Finance Recon and PO Administrator at Clickatell

Job description

Purpose

Reconciliation of transactions, vendor accounts, client accounts and bank accounts and raising and monitoring procurements. Providing assistance and support to the finance department where needed.

Daily

Key responsibility areas:

• Logging of all purchase orders for all cost centres and maintain purchasing processes, this includes travel requests. Checking against budget and ensuring correct allocations to Company, division, Cost Centre and General ledger account.
• Link purchase order numbers to budget and communicate to budget owner once purchase order is approved
• Pull company data and vendor data from different sources
• Perform vendor and payment gateway reconciliation (Cybersource)
• Investigate and update all differences to match transactions between company database and vendors
• Customer/Vendor Queries
• Reports including but not limited to client recon and settlement reports, vendor recon reports
• Handle and process refund requests (Client & Bank)

Monthly

• Assist Snr FP&A Analyst with budget process
• Track run rate of Company vs Project spend
• Cost centre reports updated and maintained monthly, to report actuals vs budgets to cost centre owners. Include commentary and interpretation on reports

Ad Hoc

• Maintain purchase order process and make enhancements as needed or as Company changes
• Training and assist staff with expense claims and procurement
• Assist with the bank account openings and signatory maintenance process (complete forms and follow up with the banks)

Requirements

Core Competencies:

• Excellent communication: Good interpersonal and communication skills
• Excellent Administrative skills: Be able to work with a high level of accuracy
• Be able to work under pressure: Deadlines are very tight, accurate reporting is a must
• Supplier Focus: Respond and deal effectively with suppliers
• Team Work: Must be able to work as part of a team. Must be able to work reliably and responsibly with internal and external colleagues
• Analysis and logic, systematic and orderly planning, attention to detail
• Demonstrable experience of excel skills and good working knowledge of Word, PowerPoint, Outlook and Excel
• Ability to handle high pressure environment and adapt to change
• Self-starter who can work with minimum of supervision
• Ethical and principal based working methods

General Competencies

• Excellent negotiating skills both internally to team and externally with other departments
• Ability to maintain confidentiality
• Willingness to work outside of normal office hours when circumstances dictate

Personal Characteristics

• Assertive nature
• High levels of initiative
• Customer service orientated
• Work independently, with a high degree of responsibility
• Work well under pressure and to meet deadlines
• A positive, “can do” attitude, including when under pressure
• The ability to take a task through to completion in the allotted time
• Willingness to assist or performs tasks outside of own job description and function as required
• The ability to take on responsibility, ownership and be accountable for results and actions taken

Experience And Education

• National Diploma in Accounting related studies.
• Microsoft Dynamics NAV experience would be an advantage.
• Post matric qualification

Benefits

• Pension fund
• Group Life
• Medical Aid
• Free Parking

Preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.