Executive Assistant at KPMG South Africa

Job description

Purpose of the Job:

The individual will be responsible for providing Executive and Administrative support to the National Tax Director.

Key Job Duties Or Responsibilities

• Screening of calls and determine according to best judgement how callers can best be assisted
• Diary management, co-ordinating internal and external meetings
• Dealing with and following up on enquiries in Partner / Managers absence
• Client liaison and follow ups
• Organise all travel arrangements both local and international
• Organising, planning and co-ordinating international and local conferences and group meetings
• Accurate typing, editing, creating and finalising of documents within KIS format
• Inputting timesheets and expenses for Partners
• Assisting with formatting, editing and typing of documents including proposals and reports in Word and PowerPoint
• General organising and administrative support as required

Critical Technical Skills Or Competencies

• Must be proficient on Outlook, Excel, PowerPoint and Word and must be comfortable typing documents and reports
• A minimum of 2-3 years working in a Executive Assistant /Secretarial role servicing Executive members and teams or relevant comparative experience
• Previous experience in assisting HR with admin/secretarial type functions
• Previous experience with the preparation of proposals and formatting of documents would be advantageous
• Previous experience as an office manager and project manager would be advantageous
• Must be able to multitask and cope with requests from a team perspective
• Must be able to work independently and take ownership of responsibilities
• Ability to deal effectively with individuals at all levels, including members of client senior management and directors
• High level of confidentiality
• Excellent organisation and administration skills

Critical Interpersonal Or Interactive Skills

• Professional and diplomatic
• Able to work under pressure and meet deadlines
• Preparedness to work overtime, when required
• Ability to prioritise work according to urgency and importance
• Must be able to multitask and cope with requests from a team perspective
• Must be able to work independently and take ownership of responsibilities
• Professional and diplomatic
• Ability to deal effectively with individuals at all levels, including members of client senior management and directors
• Self-motivated
• Methodical and attention to detail
• Strong communication (verbal and written)
• Enthusiastic

Qualifications And Experience

• Post matric qualification will be preferred
• Matriculation certificate (Grade 12)
• Highly skilled and proficient in MS Office (Word, Excel, PowerPoint and Outlook), CRM, Oracle (PPS and HR Core)
• Minimum of 3 years in a Secretarial/Personal Assistant role or comparable experience