Vacant Jobs at Stellenbosch University

Duties

• Managing and coordinating all strategic learning, teaching and assessment initiatives within the Faculty. 
• Representing the Faculty and Dean's Office, as required on institutional and Faculty forums.
• Implementing institutional policies, guidelines and strategies at Faculty level, and supportingadministrative and academic staff in this task.
• Leading and coordinating the design, implementation, and evaluation of curriculum renewal processes within the Faculty. 
• Providing strategic oversight and support regarding student access activities and initiatives (recruitment, applications, selection and registration). 
• Coordinating and managing activities around student success.
• Managing and supporting key role-players in the Vice-Dean: Learning and Teaching reporting lines.

Job Requirements    

• Relevant postgraduate qualification at NQF level 8.
• Sound knowledge and experience of learning, teaching and assessment in higher education.
• The ability to liaise with academics and professional/support staff on all levels.
• Previous experience in curriculum renewal or curriculum development initiatives.
• At least five years' experience in a higher education institution.
• Excellent communication, administrative and project management skills.
• Excellent problem-solving skills and a team approach.

Recommendation    

• Relevant master's degree. 
• Sound knowledge of the Stellenbosch University context.
• Experience in training and academic development at a higher education institution

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Duties    

• Conducting futures research.
• Designing approaches and selecting appropriate tools and techniques for commissioned research projects.
• Contributing to the compilation of tender packs and grant proposals.
• Managing the quality of outputs of research associates.
• Making presentations and facilitating futures thinking sessions (travelling if necessary).
• Contributing authorship and editing to IFR publications.
• Liaising with the media on IFR activities and outputs.
• Sourcing funding for research projects.

Job Requirements    

• Master's degree in futures studies or a related field.
• At least three years' experience in consulting / advisory to senior management.
• At least three years' experience in a research environment.
• At least three years' experience of executive education, training, teaching and presentations to senior management.
• A proven record of publications in a reputable, reviewed domain, including in academia or industry publications.
• Willingness to travel as required

Recommendation    

• A PhD in a relevant field.
• Experience of leading research projects.
• Exposure to work in the rest of Africa.
• International consulting experience.
• Familiarity with initiating and managing projects funded via grants.

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Duties    

• Developing and implementing M&E frameworks for Lab projects.
• Tracking project performance and preparing regular reports.
• Identifying lessons learned to inform future projects.
• Overseeing day-to-day operations of the Lab.
• Coordinating project activities and managing budgets.
• Ensuring compliance with University policies and funding agreements.
• Assisting with project planning and execution.
• Liaising with funders, government agencies, and academic partners.
• Representing the Lab at meetings and events.

Job Requirements

• A postgraduate qualification in a relevant field (at least NQF level 8).
• Proven experience in designing and implementing M&E systems and methodologies.
• Strong knowledge of M&E best practices and tools, including data collection, analysis and reporting techniques.
• At least five years' experience in monitoring and evaluation, operations, or programme management in a relevant field.
• Experience in the South African university environment is strongly recommended.
• Excellent organisational, analytical, and problem-solving skills.
• Proficiency in data analysis and reporting.
• Excellent communication and interpersonal skills.
• The ability to manage multiple projects simultaneously.
• Proficiency in project management software.

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Duties    

• The senior administrative officer will be expected to perform the following financial and short course functions, which may include, but are not limited to, the following within the School of Public Leadership.
• Providing comprehensive financial governance and support services to the Director and other personnel.
• Overseeing the day-to-day financial operations of the School, including its various offices, academic programmes, short courses, research projects, centres, and social projects.
• Managing departmental and staff cost points, ensuring all incoming funds and payments are accurately recorded and verified.
• Drafting, reconciling, and monitoring budgets while providing timely and accurate financial reports, statements, and forecasts to support strategic planning and accountability.
• Administering financial activities such as vendor payments, departmental purchases (e.g., equipment and computers), and resolving budget-related enquiries.
• Ensuring compliance with financial policies, guidelines, and institutional procedures, while staying abreast of updates.
• Supporting staff in developing project proposals, preparing budgets, and ensuring alignment with institutional and funder requirements.
• Managing and administering all billing activities for the School, including short courses and other debtor invoices.
• Following up on outstanding debtors and providing continuous reporting on overdue accounts.
• Finalising and reconciling financial transactions related to short courses to ensure accurate records and compliance.

Job Requirements    

• Bachelor's degree in a commerce field (NQF level 7).
• Sound numerical and analytical skills, with attention to detail.
• Knowledge and competence in financial and project management.
• Excellent computer skills, including sound competence in Microsoft Office packages (particularly MS Excel) and communication computer packages (including cloud services and other collaboration tools).
• Knowledge and expertise in financial and administrative systems within a similar environment.
• At least three years' appropriate financial management work experience.
• Sound verbal and written communication skills in English.
• Effective planning, organisational, and prioritisation skills.
• The ability to work independently and use own initiative.
• The ability to function thoroughly and accurately under pressure.
• The ability to act diplomatically towards people at various levels within and outside the University.
• Willingness and availability to work outside of normal office hours from time to time on request.

Recommendation        

• BCom degree in financial accounting (NQF level 7).
• Honours degree or Postgraduate Diploma (NQF level 8);
• Advanced training in the use of MS Excel and experience with advanced financial accounting computer software packages.
• Financial administration work experience, specifically at a tertiary or similar institution.
• Sound verbal and written communication skills in Afrikaans and/or isiXhosa.
• Knowledge of the general functioning and structures of Stellenbosch University.
• Experience of Stellenbosch University¿s financial and administration systems.

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Duties    

• Leading the design, implementation, and continuous improvement of innovative digital and online learning strategies.
• Providing support to academic staff regarding the learning management system (Moodle) and other educational technologies.
• Designing online/hybrid learning sessions with academic staff to ensure a high-quality learning experience aligned with module outcomes and assessment strategies.
• Developing and implementing processes and best practices for creating online/hybrid learning modules. 
• Identifying the pedagogical needs of academic staff for online/hybrid learning and design capacity development interventions.
• Managing the learning technology team, overseeing the learning management system and other relevant technologies. 
• Cultivating a collaborative and innovative culture which prioritises continuous learning, upskilling, and professional development. 
• Overseeing career development, performance management, and training requirements for the learning technology team.
• Collaborating with academic staff, the Head: Learning and Teaching, and other teams to develop online/hybrid learning offerings. 
• Undertaking additional duties as assigned by management.

Job Requirements    

• A postgraduate degree (e.g., honours, postgraduate diploma, or master's) in education, educational technology, instructional technology and design, online learning design, or a closely related field.
• Three years' recent and relevant working experience in an educational context (preferably in a higher education institution or business school) within the field of online/hybrid learning design.
• Experience must demonstrate the ability to operate at a senior level, including designing, implementing, and evaluating online or hybrid learning initiatives in collaboration with academic staff or educators.
• Proven management experience, including leading a team, overseeing performance management, and driving strategic goals in a dynamic and innovative environment.
• Understanding learning theory and practice, and experience in creating digital content (e.g., videos, SCORMs, podcasts, interactive digital content).
• Proficiency in using and supporting a learning management system and other learning technologies.
• Experience using video streaming and online collaboration tools (e.g., Zoom, Teams). 
• Strong presentation, verbal, and written communication skills with high attention to detail.
• Recommendation    
• Project management experience on relevant projects (i.e. educational technologies or online learning design).
• Evidence of continued development/training regarding technology-enriched learning.
• Experience in graphic design, website design or programming.

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Duties    
Delivering academic, and career readiness advising to Dell Young Leaders students: 

• Building strong rapport and trust with students and ensuring that students receive timely assistance across the programme's careers support pillar. Proactively problem solving for students¿ needs to deliver tailored resources and personalised interventions through the provision of career information, advice, and guidance. Delivering this in one-on-one and group settings as needed (in person, as well as online where indicated). Supporting students with plans to enter employment as well as preparing for interviews through mock interviews, CV reviews and in-person career development opportunities. Delivering opportunities for students to engage with the programme's employer partners and preparing students accordingly for these opportunities.

Implementing student risk mitigation and career readiness interventions: 

• Leveraging programme technology and data to identify students at risk and implementing case management to ensure students are supported to meet their university and career goals. Understanding risks to a student securing placement after graduation and ensuring workflows target these students for intervention. Supporting continuous development of the student career offering and resources - and identifying mechanisms to drive efficient coverage of support. 

Designing and implementing career readiness programmes and events:

• Delivering career readiness programmes and events for students and employer partners year-round. These events, held both on campus and at offsite venues, will vary throughout the year and are designed to give students direct interaction with employers. They also offer employers opportunities to "give back" through activities such as mock interviews and CV reviews, while also helping students to enhance their skills as they progress on their career readiness journey.

Executing workflows leveraging the programme's custom technology toolset:

• Updating and managing student and alumni records through workflows within the technology tool. Ensuring student support cases are managed end to end and support delivery is recorded and can be reported upon using the programme's data-driven approach. Managing a calendar of consultations and incoming and outgoing student communications. 

Supporting application, selection and onboarding of Dell Young Leaders students to the programme:

• Ensuring potential applicants are provided with information relating to the programme and participating as a panelist for the interview process to select students who meet the programme's criteria. Delivering onboarding support to ensure students have a clear understanding of the programme offering, building strong programme buy-in. Effectively supporting students to manage the transition to university and begin preparing for their future careers from their first year of study. 

Note:

• Due to the requirements of the job and the nature of the position, working on Saturdays or after-hours, and up to 10% domestic travel may be required;
• Although this role will be based at Stellenbosch University and would require in person presence most of the time, the role will not be 100% office-bound and the ability to travel to different sites using your own transport arrangements will be required;
• This is a one year-contract role based at Stellenbosch University. This role is fully-funded by the Michael and Susan Dell Foundation. Contract renewal will be based upon annual funding approval.

Job Requirements    

• A relevant university degree;
• At least three years' work experience related to providing careers-related support;
• The ability to build relationships with and understand support needs of students on the programme is essential;
• Being an excellent communicator and relationship manager who can interact with individuals across multiple backgrounds, cultures, and leadership levels;
• Passion and energy for supporting young people's success with a solutions-orientated mindset;
• Maturity to deliver support with high empathy, emotional intelligence, and sensitivity;
• The ability to work with data and technology on a daily basis, with proficiency in MS Office, Outlook, Excel and PowerPoint;
• Strong attention to detail in recording and following up on tasks and projects;
• A willingness to continuously learn and keep up to date on graduate recruitment and early careers trends.
• Recommendation    
• Experience in recruitment, particularly in the early talent sector, or careers advice and guidance at a graduate level;
• Understanding of the South African higher education landscape is desirable, but not a requirement;
• Experience with creating career-related resources and designing and implementing events is desirable;
• Registered with the HPCSA as Counsellor or Psychometrist in independent practice.

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Duties    

• We are looking for a dynamic, dedicated and seasoned Project and Strategic Fund Manager with leadership attributes to join our team at Stellenbosch University and manage our key institutional projects through meticulous planning, effective execution, focused change management and strong stakeholder engagement. Our projects are multidisciplinary and diverse in terms of size, scope, focus/theme/field and stakeholders, but with the common thread that they are institutional and strategic in nature. Projects include, amongst others, the University's vision and strategy planning (2016-2018), the University's Centenary commemoration (2017-2018), repositioning the University's radio station (ongoing), and creating a project and change management methodology and platform (ongoing). Construction and IT projects are specifically excluded. An anchor project and focus for this role will be managing and overseeing the Stellenbosch University Strategic Fund, a fund that advances the University's vision and strategy through various projects.

Key responsibilities include, but are not limited to:

• Developing detailed project plans and schedules for diverse projects to ensure timely and successful delivery. This will include transitioning to an online platform for managing applications and projects (project planning and development, with specific reference to the Strategic Fund);
• Developing and refining administrative systems and procedures, ensuring alignment with SU policies, financial standards, and legal requirements. Conducting thorough reviews and evaluations to ensure compliance and eligibility. Developing and implementing systems to monitor and evaluate project progress, to optimise new systems, and to support impact assessments (monitoring and evaluation);
• Overseeing the entire lifecycle of projects and fund processes. Coordinating the receipt, acknowledgement, and tracking of Strategic Fund applications, and managing the allocation and disbursement of funds (project execution and fund management);
• Building and maintaining strong relationships with both internal and external stakeholders, ensuring smooth interactions related to projects and the Strategic Fund process (stakeholder engagement).
• If you're a proactive, detail-oriented professional with experience in project management and strategic funding, we want to hear from you! 

Job Requirements    
Essential qualifications and work experience:

• We will consider applicants within the following variations in terms of qualifications and work experience: 
• Variation 1: A Master of Business Administration (MBA) (NQF level 9), with a specialisation in project management, plus three years' experience in project management; OR
• Variation 2: An honours degree or equivalent qualification (NQF level 8), some kind of project management qualification (e.g. a short course), plus five years' experience in project management; OR
• Variation 3: A bachelor's degree or equivalent qualification, plus a postgraduate diploma in project management on an NQF level 8, plus five years' experience in project management; OR
• Variation 4: A project management qualification on NQF level 8 at a higher education institution or professional project management institution, with seven years' experience in project management. 

In addition, applicants must have:

• Demonstrable experience in leading a variety of projects, differing in scope and size;
• Experience in optimally using collaborative project management tools (e.g., Smartsheet, MS Project, Asana, Wrike);
• The ability to communicate effectively in a multilingual and multicultural environment, specifically in English and Afrikaans.
• Please note that applicants who do not meet all the requirements will not be considered.

Competencies

Technical competencies

• All applicants must complete an online questionnaire that illustrates their understanding of the application of project management methodology and how they would apply it to projects within the University environment (excluding construction and IT projects). Applicants selected for an interview will also be required to complete psychometric tests before the day of the interview, as well as a practical assessment on the day of the interview.
• To access the questionnaire, please copy the following link into your browser: https://app.smartsheet.com/b/form/599dd12f31544e628aece3c7990b5530 

Leadership competencies:

• Project and change management: The ability to manage assigned projects by applying principles, methods or tools for developing, scheduling, coordinating, monitoring, evaluating and managing project resources, including technical performance. The ability to manage a change process; the mobilisation of resources; removal of barriers/resistance to change; 
• Financial management: Knowledge of the financial processes to justify and administer the financial budget. The ability to oversee the procurement process. The ability to monitor expenditure and profit to ensure sound fiscal responsibility;
• Impact and presence: The ability to command attention from others; projecting confidence; having a presence; coming across as energised, focused, credible and compelling;
• Strategic thinking: Demonstrate an understanding and insight of the vision, mission and long-term strategy of the University; actively contributing to the strategic direction of the organisation; formulating short-, medium- and long-term strategy to position the University in the marketplace;
• Analytical thinking: The ability to analyse and evaluate data methodically; reading with and drawing conclusions from facts and data;
• Resilience: The ability to deal calmly and effectively and prevail in stressful situations, taking a long-term view of success and failure in pursuing goals despite obstacles and setbacks, including the capacity to bounce back from adversity;
• Conceptual thinking: The ability to effectively utilise and apply abstract ideas and concepts; identifying underlying issues, patterns or connections;
• Building collaborative partnerships: The ability to build and effectively maintain relationships with others, including clients and stakeholders; engaging and influencing others in a collaborative way. The ability to confidently express one's ideas and feelings in an open and honest way without putting others down or violating their rights;
• Accountability: Accepting full responsibility for one's own actions, being reliable and taking ownership of the role; accepting the consequences of one's actions without making excuses and/or blaming others.

Recommendation    

• Registration as a project management professional at a professional organisation for project management, e.g. PMI;
• Experience as a project manager in higher education.