Senior Administrator Private Equity & Real Estate at Maitland

Summary of the position

The Senior Administrator, Private Equity and Real Estate (PERE) – will undertake a role performing administrative, accounting and secretarial activities in assisting with the operation of funds within the PERE Team.

Outline of main duties and responsibilities

The Senior Administrator, PERE Will Be Expected To

• Assist and liaise with the Client Implementation Team to on-board new clients into PERE operations. This will include, but not be limited to, ensuring the correct documentation is in place to support the structure of the Fund, the gathering of Know Your Client (KYC) documentation and the compilation of a governance schedule relevant to the client;
• Assist with the reporting templates and packages a client requires for specific reporting;
• Assist with the establishment of funds. This will include setting up and maintaining the correct structure of the legal entity, investors, individuals, investments and organisations onto the FIS Investment platform;
• Liaise regularly with the Maitland Corporate Secretary Teams;
• Ongoing management of compliance and due diligence requirements;
• Review of placing memorandum and understanding of Fund documentation; will include ensuring adherence to distribution and capital call policy, investment restrictions and administration of defaulting investors along with other Fund requirements;
• Assisting with the set-up and ongoing management of the client Service Level Agreement (SLA) process;
• Set up and maintenance of bank accounts;
• Ensuring the correct support is obtained for all payments made from the Fund bank account and ensuring payments are in line with Fund documentation;
• Co-ordination and liaison with fund advisers and investors;
• Assistance in the choice of best practice reporting including Generally Accepted Accounting Practices (GAAP) and International Limited Partner Association (ILPA) recommendations;
• Foreign Account Tax (FATCA) and Common Reporting Standards (CRS) administration and reporting;
• Assistance with Annexure IV reporting; part of the Alternate Investment Fund Managers Directive (AIFMD) requirements;
• Assisting with general fund administrative functions such as compliance with regulatory legislation , IT systems, and billing;
• File administration, including the opening of files, filing documents, and putting files to records, generally ensuring files are kept in an orderly manner and up-to-date;
• Dealing with all internal client administration requirements; and
• Assist in any Ad hoc tasks.

Skills And Experience Required

• A minimum three years experience in an administration role within the Funds and/or Trust environment;
• Experience in administration and client intermediary relationship management skills;
• Highly organised, efficient and professional with excellent administrative and organisational skills;
• Sound knowledge and experience in back office administration processes;
• A sound working knowledge of MS Office & IT packages;
• Have a confident , professional and an enthusiastic approach when dealing with clients and intermediaries of the business;
• Be able to communicate clearly with staff and senior management; and
• Work collaboratively and effectively with the PERE department’s Administration Manager, fellow colleagues and peers in the wider Maitland Group.

Personal Characteristics

• Driven to succeed;
• A real ‘can do’ attitude and thrives in an environment of opportunity;
• Innovative and uses Initiative;
• Sets and achieves high levels of performance; and
• Will take accountability for action.

Reporting structure
The Senior Administrator, PERE will report to the Administration Team Leader PERE and will be based in the Cape Town office.