Vacant Opportunities at Weylandts Furniture Cape Town (Pty) Ltd

Key Responsibilities:

• Review and process supplier invoices for payment
• Review and reconcile supplier invoices and credit card transactions
• Obtain necessary approvals and investigate discrepancies
• Maintain accurate and up-to-date supplier records
• Capture and reconciliation of cashbook transactions
• Reconcile supplier statements and resolve any discrepancies
• Prepare, process and load payments to suppliers and casuals
• Maintain accurate financial records in the accounting system
• Investigate and resolve queries related to supplier accounts
• Provide administrative support to the finance team and business
• Prepare monthly balance sheet recons related to accounts payable and cashbooks

Technical Skills:

• Experience in a similar role would be beneficial
• Basic accounts payable knowledge
• Proficient in MS Excel
• Xero and/or Syspro experience would be beneficial

Personal skills and attributes:

• Excellent planning, organizational and interpersonal skills
• Ability to exercise resilience when facing challenges
• Deadline driven
• Demonstrates a positive hands-on can-do attitude
• Must be positive, energetic, self starter with excellent problem solving and decision making skills
• Strong attention to detail and ability to manage large amounts of data with a high level of accuracy
• Good organisational and time management skills
• Strong communication and interpersonal skills

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MAIN ACCOUNTABILITIES:

• Ensuring in-stock availability of product ranges for the relevant categories on a weekly basis.
• Identification of category opportunities.
• Review cost estimates for existing products.
• Proposal of new orders required (in conjunction with Buyer).
• Ongoing control of the spend to approved budget.
• Aligning historical and future product performance to forecast on a weekly and monthly basis, as well as for budgeting purposes annually.
• Responsible for range review, category, and competitor analysis.
• Range review: Preparing, analysing, and making recommendations that are aligned with budget as well as our strategy to meet targets.
• Rate of Sales: ensure correct and changes presented with reasoning.
• Forecasting for promotions with the buyer and department manager, as well as placing of promotional orders and track sell through.
• Develop and maintain effective clearance triggers and strategy.
• Liaising with information systems to design reports to ensure visibility of the correct information [i.e. stock, margin, availability].
• Critically appraise past successes and failures to identify risks and opportunities.
• Reassess current systems and processes and propose improvements.
• Manage stock levels through new orders and clearance sales / AOS

TECHNICAL SKILLS:

• Relevant certificate, diploma or degree
• Proven working experience as a Merchandise Planner (5+ years), specifically dealing with replenishment.
• Good understanding of retail industry

BEHAVIOURAL COMPETENCIES:

• Highly degree of numeracy, able to work with large volumes of data
• Strong analytical skills – ability to think strategically & commercially
• Attention to detail, accuracy, disciplined to check work
• Proficient in Microsoft Excel
• Team working and interpersonal skills
• Excellent organisation skills and the ability to multitask
• Ability to work under pressure in a fast-paced environment

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Main Accountabilities include but are not limited to:

Daily/Weekly:

• Management of the Finance Administration team
• Ensuring DEXT/APMax/XERO are up to date with processing turnarounds per normal SLA with Finance Administration team
• Review and releasement of payments
• GRN Health Check across SYSPRO and CIN7
• AP and AR reviews with instructions to Finance Administration team
• Review of Cashbook recons prepared by Finance Administration team

Monthly:

• Fixed Asset Register (FAR) maintenance – as well as Wear & Tear register.
• Monthly Management Journals (Provisions/Accruals/Interbranch allocations, etc)
• Intercompany – Loans and Invoicing (Cost Recoveries/Recharges)
• VAT Preparation for Financial Manager Review
• Balance Sheet Reconciliation preparation for review with Financial Manager
• Preparation/review of Management Accounts
• Oversight & management of stock count process for the Manufacturing entity
• Review of materials utilisation and recovery in the Ecommerce and Dispatch division of the business

Technical skills:

• BCom Degree in Accounting or Management Accounting
• Minimum 3 years’ experience managing / leading a team
• 5- 8 years relevant accounting experience
• Excellent Excel skills
• Manufacturing experience would be advantageous
• Excellent PC skills (MS Office, Syspro, Xero and CIN7 experience would be advantageous)
• Good knowledge of IFRS for SME’s standards

Personal skills and attributes:

• Excellent planning, organizational and interpersonal skills
• Ability to exercise resilience when facing challenges
• Deadline driven
• Demonstrates a positive hands-on can-do attitude
• Able to work independently, yet be a team player
• Ability to manage and lead a team
• Must be a positive, energetic, self-starter with excellent problem solving and decision making skills