Programme Administrator at Sanlam Private Wealth

Job description

KEY RESPONSIBILITIES

• Programme and project planning and management:
• Updates and maintains all programme and project plans for all IT, Strategic, Operations and Client Experience projects
• Supports the budget tracking within the Projects and IT area
• Preparing agenda’s and minute taking at prioritised project and programme meetings and steerco’s
• Maintain the RAID log together with the relevant project managers
• Provide support to manage relationships with internal and external parties to deliver on the relevant projects
• Assist with the preparation of communication related to Journey to Modernization and other related projects
• Maintain the reporting for all projects
• Consolidate dashboards for all required management reporting
• Maintain the projects office template library and controls
• Project Accounting and Reporting:
• Assess and track Service Providers and Vendors within the allocated budgets
• Track the project profitability and utilization of projects such as Orion and X-plan
• Responsible for reporting of delivery of projects within budget, timelines and according to the project criteria for successful implementation

MINIMUM REQUIREMENTS

• Relevant Degree or Diploma and/or required Certification with strong administrative experience
• Project Management qualification will be advantageous

TECHNICAL COMPETENCIES

• Proficient in MS Office (i.e. Word, Excel, PowerPoint etc.)
• Fully bilingual (English and Afrikaans)
• Excellent written skills

BEHAVIOURAL COMPETENCIES

• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities
• Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
• Lead: Positively influence others to achieve results that are in the best interest of the organization
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
• Organize and plan: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions and make recommendations and / or resolve the problem

ADDITIONAL INFORMATION

Preference will be given to suitably qualified and experienced South African equity candidates