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  • Posted: Nov 15, 2017
    Deadline: Not specified
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    At a July 4th picnic celebrating American Independence Day in 1982, a group of interested Americans set up a table with poster advertising the opening of a new "American" school in Johannesburg. A few short months later, the American International School of Johannesburg opened its doors to its first students on September 6th. Founder Ed Norman, tog...
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    Assistant Operations Manager

    Job description

    Qualifications

    • Matric certificate
    • Certificate, degree or diploma or other appropriate credentials related to facilities or operations management
    • Three years’ qualified and evidenced experience in facilities management, facilities maintenance or facilities administration
    • Prior experience in a school environment preferred
    • Prior experience in construction/project management advantageous
    • Good English language skills, both written and spoken

    Attributes

    • Demonstrate the aptitude or competence for assigned responsibilities
    • Demonstrate the ability to take initiative and carry out assigned jobs to completion
    • Manage time and resources well and demonstrates good organizational and leadership ability with strong interpersonal skills.
    • Work under pressure when required and can work overtime as and when the role and responsibilities require it.
    • Committed, motivated and able to achieve tasks in the required time frame
    • Prepared to go the extra mile to achieve the School’s goals
    • A positive attitude
    • Continuously pursues to improve skills through on the job or external training.
    • Able to prioritize important matters and act on them accordingly.
    • Able to resolve conflicts and manage grievances.
    • Understand the importance that parents play in our community, that education is the key proponent in the organization, and that we serve the students and parents.

    Preferred Skills and Experience

    • A minimum of 5 years’ experience in operations/facilities management
    • Management experience within a multi-national environment
    • Previous experience working in the educational sector advantageous
    • Knowledge of local South African laws and practices required
    • An understanding of, and insight into, the BCEA, LRA and OHS Acts, with the ability to apply the required principles

    Key Performance Indicators

    • Assist with establishing operations management strategies.
    • Assist to develop and establish effective operations management solutions inclusive of techniques and processes.
    • Assist to implement an effective and quality management system.
    • Assist to set formal and measurable service level matrixes, performance targets and reporting strategies for contractors including an annual review of any Service Level Agreements.
    • Assist to identify and manage corrective and enhancement actions.
    • Assist to manage the Pretoria operations cost center.
    • Create additional educational opportunities for learners.
    • Promote the School as a premier learning institution where pride, ownership, responsibility and accountability ensure that learners, employees and parents work toward common goals and contribute meaningfully in society.
    • Ensure compliance with OHS, BCEA and LRA acts and apply the required principles

    General Duties and Responsibilities

    • Manage existing daily preventative and routine maintenance of building and appropriate plant
    • Liaise and collaborate with all role players internally and externally on maintenance, renovation and construction projects throughout the year, and over the winter
    • Liaise with the Director of Operations, the Strategic Facilities Manager, and the Pretoria Operations Manager on all maintenance, renovations and construction projects
    • Be available and willing to work overtime when required
    • Supervise required maintenance, including the winter maintenance program
    • Assume the role of acting Operations Manager in the Operations Manager’s absence
    • Supervise ongoing maintenance of building assets and the associated plant to ensure optimal functions of the School including plumbing, electrical and HVAC
    • Ensure electrical supply, as well as water and sanitation demand and infrastructure, with public utilities service providers
    • Control and manage the movement of school assets
    • Work with appropriate third party providers to ensure constant service and supply of infrastructure.
    • Participate in the creation of the School’s annual operational and capital expenditure budgets for Pretoria Operations.
    • Perform a weekly inspection of school buildings and grounds to identify required pest control, maintenance and repairs, and ensure the safety of playground equipment
    • Receive and process Maintenance Request Forms throughout the school year and during the winter break. Review requests for maintenance with the Operations Manager to ensure budget and funds are available
    • Supervise services necessary to support curricular, extracurricular, special events, campus rental, and evening events
    • Responds to maintenance and service requests during the work day
    • Supervise maintenance of the swimming pool
    • Assist to recruit, supervise and evaluate maintenance and cleaning staff
    • Serve as a member of the School’s Health and Safety Committee
    • Responsible for coordination of all keys, door locks (except push button), and pad locks on the Pretoria campus
    • Establish or adjust work procedures to meet scheduled work requirements
    • Demonstrate flexibility by adjusting schedules to meet educational needs when required
    • Responsible for regular maintenance of fire and burglar alarm systems
    • Ensure compliance with the applicable BCEA, LRA, OHS, Acts
    • Supervise a team of staff and ensure adequate resources are available to fulfil tasks
    • Analyze and resolve problems and assist employees to resolve work problems
    • Assist to evaluate staff regularly, and provide appropriate training and skills evaluations
    • Complete any duties as assigned by the Operations Manager and/or the Director of Operations

    Method of Application

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