Vacant Jobs at Government Communication and Information System (GCIS)

REQUIREMENTS :

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Graphic Design or equivalent related qualification majoring in Graphic Design. General exposure in the field will be an added advantage.
• The candidate must have basic knowledge in the use of an Apple Macintosh computer. Must be proficient in Adobe Illustrator, Photoshop and InDesign (animation and 3-D skills are a bonus).

DUTIES :

• The successful candidate will be responsible for collaborating with the design manager on the overall look and feel for all design products.
• Working as a graphic designer on various products as per brief.
• Conceptualising and handling visual execution of all design briefs. Development of creative concepts.
• Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• Applicants should be in possession an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Digital Communication, Digital Marketing, Multimedia, or equivalent related qualification majoring in Digital Communication, Digital Marketing, Multimedia. General exposure in the field will be an added advantage.
• The candidate must have basic understanding of planning content, writing and maintaining social media content, and using social media as part of a communication plan.

DUTIES :

• The successful candidate will be part of a team responsible for the continuous updating, maintenance and improvement of social media accounts and websites maintained by GCIS.
• This includes liaising with role-players, preparing content for the social media accounts (abstracting, writing, language and content editing), updating website content on a Drupal content management system, and creating dynamic written, graphic and video content that promotes audience interaction on the social media accounts managed by GCIS using Adobe.
• The candidate will also write and distribute e-newsletter to mailing list subscribers and use a social media monitoring tool to listen, monitor, and engage with target audiences proactively. Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Public Management / Administration/ Logistics Management / Public Finance/ Accounting or Purchasing Management or equivalent qualification majoring in Public Management / Administration/ Logistics Management / Public Finance/ Accounting or Purchasing Management.
• General exposure in the field will be an added advantage. The candidate must have basic knowledge of BAS, LOGIS and Procurement Integration (PI).

DUTIES :

• Capture payments on LOGIS Integration and BAS. Confirm Banking Details on CSD before capturing payments. Export entities from CSD to BAS. Verify allocation for correctness before capturing payments on the payment processing systems.
• Verify authenticity of signatures on the documents before capturing payments. Also ensure compliance of all documents attached before capturing payments on the system. Ensure correct information is captured on these payment processing systems.
• Monitoring and prioritisation of payments to ensure that no payments are processed after 30 days as well as outside the standards set by the department.
• Ensure that invoices with queries are raised immediately with the relevant suppliers to ensure that invoices are still paid within the required standards. Run departmental 0-9 file.
• Send departmental 0-9 file inputs to sections for IFS/AFS. Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables) Ensure that accounts of creditors of the department are not outstanding for more than 30 days.
• Assist in linking invoices on ITS (Invoice tracking system) Provide accurate information in relation to Annual and Interim Financial Statements (Commitments, Accruals and Payables) timeously.
• Respond to enquiries and queries timeously and keeping record of enquires/queries handled including the turnaround time. Compile accurate work statistics. when required assist with the compilation of the 30 Days report of payments.
• Assist with the BBBEE statistical data reports. Assist with the preauthorisation of payments where required. Provide general office support. Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Public Management/Administration/Logistics Management or Purchasing Management.
• General exposure in the field will be an added advantage. The candidate must have excellent communication and interpersonal relation skills.

DUTIES :

• The successful candidate will be responsible the asset management. Manage the asset disposal process. Ensure proper control of departmental assets register. Developing and implementing action plans for asset management in terms of asset verification, disposal.
• Compiling and typing of submissions. Bar-cording of Departmental Assets. Handling asset related queries, Conduction asset verification in Head Office and Provincial Offices.
• Regular updating of asset registers, Reconciliation between BAS and the LOGIS system. Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Communications/Public Relations/ Journalism/ Media Studies or equivalent qualification majoring in Communications/Public Relations/ Journalism/ Media Studies. General exposure in the environment will be an added advantage. 

DUTIES :

• Responsible for the maintenance and updating of the intranet site. Generate content for the intranet site. Assist in writing and creating content for Internal Communications platforms (WhatsApp, in-house news-bulletins, etc).
• Management of the switchboard and its operations including the supervision of personnel in the Switchboard.
• Provide support on all internal communication events and campaigns including the updating of the noticeboard structure. Assist with photo and video graphic services.
• Perform administrative work such the completion of monthly projections, assist with travelling logistics; compilation of reports. Please detail courses passed in the CV as per the academic transcript. 

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REQUIREMENTS :

• Applicants should be in possession of an appropriate three-year National Diploma (NQF Level 6) or a Bachelor’s Degree (NQF Level 7) as recognised by SAQA in Communication/ Journalism/ Media Studies, or equivalent qualification majoring in Communication/ Journalism/ Media Studies.
• General exposure in the environment will be an added advantage. Excellent communication (written & oral) and interpersonal skills. Exceptional organizing and planning skills. 

DUTIES :

• The successful candidate will be responsible for providing support to the directorate on communication and engagement initiatives. Assist in coordination of the daily rapid response system and further assist in monitoring the communication environment and flagging issues of concern. Support various tasks within the directorate and assist in the implementation of communication interventions and record keeping.
• Contribute to the development of content within the unit. Assist team members in increasing their productivity by ensuring they have up-to-date support material. Liaise with other directorates within the organisation. Draft/repackage report for branch submission and other reports.
• Provide overall administrative support to Rapid Response. Draft communication content as and when required. Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders. File on SharePoint. Assist with implementing new ideas to change existing procedures to improve filing, tasking and document tracking.
• Coordinate effective internal and external meetings, appointments and events. Compile agenda and take accurate minutes and action matrix during meetings. Handle claims and budget cash flow information for the directorate.
• Manage the leave register, leave plans, and leave rooster for directorate. Provide documents as and when required by Internal Audit. Maintain effective stock levels of stationery, cartridges, and other consumables. Please detail courses passed in the CV as per the academic transcript.