ensuring appropriate knowledge sharing, coaching, and skills development.
• Take responsibility for resolving issues escalated by administrators and operational staff.
• Periodically review processes to ensure the smooth and efficient operation of the desk.

Risk Management

• Manage risk associated with team activities by reviewing processes and ensuring that adequate controls are in place.
• Identify and assess opportunities to improve operational efficiency and reduce overheads, including the use of new technologies and tools.

Relationship Management

• Build and maintain strong working relationships with internal back-office teams and clients on matters relating to dealing and operational activities.
• Establish and maintain effective working relationships with IT, Business Analysts, and other key stakeholders to ensure business continuity and process enhancements.

Relationship Management

• Build and maintain strong working relationships with internal back-office teams and clients on matters relating to dealing and operational activities.
• Establish and maintain effective working relationships with IT, Business Analysts, and other key stakeholders to ensure business continuity and process enhancements.

Relationship Management

• Build and maintain strong working relationships with internal back-office teams and clients on matters relating to dealing and operational activities.
• Establish and maintain effective working relationships with IT, Business Analysts, and other key stakeholders to ensure business continuity and process enhancements.

Relationship Management

• Build and maintain strong working relationships with internal back-office teams and clients on matters relating to dealing and operational activities.
• Establish and maintain effective working relationships with IT, Business Analysts, and other key stakeholders to ensure business continuity and process enhancements.
• Ensure that SLAs are in place and consistently adhered to for both internal and external clients.

Data Integration and Reconciliation Responsibilities

• Manage and implement data integration controls, processes, and related projects within Fund Administration.
• Plan, coordinate, and manage the end-to-end production cycle of system reconciliations between NX Manager and InvestOne.
• Oversee and coordinate the outputs of the system reconciliation team to ensure accuracy, completeness, and timeliness.
• Support the resolution of operational issues arising from reconciliation processes.
• Produce and maintain management reporting relevant to data integration and reconciliation activities.
• Ensure reconciliation processes are consistently followed and aligned with internal standards, policies, and control requirements.
• Work collaboratively with internal stakeholders to maintain data integrity and drive process efficiency.

Key Requirements

Qualifications and Experience

• B.Com or similar tertiary qualification in a business-related field.
• At least 3 years’ experience in Asset Management portfolio administration.
• Minimum of 2 years’ experience in a management or team leadership role.
• Sound knowledge and practical experience of Asset Management processes.
• Strong understanding of portfolio management processes and trading lifecycles

Key Competencies

• Strong understanding of system reconciliations and data integration controls.
• High attention to detail with strong analytical and problem-solving skills.
• Ability to manage multiple processes and projects concurrently.
• Strong stakeholder engagement and communication skills.
• Solid understanding of risk, control, and compliance requirements.

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Role Summary

• As an Assistant Manager in the Compliance Team, you will report to the Manager Compliance and be responsible for a number of important administrative tasks and provide support to the Compliance function which will ultimately enable the Compliance Officer & Money Laundering Compliance Officer to provide robust management information to the boards of the Apex regulated entities.

Key Responsibilities

• Assist the Senior manager to draft CDD processes and guidance's to assist the CDD team and business teams with CDD related matters.
• Assist with the management of the CDD team in the Johannesburg and Jersey offices by ensuring that they comply with all internal policies and processes.
• Allocate work to the CDD team members and ensure that the work is distributed evenly.
• Ensure that the work is allocated appropriately so that deadlines can be met.  Any delays must be communicated to the business teams.
• Collaborate with the business teams to ensure that onboarding and CDD is completed correctly and within the deadlines.
• Demonstrate an understanding of the CDD/AML procedures and ensure that high risk matters receive appropriate level of attention escalation and sign off.
• Participate in meetings with the business teams regarding CDD related matters in the absence of the Senior manager.
• Guide and coach junior team members.
• Identify areas where processes can be improved and suggest these to senior management before implementing.
• Effectively communicate changes to CDD processes to the business teams by sending regular CDD guidance emails to the business teams.
• Assist the Senior Manager with updating the CDD manual annually or when there are legislative changes that may affect the CDD processes.
• Ensure that all day-to-day matters required to be completed are performed in a timely and satisfactory manner, including monitoring tasks and monitoring the email inbox for the Team and allocating the work accordingly.
• Present training to the business teams.
• Communicating with internal teams to ensure CDD collection is undertaken promptly, following up as necessary to manage outstanding CDD.
• Build and maintain collaborative relationships with the business teams.
• QC and verify all Console records (Jersey only).
• Manage the wet-ink process (Jersey only).
• Submit monthly KPI trackers by 7th of each month to the management team in SA (SA only).
• Keep abreast of the changes in legislation/regulations and ensure that when internal policies and processes are updated that the changes are implemented immediately.
• Participate in planned activities that are appropriate for your own development.
• Assist with other duties to support the Senior Members of the Apex Compliance Function from time to time.
• Be willing to undertake or assist in any project work that is identified and be willing to get involved with Apex Group initiatives in relation to regulatory issues, liaising with Senior Members of the team as and when required.
• Be able to assist other team members where required.

Skills Followings skills would be desirable for this role:

• knowledge of the Financial Services (Jersey) Law 1998, any orders issued under the Law.
• knowledge of the Code of Practice for Trust Company Business.
• knowledge of the Code of Practice for Fund Services Business.
• knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws.
• knowledge of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism.
• Awareness of personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures.
• Excellent communication skills.
• Be well organized.
• Have the flexibility and adaptability to undertake a variety of tasks at short notice if required.
• Self-motivated and capable of prioritizing workloads as required.
• Be proactive in your approach; and.
• Have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex’s key databases some of which are bespoke.

Key Requirements

• It is preferable that you have an understanding of Jersey’s financial regulations and AML/CFT Framework and have at least 3-5 years’ experience with performing Compliance / AML/CFT roles within a regulated financial services business though training will be undertaken for those individuals who do not have experience and have not worked in Compliance / AML/CFT roles.
• Will either hold or be willing to work towards a relevant compliance qualification (as determined by Apex).

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Summary of the position

• The Specialist: Investment Compliance Support Services is first and foremost the regulatory specialist in the Investment Compliance Support Services (“ICSS”) team.
• The ICSS team reports both regulatory and bespoke mandate compliance breaches to clients daily on a post-trade basis and provides the functionality to our clients for monitoring breaches on a pre-trade basis as well, from NX Manager.  The team also produce monthly regulatory holdings reports to clients, run from the data warehouse, and enriched with data from both InvestOne and NXManager.  External Manager look-through is performed for monthly reporting.
• The role requires good knowledge/experience across the investment and operational cycle. The role largely entails the interpretation of both mandates and legislation/regulation to effectively translate the regulation into workable compliance rule results, upon which our clients depend for guiding their investment decisions within client mandates and prescribed regulation.
• The role will collaborate within the ICSS team and other relevant teams to ensure that the interpretation is successfully applied to both the NX Manager platform (enabling pre- and post-trade compliance) as well as the Compliance Reporting Warehouse. Whilst the primary focus of the role is thus the interpretation of mandates / regulation / legislation, there is also a requirement to have a working knowledge and understanding of the process of converting this interpretation into rules within the technology platform. 
• Therefore, strong technical or operational knowledge of investment instruments and issuers is required, as well as experience on NX Manager (preferred) or another comparable compliance monitoring system is ideal.
• In support of the above, the basis of successful compliance rule monitoring and reporting is the continual oversight on static and market data to ensure correct classification into regulatory rulesets. 
• You will be required to assist with the processing of external manager data and mapping instruments for ingesting into the Apex systems and thus will work closely with the Instrument and Fund Setup team to update and maintain static data integrity for investment compliance purposes. Data and issuer market capitalization checks will be required.

Outline of main duties and responsibilities

• Developing, coding, and implementing compliance rules to NX Manager for European and local clients.
• Working with portfolio managers to facilitate smooth operation of pre-trade compliance rules.  Investigating and troubleshooting issues that may occur.
• Troubleshooting classification issues, cleaning static data to support daily monitoring and monthly report integrity.
• Critically reviewing compliance rules to improve integrity on an ongoing basis.
• Following proper test protocol in UAT environment and change control protocol of rules into the production environment.
• Support the efforts within the ICSS team in respect of interpreting and documenting legislative, regulatory and mandate compliance requirements applicable for use in NX Manager and the Compliance Reporting Warehouse.
• Documenting the interpretation of legislative or regulatory changes, in a manner which allows for these documents to be circulated internally at Apex or externally to clients, and input into planning for these changes.  Testing of all changes and developments.
• Being pro-active in solution-finding and regularly question processes and “status quo’s” to constantly improve.
• Providing professional support to the Apex client base both in South Africa and in other jurisdictions in respect of compliance related queries, including interpretation, breaches, reporting, etc.
• Reporting: Rotation of daily post-trade reporting; monthly compliance reporting (Reg28 and Reg30).
• Monthly pre-reporting checks to ensure sound and consistent instrument and issuer classifications for monthly reporting.
• Build excellent rapport with clients in developing their confidence in our service offering, by ensuring your full understanding of their requirements, and maintaining such well-managed relationships to achieve the best results for the clients.
• Supporting the business development effort in expanding the Compliance Support Services function, thinking with a business brain.
• Actively strive to live by and operate within the Apex core values.
• Actively drive and contribute to a culture of quality/excellence, through risk awareness and adherence to compliance standards and all relevant operational controls and processes.

Required Skills and Experience

The successful candidate will possess:

• An accounting or business degree (minimum B. Com or equivalent) together with at least 4-5 years fund administration/management experience in a compliance related role.
• Certificate in Compliance Management.
• Strong numerical and analytical skills to review fund compliance reports in detail and respond to queries. The role requires excellent Excel skills to analyze portfolio exposures and structures, and to enable manual calculation of desired compliance rule outputs.
• Agile and flexible thinking (“thinking on your feet”), creative thinking for solving problems.
• Strong knowledge of the full investment process starting from the portfolio manager’s investment decision through operational process to client reporting.
• Strong investment compliance experience with UCITS regulation and European investment monitoring and instruments.
• Solid knowledge and understanding of the regulatory investment limits dominant in the Republic of South Africa such as Regulation 28, CISCA, Regulation 30, and how various instruments apply to these regulations.
• Attention to detail, methodical and structured work approach.
• Excellent communication and negotiation skills, both written and verbal, as the ICSS team is dependent on downstream operations. The rule requires confident interaction with all areas of the business to perform team tasks, as well as interacting with clients on a day-to-day basis in respect of investment compliance issues.
• Confident, committed and self-motivated individual and able to work under pressure.
• Positive attitude.
• German fluency an advantage

Other requirements

• The role will require commitment to completion of tasks for clients that are set by deadlines.  This will from time to time require longer hours.