Office Manager (Fixed Term Contract) at Bash

• We’re looking for a proactive, organised and hands-on Office Manager to keep Bash Central and our office hubs running smoothly.
• You’ll be the face of Bash, creating a warm, welcoming experience for everyone who walks through our doors, while making sure our spaces are clean, safe, well-maintained and ready for our teams to do their best work.
• From coordinating our outsourced cleaning team and keeping our hubs stocked with the essentials, to managing suppliers, sorting out facilities and keeping a close eye on spend, you’ll bring the organisation, ownership and attention to detail that keep our workplace running like clockwork.
• If you’re a people person who loves making things happen, takes pride in the details and believes a great workplace experience is all in the little things, we’d love to meet you.

WHAT YOU’LL DO
Reception and Office Administration

• Be the face of Bash, welcoming visitors, candidates, suppliers and employees.
• Manage reception, general enquiries, visitor access, mail, courier deliveries and meeting arrangements.
• Coordinate meeting rooms, catering, refreshments and office events.
• Provide general administrative support and communicate relevant office updates to employees.
• Ongoing communication to the teams through slack and face-face.

Office, Events and Facilities Management

• Own the day-to-day running and presentation of Bash Central and our office hubs, ensuring spaces are clean, organised, safe and functional.
• Coordinate maintenance, repairs and office access requirements with building management and relevant service providers.
• Manage office equipment, stationery and consumables, ensuring supplies are available when needed.
• Identify and resolve operational issues, following up to ensure timely resolution.
• Organise and manage team events.

Cleaning and Hygiene

• Coordinate the day-to-day service delivery of our outsourced cleaners, including schedules, coverage and cleaning standards.
• Conduct regular inspections, address service concerns with the provider and ensure consistent hygiene across the office.
• Monitor cleaning supplies and follow up on corrective actions where needed.

Supplier Management and Expenditure Tracking

• Coordinate office suppliers across cleaning, maintenance, refreshments, catering and stationery.
• Obtain quotations, monitor service delivery and follow up on outstanding issues.
• Track weekly and monthly expenditure, including refreshments across our office hubs, against agreed budgets and spending guidelines.
• Maintain accurate company credit card records, receipts and supporting documentation, and submit invoices for approval.
• Prepare expenditure summaries, identify opportunities to reduce waste and flag potential overspending to People Ops.
• People Ops retains overall budget accountability and invoice approval. This role is responsible for expenditure tracking, accurate record-keeping and proactive cost control.

Health, Safety and Security

• Conduct routine checks to identify maintenance issues, hygiene concerns and potential safety risks.
• Escalate incidents and support workplace health, safety, security and emergency procedures.
• Ensure visitors and contractors follow relevant office access and safety requirements.

What We're Looking For

• 2–3 years’ experience in office management, reception, facilities coordination or a similar administrative role.
• Strong organisational, administrative and multitasking skills, with excellent attention to detail.
• Excellent communication and interpersonal skills and a professional, service-oriented approach.
• A proactive, hands-on approach with strong ownership and practical problem-solving skills.
• Experience coordinating suppliers and outsourced service providers; cleaning team coordination experience is advantageous.
• Experience tracking expenditure, managing receipts and administering company credit card transactions is advantageous.
• Good working knowledge of Microsoft Office and Google Workspace.
• A cost-conscious mindset, with integrity and discretion when handling company resources and information.

What Success Looks Like

• A welcoming, clean, safe and well-maintained office.
• A professional reception experience and reliable cleaning and supplier services.
• Well-stocked office hubs with minimal wastage.
• Accurate expenditure tracking, timely administration and early escalation of potential overspending.
• Facilities and operational issues resolved promptly, supporting a positive workplace experience.